District disaster management


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Deputy commissioner/chairman shall:

  1. Summon a meeting of the district Crisis Management Committee if required & Assistant commissioner (Gen) shall ensure attendance of all members by informing them well in advance.

  2. Implement the concerned contingency plan.

  3. Coordinate the activities of various agencies/ organization.

  4. If necessary invoke, help from the local Army Unit, the state Government and even from the Central Government (Format for requisitioning the help from the Army is enclosed as Annexure-“A”)

Senior Superintendent of Police amritsar/ajnala/baba bakala, vice chairman/vice chair person shall:

  1. Arrange to give initial information to the DM and SDMs though Police Control rooms.

  2. Maintain Law and Order after such an incident. He will take all steps to ensure safety of life and property of every citizen in consultation with the district Magistrate. He will also take steps to cordon off the hospital area from the mob.

  3. Establish nakas after the incident to apprehend the culprits.

  4. Assist the rescue teams in shifting the injured to the hospital.

  5. Conduct traffic control operation at the site of the emergency.

  6. Control entry to the emergency area by establishing various naka points.

  7. Protect the vital installation and the religious institutions during sensitive situations

  8. Provide assistance in arranging for evacuation and shelter points for the evacuees.

  9. Provide the wireless communication facility where ever required urgently by the DM.
  10. Take effective steps to make necessary security arrangements to guard the evacuated residential areas round the clock and protect property and belongings left behind by the evacuees even in war situations. Carry out other function as laid down in the Internal security scheme.

  11. Provide flood lights where ever possible.


  1. Mobilize and coordinate the emergency medical and Health Service consisting of:

    1. Emergency treatment in the Hospital and ambulance service to the injured and needy.

    2. Casualty service including managing of first Aid posts in the affected areas.

    3. Transporting the seriously injured persons to the bigger & specialized hospitals with adequate facilities equipment 7 specialist doctors.

    4. Health and OPD service in the community shelters in case of evacuation.

    5. Setting up mobile medical teams to visit the affected areas to provide health services, especially to the handicapped, children, old age persons and women.

    6. Ensure adequate supply of medical drugs and services.

  1. Ensure postmortem of the dead bodies getting conducted expeditiously.

  2. Provide chlorine tablets or other water purifier medicines required.

  3. Provide inoculation/vaccination against various epidemic diseases especially to the children & women.

    1. To keep a check on the quality hygiene of food being served in the relief centers and the area around it.

    2. To provide veterinary services in the affected areas centers in consultation with DDAH.

  4. Co-opt & coordinate the activities of various voluntary organizations such as Red Cross and others.


  1. Ensure sufficient supply of clean and potable drinking water during the crisis at the site and at the evacuation and relief centers.

  2. Ensure availability of sufficient number of water tankers for supply of the drinking water.
  3. Supply sufficient number of pipes for barricading wherever required by the Deputy Commissioner.

  4. Establish temporary latrines/urinals/evacuation centers.


  1. Extend necessary help in construction of road diversions and other civil works during crisis situations.

  2. Help in arranging the mechanical equipment whenever required.

  3. Carry out rescue operation during a building collapse.


  1. Ensure uninterrupted electricity supply to all important installations specially the relief centers, district administration officials and hospitals.

  2. Isolate the affected/damaged area in case of fire floods and earthquake etc.

  3. Ensure restoration of electricity supply to the affected areas as soon as possible.

  4. Make provision of flood lights, search lights, emergency lights, etc. during the right operations. He shall also ensure availability of electric generators if necessary.


  1. Assist the District Magistrate in discharging his functions as required by him, from time to time.

  2. He is also the Officer In Charge, Police Control Room for handling Law and Order situations.


  1. For fire fighting operations.

  2. Rescue operations during natural calamities like floods.

  3. To provide Assistance for setting up relief & evacuation centers.

  4. For other kinds of medical assistance required for shifting injured to the hospitals etc.

  5. To provide assistance to police forces for maintaining proper security and law and order duties.


  1. Provide transport mechanism for evacuation in the form of private buses, trucks, tempos, taxies etc.

  2. Requisition the Government vehicles for evacuation and relief operations (Format for the requisition the transport devices is appended as annexure-“B”).

