Description of the Project and Its Significance

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2008, Indian Institute of Technology, Kanpur, for setting up an institutional archives.

2006, Madan Puraskar Pustakalaya, Kathmandu, Nepal, for setting up of preservation programme.

2004, Indian Institute of Science, Bangalore for setting up an archives for preserving and accessing documents in the Institute.

2003, Ray Society, the Society for preservation of Satyajit Ray’s films, Kolkata to assess their conservation and digitization practices and provide appropriate recommendations.

2003, For UNESCO - to visit Sri Lanka Library Association to evaluate their capabilities in imparting training for the Jaffna Public Library (JPL), Jaffna and to evaluate the needs, capacities and assess the collection of JPL, Jaffna.

2002, Centre for Studies in Social Sciences Calcutta (CSSSC), Kolkata to provide recommendations on microfilm preservation and digitization.

2001, Tamilnadu State Archives, Chennai for purchase of preservation equipment.


2008, Curated and organized exhibitions on “Gandhi in Tamilnadu”, “Indus Civilization”, “Chennai and Independence movement”, “Early Propagation of Music: Print and Gramophone”, “Early Imprints of Madras”.

Memberships: Madras Library Association (MALA), Chennai; Council of South Asia Library Centres (CSALC); Tamil Digital Libraries Network (TADILNET)

Languages known: English, Tamil, Malayalam, Hindi

Curriculum Vitae
        1. Personal Details

Name, Surname: Wiedmann, Albrecht

Date of Birth: May, 25th, 1959

Nationality: German

Status: Married, 2 children

Address: Zimmermannstraße 29, D-12163 Berlin, Germany

Tel.: +49 (30) 7040271


        1. Work Experience

October 2004 to present

Sound technician at the Department of Ethnomusicology, Ethnological Museum, State Museums of Berlin, Foundation Prussian Heritage.

Digitalisation of audio/video; management of audio-visual archive; mastering of Audio-CDs to be published by the department; assistance in realisation and organization of exhibitions; customers support.

June 1998 to February 2003 (part time, temporary)

Technical management of the “Berlin Wax Cylinder Project” at the Department of Ethnomusicology, Ethnological Museum, State Museums of Berlin, Foundation Prussian Heritage:

Digitalisation and preservation of the historic ethnographic Edison cylinder collection at the department; sound restoration; publication of articles; database management; customers support.

December 1991 to September 2003 (part time)

Sound technician at the Department for Comparative Musicology at the Free University Berlin:

Management of the audio-visual archive at the department; customer support and assistance for the scientific staff.

April 1986 to March 1989

Student assistant at the Department for Comparative Musicology at he Free University Berlin:

Customer service in the library of the department; assistance of scientific staff.

April 1979 to December 1982

Sound technician at RIAS Berlin (Radio station in Berlin):

Tape editing; assistance during live broadcasts and live recordings

Albrecht Wiedmann, page 2

        1. Education and Training


Master degree in Comparative Musicology at the Free University Berlin. Thesis on Turkish folk music. Secondary subjects: Musicology and Journalism.


Training as Sound technician at the “School for Radio Engineering” in Nuremberg.

        1. Skills

            1. Languages

German: excellent knowledge, spoken and written (mother tongue)

English: very good knowledge, spoken and written

French: good knowledge, spoken and written

            1. Computer Literacy

Operating Systems: Windows XP Professional, Mac OS X, Linux

Office applications: Microsoft Office, Open Office

Sound Editing / Mastering: Wavelab, Samplitude, Diamond Cut Six (sound restoration)

        1. Other Skills

Experience in field research:

1986 Turkey, 1993 West Africa: Audio recordings of oral traditions (music and spoken word)

Curriculum Vitae
R. Prakash

Assistant Director & Head, Documentation

Roja Muthiah Research Library

3rd Cross Road

Central Polytechnic Campus

Taramani, Chennai 600 113 Phone: (91) 44 2254 2551

Tamil Nadu, India Email:


