Instructions for submitting the application packet
Each project must have its own application.
applicants may apply for more than one project.
All applicants are required to submit one,unbound, originalapplication packet.
Application items should be provided in the order shown in the checklist on the next page.
Each application must include a Table of Contents based on the checklist.
All pages must be numbered.
If an item is not applicable to the project, the applicant shall respond with “N/A” (not applicable), with an explanation as to why.
Send only the items on the checklist. Power point presentations, videos, CDs, or letters of support should not be submitted.
Directions and forms for each checklist item can be found on the following pages.
application packet Checklist
1. Application Form Page 11
2. Resolution Form Page 13
3. grant scope/Cost Estimate Form, match Instructions Page 15
4. Land Tenure Page 21
5. California Environmental Quality Act (ceqa) Page 24
6. project completion Schedule Page 27
7. Site Plan Page 27
8. Topographic Map Page 27
9. project Location Map Page 27
10. acquisition Schedule Page 27
11. County Assessor’s Parcel Map and Willing Seller Letter Page 29
12. project Summary Page 29
13. project Proposal Page 29
14. Leases or Agreements Page 29
15. Required Regulatory Permits Page 29
16. Land Management Plan for project lands previously acquired
with hcf funds Page 29
17. Photos of the project site Page 30
18. Conservation Corps involvement, instructions, and form Page 30
Application Instructions and Form
The application form must be completed and signed by the applicant’s authorized representative.
In the acquisition, or enhancement, or restoration projectsection, indicate the approximate number of acres of the project site.
Any recreation feature or major support amenity should appear in the grant scope/Cost Estimate form, the topographic map, and the site plan, and should be encompassed by the ceqa document(s).
CALIFORNIA WILDLIFE PROTECTION ACT OF 1990
Habitat Conservation Fund grant Program
Project Application Form RIPARIAN habitat Category
Grant Request Amount $_____________________________
Required Match Amount $____________________________
TOTAL PROJECT COST $____________________________
GRANT APPLICANT (agency and address, include zip code)
PROJECT ADDRESS (OR NEAREST CITY)
NEAREST CROSS STREET
APPLICATION CONTACT PERSON
Name (typed or printed) and Title Email Address Phone Fax
PERSON WITH DAY-TO-DAY RESPONSIBLITIES FOR PROJECT IF DIFFERENT FROM AUTHORIZED REPRESENTATIVE
Name (typed or printed) and Title Email Address Phone Fax
GRANT APPLICANT'S REPRESENTATIVE AUTHORIZED IN RESOLUTION
Name (typed or printed) and Title Email Address Phone Fax
For enhancement or restoration projects, land tenure is:
___________________ Acres owned in fee simple by applicant.
__________________ Recordation number(s) (attach additional sheet if necessary)
___________ Acres available under a __________ year lease.
_________________________ Acres other interest (explain):
grant scope: I represent and warrant that this application packet describes the intended use of the requested grant to complete the recreation features and major support amenities listed in the attached grant scope/Cost Estimate Form. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this application packet, including required attachments, is accurate.
Grant Applicant's Authorized Representative as shown in Resolution
Resolution Instructions and Form
ogals requires a resolution to ensure that the applicanthas reviewed the grantapplication and grant contract and agrees to all language within both documents.
The applicant may reformat the resolution as long as the text is unchanged. Additional language may be added to the resolution as long as it does not change the required language. Resolutions with content that differs from the required language will be sent to Departmental legal counsel for review, which may cause a delay in evaluating the application. The resolution may have to be returned to the applicant for changes.
The resolution must identify position(s) as the authorized representative(s). Do not put name(s) in the resolution.
The person holding the position named as the authorized representative in the resolution may delegate that authority by sending a letter to ogals. A separate letter is required for each contract.
Resolution Form Resolution No: __________________
RESOLUTION OF THE (Title of Governing Body/City Council, Board of Supervisors) OF (City, County, District Applicant) APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM
WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire, enhance, restore or develop facilities for public recreation and fish and wildlife habitat protection purposes; and
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the HCF Program, setting up necessary procedures governing project application under the HCF Program; and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s) to the State; and
WHEREAS, the applicant will enter into a contract with the State of California to complete the project(s);
NOW, THEREFORE, BE IT RESOLVED that the (Applicant’s Governing Body) hereby:
Approves the filing of an application for the Habitat Conservation Fund Program; and
Certifies that said applicant has or will have available, prior to commencement of any work on the project included in this application, the required match and sufficient funds to complete the project; and
Certifies that the applicant has or will have sufficient funds to operate and maintain the project(s), and
Certifies that the applicant has reviewed, understands, and agrees to the provisions contained in the contract shown in the grant administration guide; and
Delegates the authority to (designated position) to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the project.
Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
Approved and Adopted the _____day of ______________, 20_______.
I, the undersigned, hereby certify that the foregoing resolution number_____was duly adopted by the (Grantee’s Governing Body) following a roll call vote:
grant scope/Cost Estimate form, match Instructions
The grant scope/Cost Estimate Form on page 20 has three uses:
Establishing the grant scope
Providing a concept-level cost estimate
Providing required matchinformation
1. Establishing the grant scope:
The applicant will use the grant scope/Cost Estimate Form to establish the expected grant deliverables for project completion. The applicant must identify on the grant scope/Cost Estimate Form the recreation features and major support amenities that will be paid for with grant funds.
The applicant will use the grant scope/Cost Estimate Form to describe only the recreation features and major support amenities that will be completed before the end of the grant performance period. All of the recreation features and major support amenities listed on the form must be completed before a final grant payment can be approved, or 20% of the grant will be retained in the contract.
Directions for establishing the grant scope
Use one of the following phrases to describe the type of work for eachrecreation feature and major support amenity that will be funded by the grant. Modify the language as appropriate:
“Acquire approximate***acres…” (provide the approximate number of acres that will be acquired). See the definition of acquisition on page 48.
“Enhance the salmon bedding area in approximately***feet of***River” (provide the approximate number of feet or miles that will be enhanced, as well as the body of water’s location, as per the grant scope). See the definition of enhancement on page 49.
“Restore *** habitat along approximately***ft. of***Creek” (provide the approximate number of feet or miles that will be restored, as well as the body of water’s location, as per the grant scope). See the definition ofrestoration on page 51.
Describe the recreation features in the grant scope/Cost Estimate Form:
Describe the acquisition, enhancement or restoration of a recreation feature in the grant scope/Cost Estimate Form regardless of its estimated cost at the time of application.
Describe the major support amenities in the grant scope/Cost Estimate Form:
b) Include a permanently-fixed, stand-alone item of work to improve the appearance or use of the general projectsite on the grant scope/Cost Estimate Form only if its estimated cost at the time of application is $30,000 or more.
Examples of how (a) would be included in the grant scope/Cost Estimate Form:
A bridge would be an expected grant scope deliverable only if the bridge is estimated to cost $30,000 or more, OR if the grant scope deliverable is the only element that grant funds would pay for.
Planting native vegetation would be an expected grant scope deliverable only if the vegetation is estimated to cost $30,000 or more, OR if the grant scope deliverable is the only element that grant funds would pay for.
Creating riffles, runs and pools would be an expected grant scope deliverable only if the elements are estimated to cost $30,000 or more, OR if the grant scope deliverable is the only element that grant funds would pay for.
Do NOT include minor support amenities in the grant scope/Cost Estimate Form.
Example: grant scopeis the “restoration of approximately 1,000 feet of creek”.
The grantee will have the flexibility to add a minor support amenity for the creek restoration, such as installing a bench near the creek.
If the cost of installing a bench is less than $30,000, it is a minor support amenity, and would be excluded on the grant scope/Cost Estimate Form as an expected grant deliverable.
The applicant would fold the cost of a minor support amenity into the cost of the recreation feature.
The $30,000 level is based on the estimated cost for each stand-alone minor support amenityand is not based on a cumulative cost of multiple minor support amenities.
2. Providing a concept-level cost estimate on the grant scope/Cost Estimate Form
Use the form on page 20 to provide the concept-level cost estimate for each recreation feature and major support amenity described in the grant scope/Cost Estimate Form.
Do not show contingency costs as a stand-alone item. Contingency costs should be included within recreation feature and major support amenity cost items.
The estimated total project cost on the grant scope/Cost Estimate Form must equal the estimated total project cost listed on the application form.
Although an applicant may wish to utilize additional funding beyond hcf grant funds and required match to complete the project, such additional funding should not be included on the grant scope/cost estimate form. ogals does not provide oversight for such funding.
If interpretive signage will be part of the grant scope, it must be included on the grant scope/Cost Estimate Form, regardless of cost.
If the estimated costs change during the course of the project, a revised grant scope/Cost Estimate Form is not required, UNLESS the grant scope item’s estimated cost is more than $30,000.
The grantee may only claim those costs directly related to the grant scope.
Refer to the eligible costs Chart (see page 46) when formulating a cost estimate.
ogals recommends that the grant scope/Cost Estimate Form includes allowances for compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et.seq.) Each recreation feature and major support amenity listed in the grant scope and their related paths of travel from parking lots and/or roadsides, must be designed to accommodate persons with disabilities.