  3. Make arrangements for trucks/tempos for transportation of flood stocks, essential commodities/persons/live stocks etc.

  4. Arrange private buses for transportation of persons etc, and taxis for transportation of injured.


  1. Ensure availability of government buses for the relief operation.

  2. Ensure availability of sufficient number of drivers and conductors during roadways strikes and Bundh call given by various organization.

  3. ensure parking of buses at safe places like police lines and police stations during emergencies/Bundh calls.\/strikes etc.


The responsibility to manage all sorts of disasters in the district rests with the District Disaster Management Committee” headed by

  • THE DEPUTY COMMISSIONER-CUM-DISTRICT MAGISTRATE:- Amritsar, who may depending upon the gravity of the situation, seek the help of the ‘State Crisis Management Committee” and the “National Crisis Management Committee”.



  • STATION HOUSE OFFICER AND TEHSILDAR with their subordinate staff will swing into action immediately after receipt of information regarding any disaster.
  • THE S.D.O/S.D.M will immediately take over as site emergency Director (SED) and D.P. as Additional Site Emergency Director (ASED)

  • They will be at their best to contain the situation with the available local resources. However, if they find that the situation is beyond their control and the district level response mobilization is required. They will seek the help of their superior or call the meeting of disaster /management Committee.

4.3.3 District Crisis Management Group
In District Amritsar a Crisis Management Group (CMG) has been functioning as core group to take emergency decisions in disaster situations. This group convenes emergency meetings only and when there is an emergency situation in the district. In

normal condition the District Crisis Management Group (CMG) is expected to meet biannually to assess the situation where as in case of disasters it has to meet frequently with the following functions:

1. To take stoke of the situation

2. Assist the Deputy Commissioner cum Incident Commander to take appropriate decision in managing the disaster

3. Deciding the way of immediate operation in disaster relief and rehabilitation works

4. Any other as per the need of the time.

This is a core group with confidential in nature. It is not mandatory to share eth decisions taken in the Crisis Management Group to share with others. The members of the CMG in District Amritsar are:


Original Member

Designation on

Phone No’s (O)



Deputy Commissioner



Additional District Magistrate



Member of Parliament form Amritsar District



Chairman of the District Development Committee



Deputy Commissioner of Police



District Project Officer (DPO)-

Reporting Secretary



Deputy Commissioner

Incident Commander

Add. District Magistrate


  • Over all planning coordination and supervision of the Disaster Management initiatives including Disaster Risk Management Programme

  • To implementing District Disaster Risk Management Programme in consultation of DDMC at district level

  • To direct and coordinate district administration through various departments and line agencies for the disaster Management

  • To set up the District Emergency Operation Centre (EOC) and facilitate setting up of mobile coordination

  • To constitution of DMCs and DMTs at Sub-division, wards and Committee level.

  • To ensure preparedness among communities by generating awareness and building capacities.

  • To ensure community participation in all the stages of disaster operation in order to maintain community morale an confidence, maximize the use of local resource, reduce the cost of operation and promote a faster recovery.

  • To coordinate activities of voluntary organization and NGOs to ensure community participation.

  • To facilitate DMTs for preparing Community Disaster Management plans.

  • To procure/ hire/ purchase/ pre-contract material for the DRM

  • To coordinate with all fields of responses including transit camps, relief camps, feeding centers and cattle camps in an emergency.

  • To facilitate updating of the IDRN and other DRM web site

  • To chair the DDMC meeting in a regular period of time.

  • To supervise and monitoring of disaster management and relief activities within the district.

  • To report to the Divisional Commissioner officer as per notification.

  • To implement district level mock drills at least biannually.

  • Any either as per the need and direction of the Divisional Commissioner or the higher authority.

  • To convene DDMC meeting in regular period of times and circulate minutes of the meeting among the members.

  • To coordinate with the Chairman of DDMC and assist to carry out any DRM activities in the District.

  • To officiate the DDMC meeting and other proceedings in the absence of DC/ Chairman of DDMC.

  • To prepare and send timely report of the DRM as well as the minutes of the to the Div Com office.

  • To facilitate coordination of all line departments in the Dt. For the disaster management.