2006- Quality Control team member South Asia Union Catalogue Project

1997- Assistant Director Roja Muthiah Research Library, Chennai

1994-1997 Library Assistant Roja Muthiah Research Library, Chennai

1994 Master degree in Library and information Science, University of Madras, Chennai

1992 B.Sc. in Library and information Science, Bharathidasan University, Trichy

2006 SAUC II project grant for participating PCC NACO Name Authority Institute, Name Authority Training program

    2001 Charles Wallace India Trust (CWIT) British Council, “Professional Visits to United Kingdom”, £1700

2008 Workshop on MARC 21, AACR II and LCSH for Librarians in Bangladesh at BRAC University, Dhaka

2008 Documenting Imprints – cataloguing process for South Asia Union Catalogue participating libraries at Madan Puraskar Pustakalaya, Nepal

2007 Three day workshop on Documentation of Printed Resources for Libraries and Archives for Social Science librarians at Roja Muthiah Research Library, Chennai

2007 Training on AACRII for the SAUC cataloguers, Centre for Studies in Social Sciences, Calcutta

V. Kumar

Technical Officer, Digitization

Roja Muthiah Research Library

3rd Cross Road

Central Polytechnic Campus

Taramani, Chennai, 600 113

Tamil Nadu, India Phone: (91) 44 2254 2552 E-mail:


Bachelor Degree in Commerce, University of Madras, 1998

Bachelor Degree in Library Science, Annamalai University 2005


1999-2007 Technical Officer, Digitization, Roja Muthiah Research Library, Chennai

1997-1998 Library Assistant, Roja Muthiah Research Library, Chennai

1992-1997 Clerk, Kumar and Sons (Share consultants), Chennai

Technical skills and responsibilities:

Overall supervision of the digitization activities

Digitization of microfilm rolls using a Wicks and Wilson Scanstation

Editing, cropping and quality control of digital images

Coordinating all reprographic work

Providing training in digitization

Conferences and workshops attended:

2008, Three day workshop on “Setting up an Archive”, at Roja Muthiah Research Library.

2007, Three day workshop on “Documentation of Printed Resources for Libraries and Archives”, at Roja Muthiah Research Library.

2002, Workshop on “Library Access and Preservation” for library and archives professionals in Tamilnadu at Roja Muthiah Research Library.

Languages known: Tamil, English

Nationality: Indian

Appendix 5. Letters of Commitment

Mr James Nye

Bibliographer for Southern Asia

The University of Chicago Library

The Joseph Regenstein Library

1100 East 57th Street

Chicago, IL 60637

October 10, 2008

Dear James,
I was pleased to learn of the joint proposal with the Berliner Phonogramm-Archiv which you will submit to the National Endowment for the Humanities and the Deutsche Forschungsgemeinschaft. Music, ethnomusicology, and the presence of South Asian expressive culture at the University of Chicago would be enriched by the grant.

Studies in South Asian music are growing at the University with our recent appointment of Kaley Mason, an ethnomusicologist working on hereditary musicians and musical practices in the southwestern Indian state of Kerala, and Philip Bohlman's Three-City Project (Chicago-Berlin-Kolkata), which was funded by the Alexander von Humboldt Foundation. We are looking forward to visiting professor Lars-Christian Koch's arrival next spring as Residential Fellow at the Center for Disciplinary Innovation in conjunction with Philip's project.

The Recovery of South Asia Recorded Heritage project will produce valuable resources for music and ethnomusicology in Chicago and elsewhere. Four of our students are writing dissertations on topics which illustrate the value of the digitized resources you plan to distribute. They are on Sufi music in Madrassas of Bangladesh, devotional Hindu music in the western Indian state of Maharashtra, drumming in Sri Lanka, and the establishment of classical dance canons in modern India.
The Department of Music fully supports the exciting initiative you are proposing. We wish you every success with the application for funding.
Yours sincerely,

Martha Feldman

Acting Chair

1010 East 59th Street Chicago, Illinois 60637

Telephone: 773-702-8484 Fax: 773-753-0558 Web Site:

Budget Explanation for Subcontract with the

Roja Muthiah Research Library, Chennai, India

1. Salaries and Wages

Activities of staff are described in Sections 5 and 6 of the narrative. The budget for staff in India is based on current salaries plus increases of 3.5% per year.