3. match Requirement
The hcf match amount is based on the cost of the amount of hcf funds.
The applicant is responsible for providing a match amount that is a dollar-for-dollar match of the amount of hcf funds.
List required match funds, sources, and the amount of hcf funds to be used on the grant project on the grant scope/Cost Estimate Form.
hcf grants may be combined with other eligible grants to fund a project. To meet the hcf grant match requirements, other eligible grant(s) must have adequate costs to be incurred that are the same as the hcf grant scope.
The match funds must be committed at the time of application.
Eligible match Sources
Local funds, including local general funds and local bond funds.
Donated materials and services. (e.g., in-kindservices, force-account labor)
Value of donated land (for acquisition projects only).
Ineligible match Source
Rules regarding match
match can only be spent on eligible costs.
indirect costs cannot be used as match.
The grant and the required match amounts combined cannot pay for more than 25% of pre-construction costs (See eligible costs chart on page 45) of the total hcf project.
Important Amounts to Know
grant Request Amount (Cannot exceed 50% of total project cost)
Required match Amount
(Must be a minimum of 100% of grantamount)
Total hcfproject Cost
(grant + Required match = hcf project)
How to calculate grant amount and match amount based on the total project cost
Multiply the total cost of the project by .50 to obtain the maximum grant amount and minimum required match amount
Multiply by .50 = $60,000. This is the maximum grant amount and minimum match amount.
grant scope/Cost Estimate Form
grant scope items –pre-construction costs
grant scope items – acquisition or construction costs
TOTAL PROJECT COST
applicant’s match Sources (by name and date committed)
Total of match Sources
This form will be used to establish the expected grant deliverables
All of the recreation features and major support amenities listed on this form must be completed and open to the public before final grant payment is approved.
Matchmust be committed at the time of application.
Land Tenure Requirements and Form
The applicantmust satisfy one of the following land tenure requirements for the hcf Program at the time of application. The land tenure requirements below do not apply to acquisition projects.
If the project site is owned in fee simple by the applicant, the applicant provides one of the following, indicating that the applicant is the land owner:
A copy of relevant ownership documents, (Grant Deed, Quitclaim Deed, etc.), indicating the applicant has title to the property.
Deed recordation number(s) on the application form or on a separate sheet attached to the application form. The recordation numbers are found on the ownership deeds, or may be obtained through the applicable county recorder’s office.
If the applicantdoes not own the project site in fee simple, the applicant must provide the following:
A land tenure document (lease, agreement, Memorandum of Understanding, etc) that, at a minimum, addresses all the elements of the Land Tenure Form (see
A completed Land Tenure Form (see page 23)
If the land tenure agreement is an unsigned draft at the time of application, the applicantmust provide the following:
A complete Land Tenure Form on page 23
A copy of the draft land tenure document
A letter from the applicant which confirms the applicant’s intention to sign the proposed land tenure agreement should the grant be awarded.
A corresponding letter from thelandowner which confirms an intention to sign the proposed land tenure agreement should the grant be awarded.
If a grant is awarded, the applicant must send a signed land tenure agreement to ogalsbefore ogals can sign the grant contract.
If the applicantcannot meet the 10 or 20 year-term requirement at the time the applicationis submitted, the applicant must provide the following:
A letter from the land owner which:
States the land owner’s policy prohibiting long-term land tenure documents, if applicable
Describes the history of the applicant’s use of the property.
States a commitment to continue to renew the land tenure document with the applicant in incremental periods to satisfy the 10 or 20 year land tenure requirement, absent any unforeseen circumstances.
A letter from the applicant, signed by the authorized representative, which states the applicant’s intention to renew the land tenure document with the land owner in incremental periods to satisfy the 10 or 20 year land tenure term requirement.
NOTE: For all land tenure documents, if the land owner does not renew the document, and the grantee cannot comply with the time period stated in the contract, ogals may hold the grantee in breach of contract. This is covered in the Use of Facilities section reproduced below. The entire contract, including all provisions, can be found in the grant Administration Guide.
Use of Facilities
The grantee agrees that the grantee shall use any property acquired, enhanced, restored, or developed with grant monies under this agreement only for the purposes of the grant and no other use, sale, or other disposition shall be permitted except as authorized by a specific act of the legislature in which event the property shall be replaced by the grantee with property of equivalent value and usefulness as determined by the state.
The property acquired, enhanced, restored, or developed may be transferred to another eligible entity only if the successor entity assumes the obligations imposed under this agreement and with written approval of the state.
