District disaster management



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4.7 CONTROL ROOM

During any crisis, all activities of crisis management shall be conducted from the Central Control Room. From this centre, the necessary command shall be issued, action thereon shall be coordinated and the information shall flow down the line.

Two traditional Control Room for facing Law and Order problems are located in Police lines of Amritsar with telephone number and function round the clock. These are equipped with wireless/ R.T. Sets and telephone sets (Both P & T and Hot lines).


In case of emergency, if required by grave situations, Deputy Commissioner's Committee Room which is connected with the Court Room of the Deputy Commissioner and is rquipped with telephone no. 2226161 as well as Hot line and Intercom facilities, connecting all important Revenue and Development Officers of the District headquarters, will be converted into "Emergency Control Room".
Generally, this control room functions from 9.00 AM to 5.00 PM during working hours/ days, but if emergent situation arises, this will function round the clock and Executive Magistrate or an ADC nominated by the District Magistrate/ Chairman, District Disaster Management Committee shall be available here round the clock. Considering the local circumstances of the district. Round the clock running of this Control Room is not required throughout the year.


PHASE

ACTIVITIES



OTHER OFFICIALS TO BE INVOLVED

RESOURCES/ EQUIPMENTS TO BE PROCURRED FROM


Pre-Disaster





Preparedness Before the Disaster:

  • Reviewing and analyzing the calamity situation in the district over the next one-year through a meeting at the District level involving all the departments of the district as well as block and GP levels and the locally active NGOs/CBOs

  • Identifying disaster prone zones and strategies to stay prepared for the worst.

  • Ensure IEC through Emergency section/BDO’s /COs/NGO’s /AW centers /Street plays/ Workshops / Wallings.

  • Reviewing the DCR and making it functional as per SOP fixed by him (SOP to be prepared earlier)

  • Making the DCR well equipped and depute senior officers from time to time to review the receipt of information and dissemination.

  • Calling a meeting for NGO/CBO co-ordination. And discuss issues such as Capacity assessment of different NGOs/CBOs and ask them to adopt certain vulnerable areas to avoid overlapping and duplicity.

  • Preparing a checklist (containing the dos and don’ts) and pass that on to the NGOs/CBOs

  • Ensuring/installing communication system to the inaccessible villages.

  • Checking stock of the Public distribution system and arrangement of the temporary godwons.

  • Checking the Resources with other department such as Police, Fire, Civil Defense and of NSS/NCC/NYKS.

  • Keeping stock of road cleaning equipments and vehicles for relief operation.

  • Assigning specific duties to different officers/Sr. Officers at Headquarters.

  • Staying in constant touch with other line departments.

  • Ensuring proper functioning of warning systems & communication systems.
  • Ensuring Mock drill of the rescue and relief teams.


  • Preparing a map showing the location of temporary shelter camps and cyclone shelters with accessibility.

  • Identifying flood/cyclone Shelter/Temporary shelter in high elevated places and arrangement of tents etc

  • Identifying and mapping of Disaster (of all kinds) Prone areas

  • Ensuring formation of village level Disaster Management Committee through Block Development officers.


Dissemination of Warning:

  • Receiving Warning from reliable sources and crosschecking them for authenticity.

  • Disseminating warning to District level officials /Revenue field functionaries /PRIs & coordination with the Revenue control room

  • Keeping the Control Room active round the clock.

  • Distributing duties to the District level officials, Sub-collectors, Tahasildars and BDOs.

  • Arranging vehicles and public address systems for information dissemination.

  • Establishing coordination with the NGOs/CBOs and the village communities and assigning them duties.

  • Issuing warning to fisherman through Tahasildars/Dist. Fisheries officer/Asst. Director fisheries, well in advance

  • Asking the people in the vulnerable areas to move to the shelters and to move their domesticated animals to safer places and to cooperate with the volunteers and other officials engaged in similar activities

All District level officials.
ADC, EAC, SDO, CO
DRRO/FO (DRM)
DRRO/FO (DRM)
All BDOs
DIPRO (District Information and Public Relation Officer.)
BDOs, CDPOs

DRRO/FO

DRRO/DFCSO
Police,

Fire, Civil Defense.

