The City of Melbourne has four policies to help guide our risk management approach: the Risk Management Policy, Business Continuity Policy, Crisis Management Policy and Fraud and Corruption Policy. These are enacted through the Risk Management Framework and various processes and procedures. They also detail the objectives and key responsibilities and timeframes for the review, reporting and approval of risks. Our risk management approach is based on the international standard for risk management, AS/NZS ISO 31000:2009.
Risk management planning is done as an organisation-wide exercise, covering the top strategic risks as well as operational and project risks. It also is part of the daily business activities of individual branches and contractors. Quarterly reporting on operational risks is provided to the Chief Executive Officer and Directors. Strategic risks are reported on a monthly basis to the Executive Leadership Team and key risks are also reported to the Audit Committee throughout the year.
Adapting to climate change
The City of Melbourne is working to achieve the community’s vision of Melbourne as a bold, inspirational, and sustainable city. Climate change has the potential to radically alter our way of life, disrupting our environment, lifestyle and services that we rely upon to thrive, so to achieve this vision, it’s imperative that we manage climate change effectively.
To manage climate change, the following two responses are needed:
Mitigation of greenhouse gas to avoid the changes in climate becoming unmanageable.
Adaptation to the changes in the climate that are already locked in, managing the unavoidable.
The City of Melbourne has taken many actions to both adapt and mitigate climate change.
Our Zero Net Emissions by 2020 strategy outlines our commitment to mitigate our municipality’s contribution to climate change, and the Climate Change Adaptation Strategy 2009 outlines actions that we have taken to adapt to a changing climate. Zero Net Emissions 2020 was updated in 2014, and in 2016 we will do the same for our Climate Change Adaptation Strategy.
For the City of Melbourne, adaptation involves managing the risks that climate change presents, but also building resilience to changes that may occur. There are also opportunities presented with climate change, and City of Melbourne can take advantage of them. Opportunities to make our city a greener, more productive, and more engaging place to be. Thoughtful planning, flexibility, and a willingness to experiment are vital contributions to the process of adapting to climate change.
Our adaptation progress
The focus of our first Climate Change Adaptation Strategy was to manage the impacts of heat and the increasing intensity of rainfall events, as these two risks were seen to be most immediate risks. This emphasis has shaped much of the work we have done since the strategy’s release in 2009.
The next adaptation strategy
Adaptation is about strengthening our ability to be a bold, inspirational, and sustainable city. We have already made significant progress in our adaptation work and are now looking to refresh our strategy so we can review where we should focus our future work. The aim of the new strategy is to continue our ambitious, innovative program of adaptation, but to focus on what matters most to the community.
In 2014–15, City of Melbourne established the Heatwave and Homelessness Action Plan, as people experiencing homelessness were identified as vulnerable to heatwaves within the city. The brokerage program was developed in response. This program provides free swim and locker pass, movie passes (limited in number), and maps of cool spaces and drinking fountains to homeless service providers to provide to their clients.
“Having these positive engagement mechanisms can help us build stronger relationships with our clients quickly.” Launch Housing – Daniel Sedgely
Stormwater capture and reuse at Fitzroy Gardens
In response to the millennial drought, a stormwater harvesting system was installed at Fitzroy Gardens and completed in December 2013. The system supplies 70 million litres of water every year, and helps us keep the heritage garden healthy in a changing climate.
Through the design, construction and operation of this project, we have grown our knowledge in relation to the operation of these systems. We are sharing what we learned from this project on our Urban Water1 website.
La Trobe Street green bicycle lane
Strategically, greening and permeability were added to La Trobe Street as part of works to separate the bicycle lane from the road. A key action in our Bicycle Plan 2012–16, La Trobe Street was also highlighted as an area that required increased tree canopy as part of the Urban Forest Strategy and subsequent precinct planning. This project represented the useful combining of projects, to efficiently achieve the targets in our Urban Forest Strategy, Total Watermark, the Climate Change Adaptation Strategy and the Bicycle Plan.
In line with good governance practices and in accordance with section 139 of the Local Government Act 1989, the City of Melbourne has operated an Audit Committee since 1999. The committee oversees the activities of our external and internal auditors and gives us independent advice on appropriate accounting, auditing, internal control, business risk management, compliance and reporting systems, processes and practices within the organisation.
The Audit Committee met five times during 2015–16 and considered issues including our:
statement of annual accounts and performance report as well as reports on our wholly owned subsidiaries
governance responsibilities applicable to associated entities and trusts in which we have either an indirect interest or stake
legal action reports
internal and external audit reports.
Audit Committee members
Our Audit Committee comprises three Council representatives and four independent members. In 2015–16 they were: Chair Richard Moore, Theresa Glab, Therese Ryan, Stuart Hall, Deputy Lord Mayor Susan Riley and Future Melbourne (Finance and Governance) Committee Chair Councillor Stephen Mayne. Councillor Rohan Leppert served on the Audit Committee for the second half of 2015 and then handed over to Councillor Beverley Pinder-Mortimer for the first half of 2016. Information about our independent Audit Committee members is below:
Richard Moore – appointed July 2009, and as Committee Chair from July 2009
Richard Moore was appointed to the Audit Committee in July 2009 and has acted as Chair of the Committee from that date. Richard served as a Partner of PricewaterhouseCoopers for 23 years and more recently as Group Manager, Audit for the ANZ Banking Group. Richard has extensive consulting and management experience in corporate governance, risk management and internal audit. Richard is now a professional non-executive audit committee member of a number of not-for-profit organisations. Richard holds a Bachelor of Arts, Honours, (Economics) from Liverpool University and a Graduate Diploma in Accounting from RMIT.
Therese Ryan – appointed July 2013
Therese is a professional non-executive director who sits on a number of listed, government and not-for-profit boards. Therese was Vice President and General Counsel of General Motors International Operations and has over 35 years’ experience as a business executive and commercial lawyer. She is a graduate of the Australian Institute of Company Directors and holds a law degree from Melbourne University.
Theresa Glab – appointed July 2007
Theresa is an experienced risk management, finance, governance and compliance consultant, sits on a number of public and private sector boards and is the independent member for several Local Government Audit Committees. Theresa holds a Bachelor of Economics, Graduate Diploma in Banking and Finance, Master of Accountancy and is a graduate of the Australian Institute of Company Directors.
Stuart Hall – appointed August 2013
Stuart is an independent mining consultant with over 33 years experience in corporate roles in the mining industry, most recently as Chief Executive Officer at Crosslands Resources. Prior senior management positions included roles at Marathon Resources, BHP Billiton and WMC Resources. Stuart is a graduate of the Australian Institute of Company Directors and holds a Masters of Arts from Lancaster University and a Bachelor of Science from Sussex University.
Our internal audit service helps us, and our subsidiaries, Citywide Service Solutions Pty Ltd and Queen Victoria Market Pty Ltd, maintain strong, relevant and effective internal controls. The contract for the Provision of Internal Audit Services was awarded to Oakton Services Pty Ltd in July 2014 for a period of three years.
The Victorian Auditor-General’s Office is responsible for our external audit and that of our subsidiary companies. It focuses mainly on three key areas: strategic planning, detailed audit system testing and financial statements.