A policy is a collective agreed statement of beliefs. It exists to protect children, parents & staff. It is a course of action recommended or adopted by a service”

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Confidentiality Policy

The purpose of the confidentiality policy is to ensure that the rights of all children and parents are respected at all times. At Bridge Kids, our work with children and families will often mean we are privy to confidential information. To ensure that all those using and working in the crèche can do so with confidence, we will respect confidentiality in the following ways:

  • Parents have the right to access the files and records of their children, but will not have access to information about any other child.

  • Staff will not discuss individual children, other than for the purposes of curriculum planning/group management, with people other than the parents/carers of that child.

  • Accidents resulting in injury will be shared with the authroised person who collects a child. Information of a sensitive nature will only be shared with parents of that child and any person that the parent has nominated to share information with as noted on the childs registration form.

  • Feedback given to parents on their children’s progress will be given directly to the parents, unless they state a third party can be involved for example a childminder or nanny.

  • Information about a child’s medical needs or status, or concerns about child protection issues will be kept in a separate file and will only be available to authorised personnel. Please refer to our child protection policy for further information.

  • Information given by parents/carers to our staff members will not be passed onto other adults without permission. Information is shared on a need to know basis only.

  • All confidential information will be stored securely which may only be accessed by authorised personnel.
  • Students on work placements and any volunteers must sign a confidentiality agreement prior to starting work in Bridge Kids. All staff members sign a confidentiality clause in their contracts of employment as noted below.

All matters relating to the Employer, his business and clients are strictly confidential. Staff members must not disclose any trade secrets or other information of a confidential nature relating to the Employer or any of its associates or their business or in respect of which the Employer owes an obligation of confidence to any third party during or after your employment except in the proper course of your employment or as required by law.

Staff members may not disclose any information relating to the business of the Employer, clients, or those to whom an obligation of confidence exists, to any third party, either during or after your employment, except in the normal course of your employment, or as required by law.

Staff members must not at any time whatsoever remove any documents, computer disks or tapes containing any confidential information from the Employer's premises without proper advance authorisation. All such documents, disks or tapes including copies thereof remain the property of the Employer.

Sleeping Baby Policy (Regulation 28)


To ensure all children have enough sleep for them to develop and to promote best practice for all children in a safe environment.

The safety of babies sleeping is paramount in Bridge Kids and we promote good practice and ensure that we work in partnership with the parents.

It is the policy of Bridge Kids to ensure a safe sleeping environment for babies in our care. Babies will be regularly checked, monitored and all information recorded on the sleeping baby log sheet.

It is the responsibility of the staff members assigned to the babies room to ensure that sleeping babies are checked every 5 minutes. When monitoring a sleeping baby, staff members should note the sleep position of the baby and an assessment of whether the child is breathing should be made.

Every time a baby is visually checked, the information will be recorded and these files are accessible by parents and copies held within the Crèche. Open communication is encouraged within Bridge Kids and parents will be updated on a daily basis on their babies general wellbeing throughout that day. Home diaries are available for parents as outlined in the parental handbook. It is the responsibility of the Room Leader to ensure that this policy is adhered to in the babies sleep area.

The manager will ensure that all mattresses are compliant with the appropriate safety standards and are fire retardant. All cots within our facility will have wheels to ensure ease of evacuation of babies in the event of fire evacuation.

The ISIDA recommend that babies will be placed on their backs to sleep to prevent them from rolling on to their front. When babies are older and able to roll from back to front and back again, they can adopt whichever sleep position they prefer however staff members must initially place them on their back at the start of sleep time.

Only one baby should be placed in a cot at a time with the exception of during evacuation in an emergency situation. The babies’ feet must be at the bottom of the cot to prevent the baby wriggling down under the covers. A light blanket should be loosely placed under the baby’s arms but secure enough so they cannot slip over the babies head. Toys and teddies are not permitted in the cot. The use of duvets, quilts or pillows is not permitted.

