Email: info@VeniceNC.org / Phone or Fax: 310.606.2015
Administrative Committee Meeting Minutes
Extra Space Storage, Presidents Row Room
658 South Venice Blvd, Venice, 90291
Tuesday, September 8, 2009 at 7:00 PM 1. Call to Order and Roll Call [All motions approved by unanimous vote unless otherwise noted] Present: Mike Newhouse, Chair; Joe Murphy; Ira Koslow; Hugh Harrison; Stewart Oscars. Absent: Linda Lucks. Nadine Parkos. Also Attending: DeDe Audet; Ivan Spiegel; Challis Macpherson. 2. Approval of the Administrative Committee Agenda
3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary
August 10, 2009 Administrative Committee Meeting Minutes
(see http://venicenc.org/files/090810VNCAdComMinutes.doc) 4. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted] 5. Old Administrative Committee Business
A James Murez (email@example.com) & Jed Pauker (310-839-9209; firstname.lastname@example.org): Presentation of a case tracking system for LUPC (15 min) – See AdCom Exhibit A [CM 090830: recommends referral to 11/12 AdCom Mtg]
B Amendment to Standing Rule 7 - Administrative Committee [JDM 090830: recommends referral to REC]
Joe Murphy (email@example.com): Move amendment to Standing Rule 7 - Administrative Committee:
All agenda requests must be submitted to the Secretary no less than 5 days prior to the Administrative Committee meeting. Any request not received by the Secretary 5 days prior to the meeting will not be considered and will be held until the next meeting.
All requests & supporting documents must be submitted by 7PM on the Wednesday before the scheduled Administrative Committee meeting – no exceptions (no ‘placeholders’, no distributions at the Board Meeting).
Board Members & Committees must use the Online Agenda Request Form. Email requests will be rejected.
The Online Agenda Request Form must include contact information, item title, and fully drafted motions and/or letters.
Supporting documents are to be emailed in digital format, if possible, with the item title in the subject line. Incomplete or confusing motions or letters will result in the rejection of the item with notice to the person submitting the request & to the President.
Persons or groups who are successful in having a matter agendized by the Administrative Committee for a Board meeting are encouraged to transmit said documents to all Board members 72 hours in advance of the subject Board meeting. These transmittals will be the responsibility of the person(s)/group(s) requesting the agendizing and should be done by emailing all documents to all board members, and by posting said documents to an Agenda Documentation account on the VNC webpage.
Any letter requests shall include a draft letter as well as the names and addresses of proposed recipients. Proponents of the letter shall prepare a draft and email it to the President for review, edit and signature. The President shall return the approved version by email to the proponents with a copy to the Secretary for VNC records. Proponents of the letter shall then copy and send the approved letter.
C Extension to 12/31/09 of Lincoln Boulevard Cleanup and Learning Gardens CIPs approved. 6. New Administrative Committee Business
A Administrative matters:
Need new chair of OFW Committee
Hugh Harrison and Brooke Soles selected as VNC Budget Representatives for NC Congress
Kristopher Valentine currently posting all AdCom & Board agendas – assistance needed [Removed]
B Consideration of DRAFT September 15, 2009 Board Agenda (see below)
Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted]
Draft – Board of Officers Meeting Agenda
Westminster Elementary School (Auditorium)
1010 Abbot Kinney Blvd, Venice, 90291
Tuesday, September 15, 2009 at 7:00 PM
BOARD MEETINGS: The Venice Neighborhood Council holds its regular meetings on the third Tuesday of the month and may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. All are welcome to attend.
TRANSLATION Services: Si requiere servicios de traducción, favor de notificar a la oficina 3 días de trabajo (72 horas) antes del evento. Si necesita asistencia con esta notificación, por favor llame a nuestra oficina 213.473.5391.
POSTING: The agenda and non-exempt writings that are distributed to a majority or all of the board members in advance of regular and special meetings may be viewed at Groundworks Coffee (671 Rose Ave Venice, CA 90291), Abbots Habit (1401 Abbot Kinney Blvd. Venice, CA 90291), the Venice Library (501 South Venice Boulevard, Venice, CA 90291), Oakwood Recreation Center (767 California St. Venice, CA 90291), the VNC website (http://www.venicenc.org), or at the scheduled meeting. For a copy of any record related to an item on the agenda, please contact the VNC secretary at firstname.lastname@example.org.
PUBLIC COMMENT: The public is requested to fill out a “Speaker Card” to address the Board on any Old or New Business item on the agenda and the Treasurer’s Report. Comments from the public on these agenda items will be heard only when that item is being considered. Comments from the public on other agenda matters or on matters not appearing on the agenda but within the Board's subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to two (2) minutes per speaker, unless modified by the presiding officer of the Board.