Staff in India will consist of: 1 part-time administrator responsible for project management in India (G. Sundar, .10 FTE); 1 part-time professional librarian as head of cataloguing (R. Prakash, .15 FTE); 1 part-time technical officer as head of digitization (V. Kumar, .15 FTE); 1 full-time professional librarian for cataloguing; 2 full-time technicians for record digitization; and 1 full-time technician for quality control. Annual salaries supported by the NEH grant will range from $8,400 to $3,450 per FTE. While these salaries may seem meager by U.S. standards, they are excellent relative to salaries at other libraries in the subcontinent. They meet or exceed the standards set by the University Grants Commission of India for librarians and library assistants.

2. Fringe Benefits

Fringe benefits are at the rate of 10% of salaries.

3. Consultant Fees

No expenses for consultants are included.

4. Travel

Travel within South Asia will be via economy air service. This travel is for an estimated 5 participants each year to attend training workshops on cataloguing and digitization of gramophone records.

One round trip from South Asia to the U.S. will be supported with NEH funds during each of the first two years. Travel is for consultation with project staff in Chicago and the project Advisory Board as well as advanced training in digitizing sound recordings as described in Section 5 of the narrative. Airfare is at a projected price of $1,800 for a round-trip during the first year and $1,900 during the second year at economy rates via United Airlines with tickets purchased at discount prices. Subsistence of $150 per day is budgeted which is 55% of the U.S. General Services Administration per diem for Chicago.

5. Supplies and Materials

Items to be purchased are enumerated in Appendix 2. Prices are based on quotations from the Campus Computer Store at the University of Chicago for 2 Pentium desktop computers made in the U.S. and the manufacturer of 2 Nitty Gritty disc cleaning machines; 2 Elberg preamps; 2 Apogee hardware and software units for digital capture.

6. Services

Expenses for staff training in digitization and cataloguing by a technician from the Berliner Phonogramm-Archiv and staff of the Roja Muthiah Research Library include duplication of materials for students, housing, food, and rental of meeting space. Training will take place during the first year.

7. Other Costs

No other expenses are included.

8. Total Direct Costs

9. Indirect Costs

The 10% rate on NEH direct costs is a modest request by the Roja Muthiah Research Library. The Library has no predetermined, Federally-approved rate.

10. Total Project Costs

1 Expenses related to the production and distribution of these CDs will be borne by the BPA. No DFG or NEH funds will be used.

2 Anthology of American Folk Music, Smithsonian Folkways 40090/A 28746–A 28751.

3 Documentation of gramophone record production in India is not well developed despite the pioneering efforts of a few enthusiasts such as Michael Kinnear and Suresh Chandvankar. Further, holdings of major repositories such as the British Library National Sound Archive are often uncataloged for lack of staff with appropriate language expertise.

4 This Edison phonogram collection comprises slightly more than 30,000 cylinders -- 2,747 original wax cylinders, 14,000 negative copper galvanos, and 13,667 positive copies.

5 The International Institute for Traditional Music was founded in 1963 by Yehudi Menuhin and Alain Danielou. Danielou, in his time one of the world's most important researchers on Indian music, made research on non-western musical cultures the institute's main focus. For over thirty years, the Institute organized concerts and produced numerous publications including the well-known UNESCO Collection of Traditional Music of the World series and the internationally renowned journal The World of Music. A huge collection comprised mainly of audio recordings, photographs and videos was accumulated prior to the Institute's closure in 1996. That collection is now housed at the BPA.

6 Ethnomusicology at the University is located within the Department of Music and is academically linked with the Department of Anthropology following the tradition of interdisciplinary collaboration which permeates the institution.

7 Noteworthy examples pertinent to this proposal include the Chicago Jazz Archive, the Wieboldt-Rosenwald Collection of German Folksongs, and the Language Archive.

