Annual Report 2014–15

Goal 7: Resources are managed well

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Goal 7: Resources are managed well

An organisation that manages its resources well will use what it has available efficiently and effectively to achieve its goals and ensure the community will continue to grow and prosper locally, nationally and internationally.


    • 3 projected outcomes

    • 4 progress indicators

    • 5 priorities identified

    • 7 actions for 2014-15

    • Delivered via 10 service areas, 9 strategies / plans

Our approach

As an organisation, the City of Melbourne aims to constantly improve what we deliver and how we deliver it. We strive to make everything we do easier, better, faster and cheaper for our customers, gaining more value from our limited resources. Ensuring our ‘resources are managed well’ is about making sure we are financially sustainable as an organisation, our customers are satisfied with the service they receive and that we attract, retain and develop the workforce we need.

Issues and challenges

Third-party factors have slightly delayed the completion of a feasibility study for the future use of Council-owned land known as the Council House precinct and consideration of the study’s findings will occur in the new year. The work on a People Strategy will continue into the new year and be refocused to reflect the change in direction following our Organisational Capability Review.

Future directions

A major initiative in the coming year is developing a Town Hall Precinct Plan, including considering options such as library services and exhibition space for city memorabilia.

As an organisation where ‘resources are managed well’ we continue to look for ways to achieve this in every facet of what we do. Find out more on how we apply this approach throughout our business in these sections:

    • Continuous improvement

    • Our people describing our approach to fostering a talented, engaged workforce as well as safe and diverse workplace

    • Our procurement and supply chain

Goal 7 service areas: Finance, Information technology, Customer relations, Human resources, Learning and development, Property and assets, Building, development and planning, Lean thinking, Corporate planning and performance, Sustainability

Performance summary

Key highlights

    • IBAC gold star rating for City of Melbourne’s protected disclosure procedures

    • Procurement Australia Award for City of Melbourne’s sustainable procurement

    • 90 hours per year – customer time saved by streamlining permits for events

    • 200 hours per year – staff time saved by streamlining planning and building permits

    • First 10-Year Financial Plan developed

Summary of 2014–15 actions

Detail about this year’s actions and activities to ensure resources are managed well can be found later in this chapter.

Major initiative: Implement the community engagement process agreed for the 10-Year Financial Plan

In a bold move to engage citizens in local democracy, the City of Melbourne invited a representative panel of 43 residents and business owners, selected by random sample, to recommend how the Council should manage its spending and revenue over the next 10 years. The ‘People’s Panel’ met five times from August to November 2014 and delivered 11 key recommendations on a range of issues from planning for more public open space to continuing to deliver a high standard of services and the redevelopment of the Queen Victoria Market. In arriving at its recommendations, the panel called on experts and considered the views of the community gathered from broader engagement. On 30 June, the Council unanimously endorsed its first 10 Year Financial Plan, which reflects most of the panel’s recommendations.

How we’re performing against our indicators of progress

The City of Melbourne aims for several outcomes over the four years of its Council Plan 2013–2017. We measure progress by the indicators below.

Projected outcome: Financial sustainability as an organisation


Long-term underlying surplus

Time period (Financial Year)

City of Melbourne’s long-term underlying surplus


$1.2 million


$16.52 million
Our progress

The underlying surplus is the most appropriate measure of the City of Melbourne’s long term financial sustainability. Unlike the comprehensive result reflected in the Financial Statements, the underling surplus removes once-off non cash gains from revaluations and external contributions towards capital projects. In 2014–15 our underlying surplus was $16.52 million and higher than planned. Total operating expenditure was on budget with the higher underlying surplus attributed to higher revenues across most major revenue streams. The result has strengthened the City of Melbourne’s financial flexibility and goes some way towards funding important and significant infrastructure that has been identified in our 10-Year Financial Plan.












Operating expenditure




Results from ordinary activities




Net gain/(loss) on disposal of assets




Transfer assets to external parties




Contributed assets








Less external contributions to capital




Less gain on investment revaluation




Less contributed assets




Add transfer assets to external parties




Add writedown on investment




 Underlying surplus/(deficit)




Rateable property assessments per full-time employee

Time period (Financial Year)

Rateable property assessments per employee






Our progress

The figure 73.22 represents the rateable property assessments per equivalent full-time City of Melbourne employees (1295.76) at 30 June 2015, and reflects an increasing trend.

Projected outcome: Customers who are satisfied with the service they receive


Customer satisfaction with how City of Melbourne staff deliver services.