DISABILITY POLICY: The Venice Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis of any disability. Upon request, the Venice Neighborhood Council will provide reasonable accommodations to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request.
1. Call to Order and Roll Call
2. Approval of the Agenda
3. Approval of any outstanding minutes submitted by the Secretary
August 18, 2009 Board Meeting Minutes
[Committee Reports are provided in written form when available]
4. Consent Calendar
A From LUPC
I De Minimis Projects
Challis Macpherson (Chair-LUPC@VeniceNC.org) on behalf of LUPC: Challis Macpherson moves that VNC Board of Officers send the VNC Standing Rule 5A Form Letter, stating No Opinion & No Recommendation Without Prejudice, regarding entitlement applications listed in Exhibit A. IILUPC motion regarding 119 Lincoln Blvd, ZA 2008 4919
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding 119 Lincoln Blvd, requests that the VNC Board of Officers accept the LUPC Staff Report & recommends that the Board of Officers recommend approval of this project as presented with the addition of the usual LUPC/ABC alcohol related conditions which are appended to all alcohol-related projects recommended by LUPC. Motion passed unanimously. SeeExhibit B IIILUPC motion regarding 600 E. Mildred, ZA 2008 4919
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding 600 E. Mildred, Kim’s Market, requests that the VNC Board of Officers accept the LUPC Staff Report & recommends that the Venice Neighborhood Council Board of Officers recommend that the VNC Board of Officers recommend approval of project as presented subject to same conditions LUPC has recommended for other full-line alcohol outlets in Venice. To wit: (list conditions as per as Whole Foods, no minis, price break on single cans, etc). Moved by Jim Murez, seconded by Jed Pauker. Passed 4-1-0. Conditions submitted under separate cover to Secretary@VeniceNC.org. SeeExhibit C
IV COMMUNITY IMPACT STATEMENT TO BE ATTACHED TO COUNCIL FILE 09-2171
Challis Macpherson (Chair-LUPC@VeniceNC.org): We, the Venice Neighborhood Council, object and resolve to campaign against institution of subject Council File 09-2171 which states: “I move that the order of business of regular meetings of the Council, as listed in Council Rule 22, be amended to move ‘Public Testimony on Non-Agenda Items’ toward the end of the Council meetings just prior to ‘Adjourning Motions:’ with the understanding that the Council President shall retain the discretion to change the order of business for any Council meeting at his discretion and depending on the needs of the day.”
Implementation of this rule will hinder the opportunities of neighborhood activists most. Neighborhood Councils are City Chartered organizations and by this rule their members will be refused the opportunities offered to other Departmental and Agency representatives.
5. Treasurers Report – expenditures for July 2009 SeeExhibit D acceptreport as presented 6. Scheduled Announcements (no more than 1 minute per report unless otherwise stated)
A Governmental Reports
B Ivan Spiegel (310-821-9556; email@example.com): Announcement of upcoming events: Venice Beach Music Fest; Community BBQ (to be made by Carolyn)
C Ethics Training Compliance Update Linda Lucks (VicePresident@VeniceNC.org) D Mural Funding Available
Elizabeth Jane (818-568-9080;firstname.lastname@example.org): There is funding available from $1000-$10,000 for a mural. If interested, contact Elizabeth for brochure and details.
E Park Day [Removed]
James F Merced/ Fruit Gallery (310-452-3034; email@example.com): The Fruit Gallery and the Westminster Avenue Merchants, between Speedway and Ocean Front Walk, request the Venice Neighborhood Council to co-sponsor Westminster and park day. The Westminster Merchants are willing to work with the Venice Neighborhood Council and Shawn Simons, NANDC President, Park Day LA NC Project Coordinator to make this event possible for the greater purpose of our community.
E Mayor’s Budget Day and EmpowerLA Empowerment Congress
Hugh Harrison and Brooke Soles were appointed by the Administrative Committee as the VNC Budget Representatives for the October 10, 2009 Mayor’s Budget Day and EmpowerLA Empowerment Congress.
F 13.1 Los Angeles Half MarathonBrennan Lindner (firstname.lastname@example.org).
G 2010 Election Outreach Planning Session Report Ira Koslow (310-392-0868; email@example.com) 7. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted] 8. Old Business
A Board election of nominee to the vacant Board Community Officer position Nominees are Andre Bollinger, Jake Kaufman, Kristopher Valentine, Peter Thottam, & Roland Eavey.