8 The principal reason for this approach is that the finest collections are often held by private collectors. This is true for audio recordings just as it is for ink print publications. Prior to our purchases the private collections were often inaccessible to scholars or accessible only after payments of exorbitant fees. It would be inappropriate to remove the collections to Chicago given their cultural significance in the South Asian countries.

9 A public resource since its founding in 1999 in collaboration with the Center for Research Libraries, DSAL is located at are organized under the following headings: Reference Resources, Bibliographies and Union Lists, Images, Indexes, Maps, Books and Journals, Statistics. Audio and Video will soon be added to these. Uses of the DSAL Web site have routinely exceeded 2,200,000 per month over the past half year. Readers from virtually every country in the world have visited the site.

10 Please see the description in Appendix 2 along with a screen shot from a functioning prototype site at

11 The South Asia Union Catalogue is a cap-stone program gathering existing bibliographic records and combining them with new cataloguing created under current projects to create a definitive statement on publishing in the South Asian subcontinent. SAUC intends to become an historical bibliography comprehensively describing books and periodicals published in South Asia from 1556 through the present. In addition, it will become a union catalogue in which libraries throughout the world owning copies of those imprints will register their holdings. SAUC is in the early stages of creation with funding from the Ford Foundation, the U.S. Department of Education, and the National Endowment for the Humanities. The program will soon be expanded to encompass audio, cartographic, and video resources.

12 One thousand CDs are produced of each title in the series. Sales for each title are usually in the range of 50 to 100 per year. Prices are calculated to recover costs but not to make a profit for the BPA.

13 Print-runs for Chicago Studies in Ethnomusicology are initially about 1,000. Royalties from sales are divided evenly among the principal authors or editors. Almost all volumes are published in paperback and priced less than $30.00 for a book with accompanying CD.

14 The Safeguarding of the Audio Heritage: Ethics, Principles and Preservation Strategy (TC-03), December 2005 and Kevin Bradley, Standards, Recommended Practices and Strategies TC-04: Guidelines on the Production and Preservation of Digital Audio Objects (2nd ed.) 2009.

15 In Berlin, preparatory steps for cylinders and tapes will be covered by the ILKAR project, described elsewhere in this proposal.

16 The Digital Library Federation's Benchmark for Faithful Digital Reproductions of Monographs and Serials is available at

17 The URL for DSAL is

18 The Web site for SAUC is at

19 Copyright on the commercial gramophone records within scope for this project, all of which were published in colonial India prior to 1947, has expired and the recordings are in the public domain even though copyright may still subsist in the musical compositions. The basis for this understanding regarding recordings is that Section 4 of the Indian Copyright Act, 1914 states that audio recordings were protected by copyright for ten years following publication. The 1914 Act remained in force until it was repealed and superseded by the Indian Copyright Act, 1957, enacted in January 1958, and in Pakistan with The Copyright Ordinance, 1962, Ordinance No. XXXIV of 1962. This means that records published through 1947, ten years before enactment of the 1957 Act in India and the 1962 Act in Pakistan, are in the public domain. This understanding is also consistent with common understandings of the impact the 1996 Uruguay Round Agreements Act of the General Agreement on Tariffs and Trade has had on intellectual property protection in the U.S.

20 Anthony Seeger, “Rights Management: Intellectual Property and Audiovisual Archives and Collections,” in Folk Heritage Collections in Crisis, CLIR Reports (Washington, D.C.: Council on Library and Information Resources, 2001), (accessed September 12, 2009).

21 ibid.

22 International Council of Museums Code of Ethics for Museums, 2006, sections 6 and 7 respectively, (accessed September 20, 2009).

23 Please see for a demonstration Web site and a page image from that site in Appendix 2 under the heading “4) Screen shot of Digital South Asia Library Web page.”

24 This 2009 conference supported by the Ford Foundation and the American Institute of Indian Studies began to forge a new set of understandings and best practices for dealing with cultural heritage.

25 The Programme's Web site is at

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