Community promise

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Community PROMISE | Intervention Implementation Planning Tool



Tasks and Activities

Plans for Completing Tasks and Activities

(i.e., the steps my organization needs to take)

Person Responsible

Timeline Until Completion

Start and End Dates

Pre-Implementation

Agency Self-assessment

Determine current capacity to implement PROMISE and identify areas that need to be strengthened prior to implementation (i.e., based on self-assessment worksheet and PROMISE program manual)

Program manager

Immediately




Budget and resources


Develop a realistic plan regarding resources and probable cost

Program manager

Immediately




Community PROMISE staff

Develop description of job roles and responsibilities and or contract agreements (if applicable) and identify/hire PROMISE staff (i.e., program manager, two outreach workers, role model story person, support staff)

Program manager

Immediately



Form a community advisory board


Identify key stakeholders within the network of community organizations and other agencies who have knowledge of the community

Program manager

Immediately




Train PROMISE staff in issues related to the intervention

Identify a PROMISE DEBI training; if necessary, orient members to paperwork and tax forms

Program manager

4-6 weeks prior to CID process




Prepare for the Community Identification process (CID):

Develop and conduct community assessment procedures using community mapping, community participants’ interviews, focus groups and inform consents

Program manager, outreach worker, support staff

Start CID process (26 weeks average)




CID results and findings

Discuss and make decisions on CID findings regarding target population, target behaviors, staging community regarding risk behaviors, identification and selection identification of intervention sites and means of accessing target population.

Program manager, outreach worker, support staff

Within 26 weeks




Role model stories (RMS)

Recruit, screen, interview, write and pre-test at least 5 role model stories based on original staging procedures, with advisory board and members of target population


Program manager, outreach worker, RMS writer

13-15 weeks prior to implementation




Peer Advocates

Identify, recruit and train peer advocates to disseminate role model stories within networks of your target population. Identify number of peer advocates to conduct the intervention and identify peer advocates incentives.

Program manager, outreach worker, support staff

13-15 weeks prior to implementation




Evaluation

Develop a plan to learn about PROMISE monitoring forms, purpose, intent and usage. Ensure that PEMS required variables will be captured.


Program manager, outreach worker, support staff

8-13 weeks prior to implementation




Implementation

Peer advocate trainings

Conduct monthly peer advocate trainings on HIV/AIDS and risk behaviors issues and RMS characteristics.

Program manager, outreach worker

One a month as required


Peer advocates outreach


Debriefing and handling out of complete peer advocates outreach forms.

outreach worker

Every week




Peer advocate retention activity

Establish weekly peer advocate visiting schedule to target sites and implement periodic peer advocate incentive protocols (block party, special gifts, movie night, etc)

Program manager, outreach worker

Every week




Maintenance

Peer advocate retention

Implement peer advocate incentives protocols

Program manager, outreach worker, support staff







Peer advocate recruitment

Continuous recruitment of peer advocates

Program manager, outreach worker

Monthly




Staging community

Stage community every 6 month and then analyze findings

Program manager, outreach worker

Every 6 months




Role Model Story development and production

Every 6 months, develop a new set of RMS (n=3) according to staging procedures and write RMS according to stages found


Outreach worker, support staff and RMS writer

Every 6 months




Monitoring and Evaluation – Complete the attached Community PROMISE M&E Key Activities table for your application



Community PROMISE Monitoring and Evaluation (M&E) Key Activities
Complete the table below of SMART objectives for key activities using projected numbers for a fully-implemented program year. Please complete SMART objectives for every target population.
Provide information on the data sources, analysis frequency, and staff responsible for each SMART objective (and for each target population). Use definitions provided to ensure consistency with CDC requirements for these activities. CDC will provide support for developing a complete M&E plan for each intervention after awards are made to successful applicants. Fill in boxes for SMART objectives, data source, analysis frequency, and staff responsible.
Fully-Implemented – Program staff hired and trained on the intervention, program resources are available (e.g., CID completed; program manager and outreach worker hired and trained; role model stories developed; peer advocate training location secured; condoms, lubricant, and bleach kits available)