Time period (Financial Year)

Customer satisfaction with our services


74 / 100


73 / 100
Our progress

The score of 73 out of a possible 100 is drawn from an annual survey by the Department of Transport, Planning and Local Infrastructure of residents’ satisfaction with their local council’s customer service performance. This year’s result reflects a non-statistically significant decrease of one point from last year.

Projected outcome: The attraction, retention and development of the workforce we need


Staff retention rate / workforce turnover

Time period (Financial Year)

Workforce turnover rate (total turnover)

Workforce turnover rate (voluntary turnover)


13.22 per cent

6.28 per cent


16.99 per cent

7.83 per cent
Our progress

Our workforce turnover rate (including voluntary and involuntary turnover) for all staff types this year was almost 17 per cent, up from the previous year.
Success for Indigenous Trainee Program

For the second year running, a City of Melbourne trainee was nominated for the Aplus Koori Trainee of the Year. Congratulations to City of Melbourne Indigenous trainee graduate Bridget Caldwell. Bridget completed her 12-month traineeship in the Human Resources team in February 2014 and was successful in obtaining a fixed-term role in the same area until February 2015. This year three Indigenous trainees completed their traineeships in the Human Resources, Engineering Services and Community Services teams.

Our 4-year priorities are …

Our 2014–15 focus was …

Over the next year we will …

Develop and endorse a 10-Year financial strategy

  • Implement the community engagement process agreed for the 10-Year Financial Plan

Status: Completed
  • Complete and implement the financing and funding strategy for the Queen Victoria Market renewal project

Maximise the return on our existing or potential commercial assets

  • Review the Town Hall venue management contract taking into consideration the existing Council grant programs to determine the optimum operational and financial model

Status: Ongoing

  • Complete a feasibility study for the future use of council-owned land known as Council House precinct (including Council House One, 225 Bourke Street and associated properties)

Status: Ongoing

  • Review governance and processes for decision making on capital works projects to embed sustainability and transparent reporting

Status: Completed

  • Review the complete real estate portfolio and make recommendations on future portfolio rationalisations

  • (Major initiative) Develop a Town Hall Precinct Plan, including considering options such as library services and exhibition space for city memorabilia

  • Improve our delivery of capital works to optimise sustainability

  • Review the 1999 policy on how we sell surplus sub-scale land holdings

Improve customer experience while increasing organisational productivity

  • Deliver measurable improvements to three high-volume, high-cost services that contribute to improved customer experiences or increased organisational productivity

Status: Completed

Status: Completed

  • On behalf of our customers and community, better align the organisation's efforts around our goals, services, improvement, culture and response to global challenges

  • Strengthen and align our organisational leadership and improvement efforts to respond to the City of Melbourne’s Capability Review and the 10-Year Financial Plan

  • Extend the measurement of customer experience to more services, allowing the results to guide improvement efforts

Improve information management and systems by implementing our IT Strategy


  • Implement selected actions from the Information and Communication Technology (ICT) Strategy, focussing on road mapping, data and business process improvement

Implement a workforce planning model

  • Progress people strategy by introducing a strategic workforce planning model, determine immediate high risk areas and develop managers who have high risk areas to implement and manage action plans

Status: Ongoing

  • Determine and implement four-year People Strategy
Ongoing actions

Several actions not completed in 2014–15 will continue to be delivered in the 2015–16 financial year. Some relate to projects that span multiple years. Some actions were delayed due to unforeseeable external factors.
Purchase of Munro site for Queen Victoria Market renewal

The City of Melbourne was the successful bidder for the purchase of properties at Therry, Queen and Franklin streets, Melbourne, which sold for $76 million. This historic site is of unprecedented strategic importance to the people of Melbourne and the purchase unlocks enormous potential for the Queen Victoria Market precinct renewal.

Emergency response at Docklands

City of Melbourne staff flew into action and worked tirelessly to coordinate the relief and recovery effort following the fire at a Docklands apartment block in November. About 430 people were evacuated to a relief centre at Etihad stadium and provided with temporary shelter, blankets, food, counselling and access to wi-fi and telephones.
Runners up in IPWEA Asset Management Award for Excellence

The City of Melbourne engineering team was recognised by the Institute of Public Works Engineering Australasia (IPWEA) for implementing a sophisticated asset management system to manage assets over $1 billion. The system allows us to manage the workflow using work-orders and track information about assets using geographic information system (GIS) features. It also produces a number of reports to help track contractor performance and improve staff efficiency.

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