  • Any other responsibility as the Incident Commander cum Chairman of DDMC allocated, as per the Disaster Management Act.


MCD Councilors


  • To ensure that the stakeholders and line departments are carrying out the roles and responsibilities properly

  • To lobby for disaster management in the policy formulation meetings

  • To oversee and endorse community based Disaster Management Plan

  • To assist the implementation of District Disaster Risk Management Plan

  • To assist in mass mobilization/ campaigns for community awareness.

  • To help the Deputy Commissioner during emergency and providing appropriate help especially in the area of warning dissemination, search and rescue, distributing relief material and damage assessment etc.

Sub Divisional Magistrates

ALL other members of DDMC

  • Responsible for disaster management in their sub-divisions.

  • To coordinate with Deputy Commissioner in all the activities of the DRM carrying out in their own sub division.

  • To facilitate and coordinate preparation of sub-division Disaster Management Plans.

  • To constitute and coordinate Sub-Division Disaster Management Committee

  • To facilitate preparation of Community/ School/ hospital disaster management plans in their own sub divisions.

  • To exercise Sub-Divisional mock drills at least biannually

  • To report to Deputy Commissioner periodically on progress in the DRM

  • To head the Onsite EOC and its team in rapid assessment and follow up action in time of Emergency.

  • Any other responsibility as the Incident Commander cum Chairman of DDMC allocates, as per the Disaster Management Act.

  • To assist the Deputy Commissioner in preparation of District Disaster Management Plan.

  • To prepare Disaster Management Plan for his/ her own Department (DMPD) and the subordinate units of the department like police stations, duty stations, vital installations, schools, hospitals etc.
  • To convey such (DMPDs) to the Emergency operation Centre (EOC Amritsar).

  • To provide desirable staff for disasters preparedness among communities by generating awareness and building capacities

  • To assist in preparation of Community Based Disaster Management plan (CBDM) and training to the DMTs for various operations of disasters.

  • To organize regular sensitization cum training on disaster management for their own departmental staff.

  • To constitute/update and train Quick Response Teams (QRTs) and Field Response Teams (FRTs) at their department level

  • To coordinate the Support Agencies of the Emergency Support Functions(ESFs) and organize periodic meetings

  • To organize Mock Drills in their own departments level and the subordinate units level biannually in coordination with the DC (Amritsar)

  • To assist the functioning of District emergency Operation Centre

  • To coordinate with the Dy. Commissioner during emergency and providing appropriate help

  • To report to the Chairman of DDMC periodically on progress on disaster preparedness in their department

  • To provide all possible human resource/equipment resources/communication resources available in the department to the Incident Commander in a disaster situation

  • To provide all possible human resource/equipment resources to the deputy commissioner for organizing training programmes on disaster management.

  • To promote the disaster resistant technologies and seismic engineering in construction pertaining to the department.

  • To negotiate/implement retrofitting methods for the existing vital/lifeline installations under the department

  • Any other responsibility as the Incident Commander cum Chairman of DDMC allocates, as per the Disaster Management Act.

District Information Officer



  • To assist the Dy. Commissioner in preparation of District Disaster Management Plan (DDMP)

  • To update the India Disaster Resource Network (www.idrn.gov.nic.in) web site and other such web portals launched by the government and the district.

  • To prepare Disaster Management Plan for his/her own Department (DMPD) and convey the same to the Emergency operation Centre (EOC Amritsar).

  • To constitute/update and train Quick Response Teams (QRTs) and Field Response Teams (FRTs) at their department level

  • To coordinate the Support Agencies of the Emergency Support Functions(ESFs) and organize periodic meetings

  • To organize Mock Drills in their own departments level and the subordinate units level biannually in coordination with the DC (Amritsar).

  • To assist the functioning of District emergency Operation Centre

  • To provide all possible human resource/equipment resources/communication resources available in the department to the Incident Commander in a disaster situation and for training

  • Any other responsibility as the Incident Commander cum Chairman of DDMC allocates, as per the Disaster Management Act.

District Project Officer

Ex-Officio Member

  • To assist the Convener of the DDMC in organizing the its meeting/reporting and circulating minutes of the meeting

  • To assist the DDMC Chairman in exercising the day to day affairs of the Emergency Operation Centre

  • To assist the Chairman in implementing the DRM programme in the district.

