Annual Report 2014–15

Our partnerships and charters


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Our partnerships and charters

The following is a list of external charters and principles (including city-to-city memoranda of understanding) the City of Melbourne subscribes to or endorses. All are non-binding and voluntary.


Date of adoption

The range of stakeholders involved in the development and governance of the initiative

International Safe Communities


World Health Organisation Collaborating Centre on Community Safety Promotion

Cooperative Memorandum of Understanding between the City of Melbourne and the Tianjin Municipal People’s Government


Tianjin Municipal People’s Government and City of Melbourne

100 Resilient Cities Centennial Challenge


Various cities as part of the global network

The Global Reporting Protocol


C40 and International Council for Local Environmental Initiatives (ICLEI) Local Governments for Sustainability

White Ribbon Australia


White Ribbon Board

Memorandum of Understanding between the City of Melbourne and the Confederation of Indian Industry


Delhi–Melbourne Strategic City Alliance

C40 Climate Leadership Group


75 global cities

Milan–Melbourne Sister City Relationship


City of Milan, City of Melbourne, Italian Chamber of Commerce and Industry, RMIT and Monash Universities, Melbourne Movement, Victorian Government, Italian Consulate General

Business Partner City Network (BPC)


Osaka BPC Council, chambers of commerce and or city governments - Hong Kong, Shanghai, Seoul, Bangkok, Ho Chi Minh City, Singapore, Kuala Lumpur, Mumbai, Melbourne, Jakarta, Manila, Tianjin, Auckland

St Petersburg–Melbourne Sister City Relationship


City of St Petersburg and City of Melbourne , Melbourne St Petersburg sister city association

Boston–Melbourne Sister City Relationship


City of Boston, City of Melbourne, Melbourne-Boston Sister Cities Association

Mayors for Peace


Various cities as part a global network hosted by the City of Hiroshima

Thessaloniki–Melbourne Sister City Relationship


City of Thessaloniki, City of Melbourne, White Tower Association

Tianjin–Melbourne Sister City Relationship


Tianjin Municipal Government Foreign Affairs Office, Tianjin District Government Agencies and industry development zones, Tianjin Commission of Commerce, China Council for the Promotion of International Trade, Tianjin Education Commission, City of Melbourne, RMIT University, peak industry bodies

Osaka–Melbourne Sister City Relationship


Municipal, prefectural governments of Osaka, City of Melbourne, Australian and Victorian governments, peak industry bodies, Japanese Consulate

Our Procurement and Supply Chain

In accordance with the Local Government Act 1989 the City of Melbourne has developed a procurement policy encompassing the principles, processes and procedures applied to the purchase of all goods, services and work by the organisation.

Our procurement policy states that in procuring goods, work and services under a contractual arrangement, we will:

  • support our corporate strategy, aims and objectives

  • ensure we achieve best value in terms of time, cost and value

  • establish and put in place appropriate performance measures

  • commit to achieving sustainability objectives

  • provide effective and efficient commercial arrangements.

The policy uses a sustainable approach to procurement to reduce the social, financial and environmental impact of the procurement cycle. As a result we seek to procure environmentally preferred products and services and to do business with contractors and providers who have similar sustainability objectives and policies. However, we do not screen new suppliers using sustainability criteria per se.

Whenever practicable and relevant, we give preference to the supply of goods, machinery or material manufactured or produced in Australia or New Zealand, and work collaboratively with suppliers to achieve these objectives.

The organisation has a procurement and corporate contract management system that prescribes best practice methodologies in its contract management and processes and is adhered to at all times.

While there were no major changes in 2014–15 in our procurement structure, we carried out a strategic review of our existing procurement model. The City of Melbourne has always operated with a fully decentralised procurement model, allowing employees across the organisation at various locations the authority to purchase goods and services within a set delegation. A cross-organisational working group came together a year ago to investigate the effectiveness of procurement across the organisation with the aim of achieving the following:

  • reduced risk

  • value for money

  • sustainability outcomes

  • a simpler way to do business.

We intend to roll out a new, more contemporary procurement model in the organisation in 2015–16.

During 2014–15, we processed 44 tenders and awarded 42 service and capital contracts. Contracts were awarded or extended in the following key service categories (not including miscellaneous one-off services):

See a list of all current major service contracts1 greater than $1 million annually.

For large service contracts with a value greater than $500,000, strategic service reviews are carried out to determine whether or not the service is still required, if it should continue to be contracted out or brought in-house and whether the service meets our sustainability objectives. However, there is no centralised system for monitoring compliance. Note: these reviews do not apply to capital works contracts.

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