Land Tenure Form This form is required for enhancement or restoration projects. In addition, the applicant must attach a copy of the land tenure document(s).
Type of Agreement _________________
Identify the type of agreement, e.g., agreement, lease, joint powers agreement, easement, memorandum of understanding, etc.
Parties to the Signed Agreement Page ____
Highlight the sections which identify the parties to the agreement.
The agreement must be signed by all parties.
Term of the Agreement Page ____
All grant amounts up to and including $100,000 require at least 10 years of land tenure.
All grant amounts greater than $100,000 require at least 20 years of land tenure.
OGALS will start counting the 10 or 20 year land tenure requirement from the date of appropriation.
Renewal Clause Page ____
The renewal clause must include an option, which can be non-binding, for the applicant/grantee to renew the agreement beyond the original 10 or 20 year term requirement.
Termination (Revocability) Page ____
Any of the following is acceptable:
No termination clause - the agreement is non-revocable.
The termination clause may specify that the agreement is revocable:
For breach of the contract provisions, that is, for cause.
By mutual consent.
The following is not acceptable: A termination clause that allows the land owner to revoke the agreement without cause (at will).
Site Control Roles and Responsibilities Page ____
The applicant must have the authority to construct, operate, and maintain the project in accordance with the contract provisions.
Roles and Responsibilities Page ____
The agreement must authorize the applicant to proceed with the construction project. The applicant may delegate construction to other entities.
The agreement gives the applicant permission to operate and maintain the project site. The applicant may delegate these roles to other entities.
ceqa Instructions and Form
The applicant is required to comply with ceqa. The applicant must check with the local city or county planning agency for more information, prior to submitting the application packet.
acquisition, or enhancement, or restorationprojects
The applicant may demonstrate compliance with ceqa by providing a ceqa
Certification Form, signed by the authorized representative, and either:
a copy of the Notice of Exemption
a copy of the Notice of Determination
other documentation of ceqa project approval by the Lead Agency as appropriate.
California Environmental Quality Act (CEQA)
CEQA Compliance Certification Form Grantee: Project Name: Project Address:
When was CEQA analysis completed for this Project? Date:
What document(s) were filed for this Project’s CEQA compliance: (check all that apply)
¨Initial Study ¨Notice of Exemption ¨Negative Declaration ¨Mitigated Negative Declaration
¨Environmental Impact Report ¨Notice of Determination ¨Other (letter, etc.):
Note: If a Master Environmental Impact Report was used to comply with CEQA you are certifying that the project is covered in adequate detail to allow the project’s construction or acquisition.
Attach the Notice of Exemption or the Notice of Determination as appropriate. If these forms were not completed, attach a letter from the lead agency explaining why.
Lead Agency Contact Information:
Lead Agency Name: ______________________ Contact Person: ________________
I hereby certify that the lead agency listed above has determined that it has complied with the California Environmental Quality Act (CEQA) for the project identified above and that the project is described in adequate and sufficient detail to allow the project’s construction or acquisition.
I represent and warrant that I have full authority to execute this CEQA Compliance Certification on behalf of the lead agency. I declare under penalty of perjury that the foregoing certification of CEQA Compliance for the above named project is true and correct.
Authorized Representative Date Authorized Representative
(Signature) (Printed Name and Title)
project completion Schedule
Provide a project completion schedule that includes the proposed project’skey milestones, including the following (as applicable):
Non-land tenure leases or agreements
Construction beginning and end dates
Provide a drawing or depiction indicating scale, project orientation (north-south), what improvements the grantee will make, where the improvements will be, and the approximate square footage of any buildings that are part of the grant scope. The plan should also indicate access points to the site and the location of any interpretive signs.
Submit a topographic map (applicant to specify scale) that is detailed enough to identify the project elements as described in the grant scope and include all parcels (owned or leased) that are part of the project site. As applicable, depict the project in relation to wildlife resources such as vegetated areas, creeks, and other features including archeological sites, existing roads, and trails. See the ogals website at www.parks.ca.gov/grants, and follow the link to “Annual Programs” in the shaded box on the right and then to the hcf Program link. Then click on “Website Links” for the link to theTopographic Map.
NOTE: An applicant may combine the site plan and topographic map into one document, as long as all the elements mentioned in both the site plan and topographic map instructions above are present on the document.
Provide a map (city or county) showing highway and street access to the project site, and with enough detail to allow a person unfamiliar with the area to locate the project.
For acquisition projects, provide an acquisition schedule outlining the acreage and parcel number(s) to be acquired, estimated acquisition date and estimated value of each parcel to be acquired (see sample on the following page). If applicable, include the estimated relocation costs.