  • To assist the Convener of the DDMC in preparing periodic reports of DRM programme in the District and any other documents/reports pertaining to disaster management.

  • To negotiate with UNDP/NGOs/INGOs/and other bilateral agencies in implementation of the DRM Programme.

  • Any other responsibility as the Incident Commander cum Chairman of DDMC allocates, as per the Disaster Management Act.

4.3.4 District Working Groups
District Disaster Management Committee is a multi-disciplinary committee for disaster management activities in the district. It is broad in nature. The major functions of this committee are related to preparedness, mitigation and planning of disaster management. In order to simplify the functions of the DDMC, three working groups are constituted in Amritsar with certain focused functions. These are:-

    1. Working group for preparedness and mitigation

    2. Working group for relief and rehabilitation

    3. Working group for district plan review and updation

Working Group for Preparedness and Mitigation will be responsible for all disaster management preparedness and mitigation activities in the district. They may direct and review the preparedness measures in the district. Also they assist the DDMC in coordinating preparedness activities in line departments and organizations. The major preparedness measures are:

  • Overlooking and monitoring awareness programmes of the public and government departments

  • Organizing/ overlooking training and capacity building programmes for the task forces, various committees and staff of line departments

  • Facilitate preparation of disaster management in schools/hospitals/Territory of Resident Welfare Associations and institutions.

  • Initate and monitor mock drills in various levels.

  • Lobbyimg for policy formulation for disaster management

It is mandatory for all institutions in District Amritsar- viz. schools, colleges, hospitals, cinema halls, any other big institution where more than 50 people gather ata a time or different times in a day- to prepare their own disaster management plans based on the guidelines issued time to time by the district administration and to share a copy of the same with this working group. Also they may execute the modifications provided by this group and intimate changes they made in the plan document.

Working Group for Relief and Rehabilitation is to assist the Incident Commander particularly in a disaster situation. They will be responsible for all relief and rehabilitation related activities in the district, in case of a disaster. It is their responsibility to prepare code of rehabilitation and updating it early in advance of a disaster. Other functions of the group are:
• Preparation and updation of necessary formats and Performa for disaster assessment, monitoring, relief distribution and situation reports

• Identifying storage spaces and go downs for collecting relief materials.

• Engaging in to pre-contract well in advance

• Fair and transparent distribution of relief materials

• Prepare strategy for rehabilitation

This working group under the direction of the Incident Commander Amritsar has full power to occupy/take over any vital installations - viz. schools, collages, hospitals, Cinema Halls, underground godowns, or any other big institution where they feel that sufficient storage facility is there – for storage of relief materials or any other thing during or immediately after a disaster.

Working Group for District Plan Review and Updation is exclusively for the disaster management plan updation. They have to review the existing district plan biannually and suggest amendments in it. Each revised version of the District plan shall be circulated to each member of the DDMC and ESF timely. Similarly they will look after plan documents of all line Departments/Organizations and suggest modifications as well as monitor progress of Community/school/Hospital disaster management plan preparation.

It is mandatory for all institutions in District Amritsar - viz. schools, collages, hospitals, cinema halls, any other big institution where more than 50 people gather at a time or different times in a day - to prepare their own disaster management plans based on the guidelines issued time to time by the district administration and to share a copy of the same with this working group. Also they may execute the modifications provided by this group and intimate changes they made in the plan document.

4.3.5 Block Disaster Management Committee (BDMC)
BDMC includes panchayati raj institutions, municipalities, a district board, cantonment board, town planning authority or Zila Parishad or any other body or authority, by whatever name called, for the time being invested by law, for rendering essential services or, with the control and management of civic services, within a specified local area. BDMC will make block disaster preparedness and mitigation plan.
4.3.6 Village Disaster Management Committee (VDMC)
VDMC taking into consideration disaster at grass root level would act locally supposed to report and take assistance with Block DM Committee. Consequently Block DM Committee would acknowledge to District DM Committee. District DM Committee will facilitate to react accordingly below level committee and share the experiences and demand fund with State Disaster Management Committee. VDMC will make block disaster preparedness and mitigation plan.
4.3.7 Emergency Operation Centre

District Amritsar shall have an exclusive Emergency Operation Centre (EOC) at District Head Quarter other than the revenue control room. This shall be round the clock set up with sufficient manpower and most modern equipments. Considering the unique responsibility of the district Emergency Operation Centre, the equipments provided to it shall not be taken to any purpose other than disaster management. This centre is intended to coordinate all disaster related activities in the district starting from preparedness to rehabilitation and reconstruction.