The election procedure will be by ballot and will be posted for public review immediately after the completion of the following process: (i) One ballot will be used listing all Board candidates; (ii) Each board member will vote for 1 Board candidate; in the event of a tie between two or more candidates for the one board position, runoff votes will be held between the tied candidates until the position is filled; (iii) Upon completion of the voting process, board members will sign their ballots and the ballots will be immediately posted for public review. The elected Community Officer will immediately become a voting member of the VNC Board, subject to a subsequent stakeholder ratification election to occur between 30 and 90 days after being elected by the Board.
B Community Officers appointment of replacement for vacant Administrative Committee position C Rules & Elections Committee Bylaw Amendment & Standing Rules Motions
Ira Koslow (firstname.lastname@example.org): See Exhibit E.
The HVOC motions as originally presented & related motions affecting these HVOC motions are attached as Exhibit F. The HVOC Committee Report, including the Minority Report, is available online at http://venicenc.org/node/1223.
E From Board Member
IMotion to Enable Block-by-Block Installation of ‘No Oversize Vehicle’ Parking Signs
[Postpone & refer to NC, & postpone 8FI (below), to 10/12/09 AdCom]
Joe Murphy (email@example.com): Request that Board request that Councilman Rosendahl sign the following commitment to the Venice Neighborhood Council: [Italicized portions inserted090830 by JDM] Except for areas designated by the VNC Neighborhood Committee and approved by the VNC Board, I will approve, and I will expedite installation and enforcement of, No Parking of Oversize Vehicles between 2:00AM and 6:00AM signs, as authorized by LA Ordinance 177876, in any area in Venice where the VNC Neighborhood Committee, subject to approval by the board of the Venice Neighborhood Council, certifies that a petition in the below form has been signed by a majority of the residents in the area designated in the petition.
City Councilman Bill Rosendahl Date
District 11, Los Angeles City Council
PETITION TO INSTALL NO PARKING OF OVERSIZE VEHICLES BETWEEN 2:00AM & 6:00AM The undersigned residents request installation of No Parking of Oversize Vehicles between 2:00AM and 6:00AM signs, as authorized by LA Ordinance 177876, in the area in Venice described as _________________________
Name (Print Legibly)
LETTER OF TRANSMITTAL OF PETITION Dear Councilman Rosendahl,
Since the attached petition has been ratified by the below Neighborhood Committee Certification and Board Approval and therefore meets the conditions for your approval under the terms of your agreement of _________ with the Venice Neighborhood Council, please sign below to authorize and direct city departments to expedite installation and enforcement of No Parking of Oversize Vehicles between 2:00AM & 6:00AM signs, per LA Ordinance 177876, in the area designated in the petition..
Mike Newhouse, President City Councilman Bill Rosendahl
Venice Neighborhood Council District 11, Los Angeles City Council
VNC Neighborhood Committee Certification The Neighborhood Committee of the Venice Neighborhood Council, by the below signature of its appointed administrator, certifies that the attached petition has been signed by a majority of the designated area’s residents.
F From Neighborhood Committee
IMotion to support Ord #08-3125 allowing LA Councilmembers to designate overnight parking areas
Linda Lucks (Lindalucks@aol.com): The following motion was passed unanimously on Monday, July 6 by the Neighborhood Committee:
Whereas the issue of RV’s parked in Venice has long resulted in media attention, anguish, anxiety and anger by many Venice stakeholders;
Whereas Councilman Bill Rosendahl, at the urging of the VNC, researched the models for safe parking programs that work in other municipalities (Santa Barbara and Eugene, Oregon);
Whereas the California Coastal Commission rejected LA City's application to create Overnight Parking restrictions in the Coastal zone and suggested that the City and the Neighborhood Council come up with alternative solutions to this social problem;
Whereas the Venice Neighborhood Committee feels that a Citywide safe parking program may well provide a partial solution;
Therefore, The VeniceNC Neighborhood Committee voted to request the VNC to send a letter of support to City Council, members of the Transportation Committee and to Mayor Villaraigosa in support of Councilman Rosendahl’s Council motion #08-3125 to create a provision for Councilmembers to designate discrete and distinct areas of their council district where people would be allowed to park and sleep overnight, by permit & with case management services.
http://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=08-3125 G From Stakeholder
I Report on ‘The Delta’ (15 min) [JDM 090830: Refer to Environment & consider at 11/17 Board Meeting]
Whereas: It is necessary for the State of California to take quick and prompt action to secure adequate water to supply the people of California;
Whereas: Taking water from the Sacramento River North of the Delta will not affect the Delta Smelt population;
Whereas: Salmon appear to be in decline around the world consistent with the climate change;
Whereas: The fragility of the Delta levee system will not be affected by a Peripheral Canal;
BE IT RESOLVED:
That the Venice Neighborhood Council promotes and affirms that it is in the best interest of all citizens that the California Peripheral Canal be funded, built and operated.
