City of Melbourne Annual Report 2015-16


Governance and management checklist



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Governance and management checklist

The following are the results in the prescribed form of Council’s assessment against the prescribed governance and management checklist prescribed by the Local Government (Planning and Reporting) Regulations 2014.

Governance and Management Items

Assessment

Status

  1. Community engagement policy
    (policy outlining council’s commitment to engaging with the community on matters of public interest)

Policy

Date of operation of current policy: 1 June 2012



Checked

  1. Community engagement guidelines
    (guidelines to assist staff to determine when and how to engage with the community)

Guidelines

Date of operation of current guidelines: 1 July 2010



Checked

  1. Strategic Resource Plan
    (plan under section 126 of the Act outlining the financial and non-financial resources required for at least the next four financial years)

Adopted in accordance with section 126 of the Act

Date of adoption: 28 June 2016



Checked
  1. Annual budget

    (plan under section 130 of the Act setting out the services to be provided and initiatives to be undertaken over the next 12 months and the funding and other resources required)


Adopted in accordance with section 130 of the Act

Date of adoption: 28 June 2016



Checked

  1. Asset management plans
    (plans that set out the asset maintenance and renewal needs for key infrastructure asset classes for at least the next 10 years)

Plans

Date of operation of current plans:

Roads Asset Management Plan 1 March 2012

Drainage Asset Management Plan 1 March 2015

Bridges Asset Management Plan 30 June 2015

Metered Public Lighting Asset Management Plan 30 June 2015

Docklands Marine Structure Plan 21 March 2012


Checked

  1. Rating strategy
    (strategy setting out the rating structure of Council to levy rates and charges

Strategy

Date of operation of current strategy: 28 June 2016



Checked

  1. Risk policy
    (policy outlining Council’s commitment and approach to minimising the risks to Council’s operations)

Policy

Date of operation of current policy: 1 August 2014


Checked

  1. Fraud policy
    (policy outlining council’s commitment and approach to minimising the risk of fraud)

Policy

Date of operation of current policy: 1 August 2014



Checked

  1. Municipal emergency management plan
    (plan under section 20 of the Emergency Management Act 1986 for emergency prevention, response and recovery)

Prepared and maintained in accordance with section 20 of the Emergency Management Act 1986

Date of preparation: 25 February 2015



Checked

  1. Procurement policy
    (policy under section 186A of the Local Government Act 1989 outlining the matters, practices and procedures that will apply to all purchases of goods, services and works)

Prepared and approved in accordance with section 186A of the Local Government Act 1989

Date of approval: 24 November 2015



Checked

  1. Business continuity plan
    (plan setting out the actions that will be undertaken to ensure that key services continue to operate in the event of a disaster)

Plan

Date of operation of current plan: 1 June 2016

Checked


  1. Disaster recovery plan
    (plan setting out the actions that will be undertaken to recover and restore business capability in the event of a disaster)

Plan

Date of operation of current plan: 1 June 2016



Checked

  1. Risk management framework
    (framework outlining council’s approach to managing risks to the Council’s operations)

Framework

Date of operation of current framework: 1 August 2014



Checked

  1. Audit Committee
    (advisory committee of council under section 139 of the Act whose role is to oversee the integrity of a council’s financial reporting, processes to manage risks to the council’s operations and for compliance with applicable legal, ethical, and regulatory requirements)

Established in accordance with section 139 of the Act

Date of establishment: 1 July 1999



Checked

  1. Internal audit
    (independent accounting professionals engaged by the council to provide analyses and recommendations aimed at improving council’s governance, risk and management controls)

Engaged

Date of engagement of current provider: 1 July 2014


Checked

  1. Performance reporting framework
    (a set of indicators measuring financial and non-financial performance, including the performance indicators referred to in section 131 of the Act)

Framework

Date of operation of current framework: 1 July 2014



Checked

  1. Council Plan reporting
    (report reviewing the performance of the council against the Council Plan, including the results in relation to the strategic indicators, for the first six months of the financial year)

No

Current performance reporting is completed monthly and quarterly against actions and major initiatives as outlined in Council’s Annual Plan. Strategic indicators are by definition focused on strategic and long term results and are reported annually in Council’s Annual Report.



Not checked

  1. Financial reporting
    (quarterly statements to Council under section 138 of the Act comparing budgeted revenue and expenditure with actual revenue and expenditure)

Statements presented to council in accordance with section 138(1) of the Act

Date statements presented:

11 August 2015, 17 November 2015,
23 February 2016, 17 May 2016


Checked

  1. Risk reporting
    (six-monthly reports of strategic risks to council’s operations, their likelihood and consequences of occurring and risk minimisation strategies)


Reports

Date of reports: 20 November 2015 and 13 May 2016



Checked

  1. Performance reporting
    (six-monthly reports of indicators measuring the results against financial and non-financial performance, including performance indicators referred to in section 131 of the Act)

Reports

Date of reports: 22 July 2015 and 27 January 2016



Checked

  1. Annual report
    (annual report under sections 131, 132 and 133 of the Act to the community containing a report of operations and audited financial and performance statements)

Considered at a meeting of council in accordance with section 134 of the Act

Date statements presented: 27 October 2015



Checked

  1. Councillor Code of Conduct
    (Code under section 76C of the Act setting out the conduct principles and the dispute resolution processes to be followed by Councillors)

Reviewed in accordance with section 76C of the Act

Date reviewed: 28 June 2016


Checked

  1. Delegations
    (a document setting out the powers, duties and functions of council and the Chief Executive Officer that have been delegated to members of staff)

Reviewed in accordance with section 98(6) of the Act

Date of review: 30 September 2015



Checked

  1. Meeting procedures
    (a local law governing the conduct of meetings of council and special committees)

Meeting procedures local law made in accordance with section 91(1) of the Act

Date local law made: 26 October 2010



Checked

I certify that this information presents fairly the status of Council’s governance and management arrangements.

Martin Cutter

Acting Chief Executive Officer

Dated: 7 September 2016

Cr Robert Doyle

Lord Mayor

Dated: 7 September 2016


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