There shall be permanent sitting place for each emergency Support Functions (ESFs) in the EOC and they shall be provided with sufficient telephone connections. Only the Nodal ESFs are to sit in the EOC and coordinate the disaster management activities in the district with their support agencies. There shall be dedicated telephone lines and other communication facilities.

Available Equipments For Strengthening Of Eoc In District Amritsar

Sr. No.

Name of the Official

No of Items





VHF sets



Fire Extinguisher (3kg)



Search Lights



Torch(Four cells)



Helmet with torch fitted imp.with battery and chargen



(2kg capacity)



Electric drills



Electric drill bit set ( complete sets of 19 bits)



Screw driver set (taparia set of 6



Aluminums collapsible ladder (30 feet)



Rope ladder (30 feet)


Life Jackets



Face shield / visor






Dust masks (3”)



Safety Gloves lens



Safety vest (florescent and waterproof)



Heavy duty work gloves



Sleeping bag



Blanket (wool mark)- 5*8 feet



Umbrella Raincoat



Water cooler with purifier



Room Heater



Fuel container-20 ltr capacity



First aid Box (complete with accessories



Oxygen cylinder



Folding stretcher


4.3.8 Role of Emergency Operation Centre in Normal Time
The Deputy Commissioner of District Amritsar is empowered to appoint an Administrative Officer as Officer-in-charge of EOC. He will be responsible for the effective functioning of the EOC. Responsibilities of the EOC in charge in normal time


1. Ensure that all equipments in the EOC are in working condition;

2. Collection data on routine basis from line departments for disaster management

3. Develop status reports of preparedness and mitigation activities in the district;

4. Ensure appropriate implementation of District Disaster Management Plan

5. Maintenance of data bank with regular updating

6. Activate the trigger mechanism on receipt of disaster warning/occurrence of disaster

4.3.9 Role of Emergency Operation Centre during Disaster
On the basis of the message received from the forecasting agencies, warning has to be issued for the general public and the departments, which play a vital role during emergencies. Issuing correct and timely warning would be one of the prime responsibilities of EOC. For effective dissemination of warning EOC should have a well- planned line of communication. The DC shall be the competent authority to disseminate a disaster warning. The warning on occurrence of a disaster will also be communicated to:

1. All Emergency Support Functions

2. Members of DDMC-Amritsar

3. Hospitals in the disaster area/CAT etc

4. Office of Divisional Commissioner

5. State Relief Commissioner

6. Emergency Operation Centre in the neighboring districts

7. National/State Emergency Operation Centre

8. People’s representatives from the district
Apart from this the District Emergency Operation Centre must arrange desks for the Emergency Support Function in its complex for better coordination and help. Simultaneously the onsite EOCs are to be set up with the help of the district EOC.

Constant communication between the State EOC, District EOC and Onsite EOC is mandatory for updates on the disaster, which happened.

4.4 Incident Command System In Amritsar
The Amritsar District Collector is the Incidental Commander to activate the command system and to control and coordinate the resources required at the site of disaster. The ICS is a model tool to command, coordinate and use of resources at the site of the incident. It is based on the management and direction tools that experts and managers are already aware to. It is very flexible, cost effective and efficient management system.

In Incident Command System under the Deputy Commissioner Amritsar, there shall be an operation section with a chief and associates, planning section with a leader and associates, logistic section with a leader and section chief and finance section with a leader and associates. All team leaders will be in the rank of ADM/Line Department Heads in the district who are senior level officer.

Tree Diagram 4.1 The Incident Command System

4.4.1 Major Functions of Incident Commander
The general functions of the Incident Commander are as follows:

• To create and integrate communication flow during emergency period

• To manage incident scene, and report through integrated and coordinated command plan

• To facilitate procedures and protocols according to ESF Departments within District as well as State and Central Government.

