Child Care Center Disaster Response Handbook



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Child Care Center

Disaster Response Handbook







Explanation of Handbook:
This document is a model disaster plan created jointly by Snohomish County Department of Emergency Management, Snohomish Health District Communicable Disease Outreach Program and Everett Office of Emergency Management.
Not all facilities and communities are alike. This plan is a template that must be individualized for each child care center, taking into account the available resources, the surrounding community, and each facility’s characteristics.
This document contains many sections marked in red that need to be filled in by you with specific information relevant to your center. Make sure to take out any red words in parentheses or in italics that were put in to help you complete this document. Do not hesitate to add additional points to reflect your center’s needs. You are encouraged to contact your local emergency management office to determine what hazards may affect your center location and whether your site is included in a specific hazard area like a floodplain or lahar hazard area.

Make sure you read through the entire plan as you work on it. If any items are unclear or are in conflict with what you believe you would do in an emergency situation, be sure to make changes. For example, if your center is not in a flood zone, take out the section on flooding.

Once finalized, your disaster response plan should be able to be used as a guide for any disaster – by any adult – on the premises. Use your disaster plan to conduct routine drills, to train your staff, and to inform parents about your plans.

Note: The table of contents has been set up so that it can be easily updated. Make all changes to the document, including any page breaks. When you are finished, click once somewhere in the middle of the table of contents which should select the entire table. Then right click, select “update field” and then “update entire table.” The table of contents will automatically update itself.
_________________________________’s

(Child Care Center’s Name)

Disaster Response Handbook

The purpose of this handbook is to give child care center personnel step-by-step procedures on how to respond to disaster/crisis situations during the first 30 minutes. Following the listed instructions in sequential order will help to prioritize notification of emergency response personnel and to limit escalation and injury during the initial impact of the situation. In this document, “Director” means the center director or the person-in-charge at the time of the incident or disaster. “Parent” means the child’s parent or legal guardian.

This handbook was written by Snohomish County Department of Emergency Management and Everett Office of Emergency Management, and reviewed and edited by Snohomish Health District Communicable Disease Outreach Program and the Washington State Department of Early Learning. Each child care center has a responsibility to individualize the plan to suit their particular circumstances.

This policy was last reviewed and updated on: ___________________________

OUR CENTER’S ADDRESS IS: ________________________

________________________

________________________
OUR CENTER’S PHONE NUMBER IS: ___________________
OUR NEAREST CROSS-STREETS ARE: __________________

__________________

OUR OUT – OF – AREA CONTACT IS: __________________

Phone Number: __________________


Table of Contents


Emergency Phone Numbers 5

Introduction 6

Preparing for a disaster 6

Gather information from parents 8

Practicing for a disaster 8

Take care of staff 8

Steps to Take During a Disaster 9

Building and Site Evacuation 9



Building Evacuation: 9

Site Evacuation: 10

Shelter-in-Place Procedure 11

Fire Alarm/Emergency 12

Gas Leak 13

External Hazardous Materials Accident 14

Internal Hazardous Materials Accident 14

Power Outage 15

Storms & Snow 15

Earthquake 16

Volcanic Eruption 18

Landslides 19

Tsunami 19

Missing Child 20

Kidnapping 20

Child Abuse 21

Assault on Child or Staff 21

Intruder Alert Procedure / Lockdown / Building Lockout 22


Intruder Alert / Lockdown 22

Building Lockout 24

Suspicious Mail or Package 24

Communicable Disease Outbreak 25

Field Trip Incident 26

Bomb Threat 27

Coordinating a Response 28

Incident Command System 28

ICS Organizational Charts 31

Crisis Support 40

Crisis Communications 41

Parent-Child Reunification 42

Reunification Stations 43

Release Procedure 44



Appendices 46

Appendix A: Sample Parent Letter 47

Appendix B: Disaster Supplies 49

Appendix C: Hazard Mitigation 57

Appendix D: Disaster Drill Records 59

Appendix E: Sample Situation Forms 68

Appendix F: Child Care Situation Report Form 69

Appendix G: Helping Children Cope with Disaster 71


Emergency Phone Numbers


Emergency Assistance Number(s)

Police……………………………………………………….911

Fire/EMS…………………………………………………...911

_________________ Hospital Emergency Room…….._______________________

_________________ Hospital Emergency Room…….._______________________

Poison Control Center…………………………………….1-800-222-1222

PUD (Electricity)…………………………………………...425-783-1000

Puget Sound Energy (Gas)………………………………1-888-225-5773

_____________________ Water District ………………__________________________

Property Manager: ___________________ …………..__________________________

__________________ Insurance Agency……………..________________________

Auto Policy Number: _____________________

Building Policy Number: __________________

KRKO Radio – 1380 AM………………………………….425-304-1381 ext. 117

KOMO Radio – 1000 AM………………………………...206-404-5666

KSER Radio – 90.7 FM…………………………………..425-303-9070

KIRO Radio – 97.3 FM / 770 AM………………………..206-726-7000

Center Cell Phone………………………………………...__________________________

Director Home Phone…………………………………….__________________________

Out-of-Area Contact ……………………………………...__________________________

Child Protective Services………………………………...1-800-562-5624

Child Care Licensor: _____________________..........___________________________

Snohomish Health District Communicable Disease…..425-339-5278

Alternate Site Location (Near Child Care Center)

____________________________

____________________________

____________________________

Alternate Site Location (Evacuation Site)

____________________________

____________________________

____________________________

Location of Nearest Payphone…………………………__________________________




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