Annual Report 2014–15


Significant changes to our facilities in 2014–15



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Significant changes to our facilities in 2014–15

  • Waterways office has relocated from leased accommodation to premises purchased by the City of Melbourne in 2014 and was refurbished in January to February 2015.


  • Library at the Dock was completed October 2014, and Kathleen Syme refurbished during 2014–15 for opening in July.

  • Kensington Town Hall was refurbished in 2014–15 and re-opened as a community hub and function space.

Victorian Local Government Indicators


Indicator

Type

2012-13

2013-14

2-14-15

Overall performance Community satisfaction rating for overall performance generally of the Council

number

67

71

71

Advocacy

Community satisfaction rating for the Council’s advocacy and community representation on key local issues



number

53

55

60

Engagement

Community satisfaction rating for the Council's engagement in decision-making on key local issues

number


55

60

59

All rates

Average rates and charges per assessment (all rates)



dollars

$2375

$2424

$ 2433

Residential rates

Average rates and charges per residential assessment



dollars

$963

$ 997

$ 1086

Operating costs

Average operating expenditure per assessment



dollars

$4052

$ 3854

$ 3954

Capital expenditure

Average capital expenditure per assessment



dollars

$1264

$ 1114

$ 866

Infrastructure

Renewal gap


per cent


86.7 per cent

85.3 per cent

129 per cent

Renewal and maintenance gap

per cent

88.8 per cent

87.6 per cent

123 per cent

Debts

Average liabilities per assessment



dollars

$978

$ 1062

$ 977

Operating result

Operating results per assessment



dollars

$581

$ 332

$ 633

Community satisfaction ratings derived from Department of Transport, Planning and Local Infrastructure Community Satisfaction Survey.

Response scale and values:



  • 100 – Very good

  • 75 – Good

  • 50 – Average

  • 25 – Poor

  • 0 – Very poor

  • Excluded – Can’t say

Governance and management checklist

The following are the results in the prescribed form of the Council’s assessment against the prescribed governance and management checklist.


Governance and management items

Assessment

Yes/No

  1. Community engagement policy (policy outlining the Council’s commitment to engaging with the community on matters of public interest)

Policy

Date of operation of current policy:

1 June 2012


Yes

  1. Community engagement guidelines (guidelines to assist staff to determine when and how to engage with the community)

Guidelines

Date of operation of current guidelines:

1 July 2010


Yes

  1. Strategic Resource Plan (plan under section 126 of the Act outlining the financial and non-financial resources required for at least the next 4 financial years)

Adopted in accordance with section 126 of the Act

Date of adoption: 30 June 2015



Yes

  1. Annual budget (plan under section 130 of the Act setting out the services to be provided and initiatives to be undertaken over the next 12 months and the funding and other resources required)

Adopted in accordance with section 130 of the Act

Date of adoption: 30 June 2015


Yes

  1. Asset management plans (plans that set out the asset maintenance and renewal needs for key infrastructure asset classes for at least the next 10 years)

Plans

Date of operation of current plans:

Roads 1 March 2012

Drainage 1 March 2012

Bridges 30 June 2015
Metered Public Lighting 30 June 2015
Docklands Marine Structure 21 March 2012


Yes

  1. Rating strategy (strategy setting out the rating structure of Council to levy rates and charges)

Strategy

Date of operation of current strategy: 30 June 2015



Yes

  1. Risk policy (policy outlining the Council’s commitment and approach to minimising the risks to the Council’s operations)

Policy

Date of operation of current policy:


1 August 2007

Yes

  1. Fraud policy (policy outlining the Council’s commitment and approach to minimising the risk of fraud)

Policy

Date of operation of current policy:


1 August 2007

Yes
  1. Municipal emergency management plan (plan under section 20 of the Emergency Management Act 1986 for emergency prevention, response and recovery)


Prepared and maintained in accordance with section 20 of the Emergency Management
Act 1986

Date of preparation: 25 February 2015



Yes

  1. Procurement policy (policy under section 186A of the Local Government Act 1989 outlining the matters, practices and procedures that will apply to all purchases of goods, services and works)

Prepared and approved in accordance with section 186A of the Local Government Act 1989

Date of approval: 26 August 2014



Yes

  1. Business continuity plan (plan setting out the actions that will be undertaken to ensure that key services continue to operate in the event of a disaster)

Plan

Date of operation of current plan:


1 July 2007


Yes

  1. Disaster recovery plan (plan setting out the actions that will be undertaken to recover and restore business capability in the event of a disaster)

Plan

Date of operation of current plan:


20 November 2006


Yes

  1. Risk management framework (framework outlining the Council’s approach to managing risks to the Council’s operations)

Framework

Date of operation of current framework: 1 May 2007


Yes

  1. Audit Committee (advisory committee of the Council under section 139 of the Act whose role is to oversee the integrity of a council’s financial reporting, processes to manage risks to the Council’s operations and for compliance with applicable legal, ethical, and regulatory requirements)

Established in accordance with section 139 of the Act

Date of establishment:


1 July 2014

Yes

  1. Internal audit (independent accounting professionals engaged by the Council to provide analyses and recommendations aimed at improving the Council’s governance, risk and management controls)

Engaged

Date of engagement of current provider:


1 July 2014

Yes

  1. Performance reporting framework (a set of indicators measuring financial and non-financial performance, including the performance indicators referred to in section 131 of the Act)

Framework

Date of operation of current framework:


1 July 2014

Yes
  1. Council Plan reporting (report reviewing the performance of the council against the Council Plan, including the results in relation to the strategic indicators, for the first six months of the financial year)


Monthly Reports

Dates of reports: 17 September 2014, 15 October 2014, 19 November 2014, 17 December 2014, 18 February 2015, 18 March 2015, 15 April 2015,


20 May 2015, 17 June 2015, 15 July 2015

Yes

  1. Financial reporting (quarterly statements to the Council under section 138 of the Act comparing budgeted revenue and expenditure with actual revenue and expenditure)

Statements presented to council in accordance with section 138(1) of the Act

Date statements presented:


12 August 2014, 14 October 2014,
27 January 2015 and 16 April 2015


Yes

  1. Risk reporting (six-monthly reports of strategic risks to the Council’s operations, their likelihood and consequences of occurring and risk minimisation strategies)

Reports

Date of reports: 21 November 2014 and


15 May 2015

Yes

  1. Performance reporting (six-monthly reports of indicators measuring the results against financial and non-financial performance, including performance indicators referred to in section 131 of the Act)

Reports

Date of reports: 28 January 2015 and


22 July 2015

Yes

  1. Annual report (annual report under sections 131, 132 and 133 of the Act to the community containing a report of operations and audited financial and performance statements)


Considered at a meeting of council in accordance with section 134 of the Act

Date statements presented:


28 October 2014

Yes

  1. Councillor Code of Conduct (Code under section 76C of the Act setting out the conduct principles and the dispute resolution processes to be followed by councillors)

Reviewed in accordance with section 76C of the Act

Date reviewed: 24 September 2013



Yes

  1. Delegations (a document setting out the powers, duties and functions of council and the Chief Executive Officer that have been delegated to members of staff)

Reviewed in accordance with section 98(6) of the Act

Date of review: 25 June 2013



Yes

  1. Meeting procedures (a local law governing the conduct of meetings of the Council and special committees)

Meeting procedures local law made in accordance with section 91(1) of the Act

Date local law made: 26 October 2010



Yes

I certify that this information presents fairly the status of the Council’s governance and management arrangements.

Ben Rimmer

Chief Executive Officer

Dated: 23 August 2015

Robert Doyle

Lord Mayor

Dated: 23 August 2015


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