Attach a copy of your child care's own incident report form here or describe how you keep record of significant incidents that occur. Our child care's incident reports are kept for (how long).
Included in this section are two sample report forms: a "Child Care Situation Report" form and a "Child Care Situation/Conversation Log". Fill out the form completely and leave no blank spaces. If the information is unknown, state that in the blank. Also included is a log to track disaster drills.
Notes about the Child Care Situation Report:
This form should be used to periodically update responding agencies or other groups about the status and needs of your child care in the event of a serious, widespread disaster.
In the message section, include the following information:
Overall condition of the facility, children, and adults
Names of outside agencies at the site and their actions
Notes about the Child Care Situation/Conversation Log:
This form should be used to keep a running log of the activities taking place during any disaster or crisis response. It will become very important when multiple individuals are responding to the situation.
A permanent log may be typed or rewritten at a later time for clarity and better understanding. If you do this, be sure to keep all original notes and records; THEY ARE LEGAL DOCUMENTS. The following is a sample of how this log can be used and what information to include:
Center was evacuated.
Susy's mom came to center upset and upset Susy's classmates.
Escorted Susy's mom away from children to compose herself and then let her take Susy home.
Water running out of bathroom.
Sent Becky to shut off the water main.
Appendix F: Child Care Situation Report Form
To: _______________________________ From: ____________________________ Date: _____________ Time: __________ Location: _________________________ Person in Charge at Site: __________________________________________________
This message was sent via: 2-way Radio Radio Telephone
Cellular Phone Messenger
Description of the Incident/Situation:
Structural Damage (Areas checked for damage/problems and location(s) of problems):
Post- Disaster Child Care Situation/Conversation Log Date: _____________________ Incident/Situation: _____________________________
Appendix G: Helping Children Cope with Disaster
Disasters can be very frightening and traumatic, especially for young children. There are several things that you can do to help the children in your care cope with their feelings.
Don’t assume children won’t understand what is happening.
Reassure the children that they will not be left alone and that you are there to protect them.
Be aware of changes in a child's behavior but also know that some children may not outwardly show their distress.
Keep to routines such as meals, activities, and naps, as much as possible
Try to keep familiar adults with the children rather than adding volunteers or substitutes for direct child contact.
Avoid allowing young children to watch or listen to news coverage of the disaster.
If child regresses to earlier physical or emotional behavior… wetting, clinging, crying…treat it calmly and efficiently.
Give simple but truthful answers to children's questions and make sure children understand your answers. Don't give more information than the children can use and understand.
Give children opportunities to express their feelings through activities such as play-acting, using dolls, storytelling, painting, or drawing. Playacting revenge or aggressive behaviors may be common. Redirect only if it is hurting the child or someone else.
Be especially supportive of the children's feelings and need to be close. Give lots of hugs, smiles, and kind words.
Reassure children that they are not responsible for the disaster. Listening to children's stories about disasters and feelings may help and they may need to tell the story again and again.
If possible, take a moment away from the children and make sure you address your own fears and anxieties by talking with other adults. Be particularly careful to not have children over hear your conversation.
Seek professional assistance when needed. The Mental Health Checklist included with this plan on the website and CD may help you in determining the need for additional assistance. Your own knowledge of the child and your instincts about the child's needs will also help you make a decision. When in doubt, call for professional help. (List here names and phone numbers of professionals you may call for help such as child psychologists or other mental health professionals).
In the event of a disaster or crisis, grief counseling may be provided through the Providence Hospice Bereavement Department. The phone number is 425-261-4777.