• To put the communication system in place to receive, record, acknowledge incoming and outgoing information of any form during the disaster

• To mange resources as per their availability such as– distribution of relief material with ESF agencies required during emergency etc

• Monitoring functional areas during and post disaster phase
Besides these general functions, the Incident Commander has to perform certain specific functions. They are:

1. Size up the situation

2. Determine if human life is at immediate risk

3. Establish immediate objectives

4. Determine if there are enough and right kind of resources on site and/or ordered

5. Develop immediate action plan

6. Establish an initial organization

7. Review and modify objectives and adjust the action plan as necessary

4.4.2 Major Functions of Operation Section Chief

  • Responsible for management of all operations directly applicable to primary mission

  • Activates and supervises organization elements in accordance with the Incident Action Plan and directs its execution

  • Determine need and request additional resources
  • Review suggested list of resources to be rebased and initiate recommendation for release of resources

  • Report Information about special activities, events or occurrences to Incident Commander

  • Maintain Unit / Activity details

4.4.3 Major Functions of Planning Section Chief

  • Collection, evaluation, dissemination and use of information about the development of incident and status of resources. Information is needed to

    • Understand the current situation

    • Supervise preparation of Immediate Action Plan (IAP)

  • Provide input to IC and Operation Chief in preparation of IAP

  • Reassign of service personnel already on site to other positions as appropriate

  • Determine need for any specialized resources in support of the incident

Establish information requirements and reporting schedules for Planning Section

4.4.4 Major Functions of Logistic Section Chief
The logistic section chief is responsible for providing facilities, services and
4.4.5 Major Functions of Finance Section Chief
The Finance section is basically of the administration and managing finance. The major roles of this section includes managing

1. Incident Command Post

2. Staging Areas

3. Base

4. Camps

The Finance /Administration Section Chief has to be given the incident facilities as

Staging Areas: i.e. temporary location where personnel and equipment are kept while waiting assignment

  • Shall be located within 5 min travel time to the area of incident.

  • To be set up to meet specific functional needs

  • Shall include temporary feeling and sanitation facilities

Advantage of using staging areas:
• Provide locations for immediately available resources to await assignment

• Provide for greater accountability by having available personnel and resources in one safe location

4.4.6 Onsite Emergency Operation Centers
Onsite Emergency Operation Centers (OEOC) are complimentary units to District Emergency Operation Center in the district (EOC), which will operate close to the disaster sites and will be linked directly with the District Emergency Operations Centre.
District Amritsar has designated three OEOCs, which are located in Ajnala Fire Station Complex, Baba Bakala SDM Office Complex and Baba Bakala Police Station Complex. These strategic locations will help to cover operations in a calamity in the district in maximum five minutes time.
The concerned SDM will be the Commander-in-chief at this level and would be responsible of coordinating its functions as per the direction of the Incident Commander with the help of the Incident Management Teams (IMT) with him/her. The OEOCs are physically activated only in time of a disaster. The concerned SDM of the OEOC unit would be responsible to execute activities at disaster site; however the tasks would be controlled and coordinated from EOC through nodal desk officers.
This is an additional feature in the new mechanism of disaster management. A concerted effort of various agencies is required to manage a disaster. Usually the agencies are able to perform the required function, but lack of proper coordination leaves them under-utilized. To avoid this type of problem, a new mechanism called Emergency Support Functions (ESFs) are formulated in Amritsar District.


Each ESF should be well prepared to set up its coordination desks in all three Onsite EOCs as well as in the District EOC at the time of disaster. With this intention, they have to designate a nodal officer and an alternate nodal officer with specific responsibility. Besides they have to constitute a Head Quarter Team as well as Quick Response Teams (QRTs) and minimum three Field Response Teams (FRTs) with at least five members each.

The name and address of the team members shall be updated time to time with a test contact number. It is the function of the Working Group - III for plan review and updation, to coordinate the disaster management teams. The supporting agencies will directly report to the nodal agency and the nodal agency will report to the Incident Commander regarding its functions.

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