Program Year – 12-month funding period (e.g., 7/1/10 – 6/30/11, 7/1/11 – 6/30/12)

SMART Objectives – Program objectives that are Specific, Measurable, Appropriate, Realistic, and Time-based

Measure – The information or data needed to monitor progress towards meeting SMART objectives for program activities


Analysis – The process of collecting, assessing, and using information or data to monitor program activities

Data Source – The document or process used to obtain information or data needed for monitoring program activities (e.g., community identification assessment, key informant interviews, peer advocate reports)

Analysis Frequency – The intervals at which program monitoring activities will occur (e.g., weekly, monthly, after each session); that is, how often will the staff responsible for program M&E at your agency review and consider the information and its implications for the work of your agency.

Staff Responsible – The program-identified staff member who is responsible for monitoring a program activity

Session – Peer advocate training delivered on a given date

Peer Advocates – Members of the target population who deliver the role model stories and reinforcing messages

Recruit and Enroll – Peer advocates are recruited and enrolled to participate in the Community PROMISE peer advocate 1-3 hour training


  • Recommendation for recruitment and engagement: Recruit peer advocates on a regular basis and have them meet at least monthly to pick up materials for distribution

Eligibility Criteria:

  • Community PROMISE is designed for any high-risk population in which there are established social networks (e.g., injection drug users and their sex partners, people living with HIV, sex workers, men who have sex with men but do not identify themselves as gay, youth); focuses on the influencing risk factors that put members of a specific population at risk for HIV
  • Target Population (TP) – The program-defined, intended recipients of the intervention described by risk, demographic and/or setting characteristics (e.g., Latino YMSM in a specific community, IDUs and their sex partners in specific community venues, HIV+ Native American women, transgender sex workers); TP should be based on a prioritized population identified in the program’s state or local HIV prevention plan


Complete or Train – Peer advocates attends the entire Community PROMISE peer advocate 1-3 hour training

Role Model Stories – Stage-based, real-life descriptions of a positive behavior change described in the words of members of the target population; developed from interviews conducted by outreach workers with target population members; explain how and why the role models took steps to reduce risk for HIV and the positive effect that this behavior has had

  • Recommended number of peers to receive role model stories: Each peer advocate should distribute these stories and supplies to 10 to 20 peers each week



Key Intervention Activities:

  1. Recruit and train peer advocates

SMART Objective #1 : __ (number) peer advocates who will be recruited to participate in Community Promise peer advocate training

Measure

Analysis

Number of peer advocates who will be recruited

Count the number of peer advocates who will be recruited

Data Source

Analysis Frequency

Staff Responsible











SMART Objective #2 : __ (number) peer advocates who will be eligible to participate in Community Promise peer advocate training

Measure

Analysis

Number of peer advocates who will be eligible

Count the number of peer advocates who will meet eligibility criteria

Data Source

Analysis Frequency

Staff Responsible












SMART Objective #3 : __ (number) peer advocates who will be enrolled in Community Promise peer advocate training

Measure

Analysis

Number of peer advocates who will be enrolled

Count the number of peer advocates who will be enrolled


Data Source

Analysis Frequency

Staff Responsible










SMART Objective #4 : __ (number) peer advocates who will complete Community Promise peer advocate training

Measure

Analysis

Number of peer advocates who will complete training

Count the number of peer advocates who will complete training

Data Source

Analysis Frequency

Staff Responsible










  1. Develop and distribute stage-based role model stories with positive behavior change messages

SMART Objective #1 : __ (number) printed, stage-based role model stories with positive behavior change messages that will be developed

Measure

Analysis


Number of printed, stage-based role model stories with positive behavior change messages that will be developed

Count the number of printed, stage-based role model stories with positive behavior change messages that will be developed

Data Source

Analysis Frequency

Staff Responsible












SMART Objective #2 : __ (number) of people who will receive role model stories

Measure

Analysis

Number of people who will receive role model stories

Count the number of people who will receive role model stories

Data Source

Analysis Frequency

Staff Responsible
















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