President, Venice Neighborhood Council
9. New Business
A From Board Member
I Letter of support of our two appeals of an SB1818 project Challis Macpherson (Chair-LUPC@VeniceNC.org) & Karen Wolfe () for Jennifer Reed (818-985-4466 or 818-445-5385 cell; firstname.lastname@example.org) on behalf of Valley Village Neighborhood Council: We ask your Venice NC to CONSIDER a MOTION and SEND a LETTER OF SUPPORT to the City Planning Commission (CPC) (and thereby support our Valley Village stakeholders and Neighborhood Council in preventing abuses for our common good against SB1818 inappropriate projects) See Exhibit G for the proposed motion/letter - and please understand that you might additionally choose any of the supporting ideas 1 - 13 if it resonates for YOUR council beyond the barebones of the core motion. We would like to present the project to your NC. We tried to present it to your LUPC but their agenda was full. Challis suggested that I contact you directly to put on the full NC agenda. I will send additional material to the secretary@VeniceNC.org.
10. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted] 11. Adjourn (approx 10:00PM)
AdCom Exhibit A – Neighborhood Council - Case Tracking System
Pilot Overview V1.0, September 6, 2008 (Murez)
The Land Use and Planning Committee (LUPC) has matured over the past several years. It has evolved from one meeting every couple of months with only one or two projects on the agenda to now responding to a Memorandum of Understanding with the City to submit a written determination report on every permit issued within the VNC geographic region. The committee has become more educated about the planning process and is now working towards a 2010 target of revising the Venice Coastal Zone Specific Plan.
Along with these growing responsibilities, the workload of the committee has increased from one or two projects being calendared every few months to the present level of hearing three to five projects twice a month. On average, what does this mean to each of the eight volunteer members that make up this committee, a workload that includes preparing 27 staff reports per month.
The process to analyze and prepare a project for hearing is fairly simple; contact the applicant, convince them to submit their plans for review, research the variances sought and flush out any that were not realized, organize their information and post it to the LUPC website, engage the potentially impacted neighbors and prepare a synopsis to post for Brown Act notification. Now multiply this process for one project 27 fold and the amount of information gathered and disseminated through this eight member volunteer committee becomes massive. What started out as a simple endeavor has now grown into a complex task with time sensitive details that must be accurately managed.
Automation to the rescue… with this sort of workload, managing details calls for a computerized case tracking system. What is needed is a centralized system that all committee members can access when they have volunteer time to give, that can reduce or eliminate many of the mundane tasks, and that will help engage the general public in the process. The system needs to enforce the policy rules of the VNC Board and the committee, while ensuring Brown Act laws are adhered. And, finally, the system must be available to all Venice Stakeholders and the City at large.
A pilot proof-of-concept system is being developed to address many of these needs. The system is being designed as a collaboration tool that will be managed over the internet. System access will be regulated through User Accounts that are grouped into security levels, starting with the general public then moving up the access ladder to project applicant, followed by registered stakeholder, committee staff member, committee chair, system administrator and program developers. Each higher group will be granted more access to functionality and system capabilities.
The system will track information by assigning case numbers to each project. The project or case files will be stored in a database and accessed through their respective case numbers. The routines that extract and modify the stored information will vary based on the individual access rights. The system will offer read-only reports to the general public while allowing stakeholders the rights to post feedback about issues they might have with any given project. Applicants will be assigned temporary access to upload their information and respond to feedback. LUPC staff members will be able to monitor all aspects of the cases, including being able to publish their findings, track correspondence and write recommendations (tentative motions) for the VNC Board to approve. Search and mapping functionality along with tracking key indicators will enable statistical analysis of accumulative impacts to be graphically generated. The VNC Board members, besides inheriting all the rights of the lower groups, will be able to post their final motion decisions and generate reports required by the City.
In addition, the audio meeting minutes that are digitally recorded will be divided into segments that correspond to the each project and posted into the case file along with any other archives.
In a nutshell, the LUPC Case Tracking system will automate the flow of information through the Neighborhood Council in a consistent, easy to understand format, while relieving a lot of the tedious tasks volunteers must perform at present. (follow up with PowerPoint overview and system demonstration.)
Exhibit A – LUPC De Minimis Projects
ENTITLEMENT APPLICATIONS FROM 2009-6-21 TO 2009-7-4
ZA-2009-1973-ZAA-SPP, ENV 2009-1974 CE
1 E CATAMARAN ST 90292
ZAA-AREA HEIGHT YARD AND BUILDING LINE ADJMNTS < 20% (SLIGHT MODIFICATIONS);SPP-SPECIFIC PLAN PROJECT PERMIT COMPLIANCE. CD=categorical exemption