Acquisition Schedule Form
(To be submitted with the Application)
Assessor’s Parcel No.
Estimated Date of Acquisition
Estimated Value of Land to be Acquired (b)
Estimated Value of Improvements to be Acquired (c)
Estimated Cost of Relocation
Total Estimated Cost (d)
Total Estimated Cost:
Costs other than land (e):
Use additional rows if acquisition involves more than one parcel.
“Estimated value of land to be acquired”. applicants should obtain an appraisal of real property before the initiation of negotiations. ogals cannot pay more for an acquisition than the appraised value. ogals cannot participate in transactions where property is being purchased at a price that exceeds the appraised value, even when ogals is only contributing an amount equal to or less than the appraised value (the value of a property as determined by an appraisal that includes a written concurrence from an independent third party appraiser.) Prior to grant payment, grantees must provide an appraisal supporting the purchase price and a written concurrence from an independent third part appraiser.
“Estimated value of improvements to be acquired” refers to buildings or other structures on the land being acquired.
“Total estimated cost” refers to the total estimated value of the land, the estimated relocation costs, and the estimated value of improvements to be acquired.
From grant scope/Cost Estimate Form. For acquisition projects, this cannot exceed more than 25% of the grant amount.
County Assessor’s Parcel Map and Willing Seller Letter
Provide a county assessor’s parcel map showing the parcel(s) to be acquired. The parcel numbers shown on the parcel map must match those on the acquisition schedule, and
Provide a letter from the land owner(s) indicating the intent to sell the property or to negotiate. The letter does not need to include legally binding language.
For permanent easements, provide a county assessor’s parcel map showing the parcel(s) to be acquired. The parcel numbers shown on the parcel map must match those on the acquisition schedule, and
Submit a copy of the proposed easement language. Permanent easement agreements must guarantee the authority to use the property for the purposes specified in the application.
Provide a synopsis (one-page maximum) in narrative format that explains the project, including any capital improvements to be made to the project site. If appropriate, describe how the proposed project will be part of a larger project. The summary will not be scored.
Provide a written proposal which answers each question or responds to each statement in the project proposal portion of the Application Guide as it pertains to the project.
Leases or Agreements
Provide a list of all other leases, agreements, memoranda of understanding, etc., affecting project lands or the operation and maintenance thereof, excluding those relevant to land tenure (if applicable).
Required Regulatory Permits
Provide a list of existing and additional required permits, the status of each, and indicate when permit approval is expected. Examples include:
State Lands Commission
San Francisco Bay Conservation and Development Commission
Land Management Plan for project lands previously acquired with hcf funds
If the applicant proposes a project on land that was previously acquired with hcf funds, describe the management plan for those project lands. The plan should include efforts to reasonably reduce possible conflicts with neighboring land use and landowners, including agriculturalists.
Photos of Project Site
Submit up to four 8½” x 11” pages of photos of the project site sufficient to show the area(s) to be acquired, or enhanced, or restored, with a caption to describe and identify the photo.
Conservation Corps Involvement Instructions and form
To the extent practicable, the applicant is required to utilize the services of the c.c.c. and the cert. corps.
The applicant is required to contact both the c.c.c. and the cert. corps to obtain feedback on whether either can participate in the project.
The participation of both the c.c.c. and the cert. corps is not required to receive maximum points in Criterion 10 (see page 43).
The applicant should use two copies of this form to obtain written feedback from both the c.c.c. and the cert. corps simultaneously.
The copies must be included in the application packet.
OFFICE OF GRANTS AND LOCAL SERVICES
HABITAT CONSERVATION FUND (HCF) PROGRAM
Documented Contact with CCC and Certified Local Conservation Corps
Required for HCF Applications
Applicants complete the upper portion - Corps complete the bottom portion Project Title: SEE ATTACHED HCF APPLICATION FORM
PROJECT TYPE (check one below)
Anadromous Salmonids and Trout
Applicant (agency, address, phone, and fax)
Grant Request Amount $ _________________
HCF APPLICANT CONTACT PERSON (address, phone, email and fax)
Conservation Corps Contacts
For Habitat Conservation Fund Projects
CCC Contact Title
California Conservation Corps
Chief of Field Operations
See www.parks.ca.gov/grants, click “Annual Programs” in the shaded box on the right and then the hcf Program link. Then click on “Website Links” for the links to the ccc.
California Association of Local
See www.parks.ca.gov/grants, click “Annual Programs” in the shaded box on the right and then the hcf Program link. Then click on “Website Links” for the link to theLocal Conservation Corps.
A Corps can participate on the following items of work:
Name of Corps: _______________________________ Corps Contact _______________________________