All linen is provided by the Crèche and each child will have their own set. In the case of a shared cot, the linen must be changed before another baby uses it. Dirty / soiled linen must be removed to the laundry room.

The temperature within the room should be maintained to a comfortable setting to ensure babies do not get hot. The ideal setting is 18 degrees (65 F). Steps to prevent babies from getting too warm include avoiding excess bedding and not over dressing or over wrapping the baby.

A thermometer will be readily available in the first aid kit to check temperatures where necessary.

Sleep Procedure

Child individual routine sheets are filled out with the parent and childcare worker when they are settling into the Creche.

Staff should be aware of individual needs of the babies and children at the centre. Sleep routines are a very intimate part of a baby’s day. Babies should not be left to cry themselves to sleep or be left for long periods of time to “drop” off to sleep.

When getting a baby ready to sleep the staff need to ensure a number of things happen:

  • Nappy Check

  • Outer clothes removed

  • All bibs removed

  • A comforter if needed

  • Not too warm

Daytime Rest Policy and Procedure

Staff should prepare the baby for bedtime by moving to a quieter part of the room, having a story or having a cuddle.

Some parents may request for babies like to be patted to go to sleep. The staff need to pull up a chair to the side of the cot so not to strain their back or lower the sides of the cot. Staff should mimic home routines as close as possible and do not introduce changes such as rocking / patting unless it is at the request of the parent.

If the baby has not gone to sleep after 15 minutes the staff member should consider getting them up and maybe trying them later for another sleep. Staff must never force a child to lie down if they do not wish to sleep. If a child is upset, they must be comforted.

If a baby falls asleep in the arms of a staff member they should be placed in the cot so they can continue to sleep. If they have fallen asleep unexpectedly and it has not been possible to remove their outer clothes or have their nappy changed, the baby’s clothes should be loosened. Staff within the area should be made aware that the baby needs their nappy changing when they wake up. If a child becomes soiled they must be changed.

Some parents may ask for their baby to go to sleep in a bouncy chair. When settling the baby into the crèche the staff should explain that this is not possible to the parent due to TUSLA regulations

The cots should be cleaned and maintained. Shrews and bolts should be tightened periodically to ensure that the cot is safe and secure.

Older Children

Children need sleep and rest periods to help development. Children all develop at different rates and we must meet their needs throughout the day at the creche. As they grow they will usually develop a routine in which reducing the length or the frequency of their daytime sleeps.

Children at Bridge Kids have the opportunity to rest or sleep if they need or want to throughout the day. The staff need to create an environment for the children to rest or sleep i.e. a quiet area to cuddle up with a book, cots for younger babies or sleep mats for older children.

Sleep monitoring

All sleeping children must be checked at 5 minute intervals. Staff who are working in the rooms are all responsible for checking the children.

Checking a child while sleeping should involve:

  • Placing a hand on their chest to check they are breathing or putting the back of their hand near to the child’s mouth to feel for breath

  • Ensuring that each child is well

  • Ensuring that each child is not too hot or too cold

  • Ensuring that all sheets or blankets are not wrapped around the child

  • Recording the information on the relevant log sheet.

Check/ change babies nappy and clothing. Remove all bibs and outer clothing i.e. hoodies, cardigans etc.
leep Check Guide

Prepare baby for sleep time by moving to quieter part of room / sleep room.

Continue to check baby every 5 minutes to ensure they are breathing, they are well, are not too hot / cold and blankets are not wrapped around the baby.

Record on the relevant log sheet

Ensure linen has been changed in cot, no toys present in cot, room temperature is in guidelines. If safe to do so place baby on their back at the foot of cot.

If cellular blanket is to be used, ensure it is tucked in at sides of cot so baby cannot pull over head. Ensure blanket does not go above babies chest line.

Soothe baby to sleep if needed and parents have approved by sitting alongside, patting / rubbing tummy

If unsettled, lift baby and offer comfort. If child not sleeping after 15 minutes consider getting them up and trying later. If child is happily resting but not asleep continue to monitor

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