DRRO/FO (DRM)

All District level officials.

All EACs.

All COs.


All BDOs

DIPRO.


Dist. Fisheries Officer.

Leading NGOs.

Police.


Principal Commissioner, Directorate of RR&DM, Itanagar
POLICE/FIRE
R&B/NH
DIPR, Directorate of RR&DM, Itanagar
RR&DM Deptt
Civil Defense.
Commandant/coordinator of NCC/NSS/NYKS/Home Deptt
Directorate of RR&DM, Itanagar

Directorate of RR&DM, Itanagar


VHF from the Police/Dept of RR&DM.

HAM RADIO from Dept of RR&DM. Mike-set

/Batteries/Generators available in the district office of DIPRO/ from the Private parties on requisition




During Disaster





Search, Rescue and Evacuation:


  • To co-ordinate with Civil defense, NGOs/CBOs. /Police for support.

  • Arrangement & Deployment of boats/vehicles etc. for evacuation

  • Evacuating people from marooned areas and administer emergent relief.

  • Organizing trained task force members and deputing to be marooned & Cut-off areas for evacuation.

  • Deployment of police for maintaining discipline and peace keeping during evacuation

  • Mobilizing people to move to flood/cyclone shelters.

  • Deployment of Power Boat/Country Boat (Govt./Private) for evacuation wherever necessary.

  • Deployment of Police/Fire Brigade for search and rescue.

  • Co-ordination with the NCC/NSS/Civil Defense/Rajya Sainik Board etc. for rescue operation

  • Ensuring proper utilization of the rescue materials.

  • Providing Rescue kits at the affected areas

Distribution of Relief Materials:



  • Keeping a record of the affected area and people so as to account for the relief materials needed.

  • Procurement and transportation of relief materials to affected areas

  • Arrangement of free kitchen in the shelter camps & affected areas and assigning the responsibilities to officials for proper distribution

  • Coordinating with the NGOs/CBOs

  • Encouraging other voluntary organizations from outside for rescue and relief operation.

  • Distribution of basic medicines and disinfectants to prevent epidemic

  • Ensuring Health care activities by the CDMO in the shelter camps & through mobile Units/Temporary Health in regular intervals

  • Ensuring Cattle health activities by the

  • DMO through Mobile units/Temporary Health camps in the affected areas

  • Ensuring that there is enough storage of food and pure water in the shelters.

  • Monitoring all the activities in the affected areas.

Police

Fire Brigade.

Leading NGO.

COs.


BDOs.

Programme Co-coordinators of

NSS/NCC/Defense units.

DC,


DRRO, FO

SP

DMO,



DVO,

COs


BDOs

Medical Officers

Paramilitary Forces

Police.


PHED/IFCD.

/MVI/other line departments

Leading NGO


1.Power Boats /Country Boats/vehicle/rope/rescue kits and trained resource personnel from Dept of RR& DM/Civil Defense/ Hired from the private parties according to the requirement

FCI, Private stockiest, SRC, Director Health services, Director Animal Husbandry, PSUs/UNICEF/ UNDP/Other NGOs/INGOs



Post-Disaster




Short-term Measures:


  • Formation of special task force with required equipments.

  • Assigning responsibilities for specific areas.

  • Emergency cleaning of debris to enable reconnaissance.

  • Clearing fallen trees and branches from the roads to facilitate local relief work.

  • Forming a work team carrying emergency tool kits.

  • Deployment of towing vehicles, earth moving equipments, cranes,

  • Construction of temporary roads.

  • Keeping National & other Highways clear from disaster effects

  • Assessment of damage.

  • Temporary supply of food, drinking water and medicines to the shelters and affected areas

  • Arrangement for safe shelter for animals.

  • Providing the lighting facilities for shelter places.

  • Deployment of home guards and constables to maintain law and order

  • Providing temporary arrangements for income generation for the affected people

  • Drought resistance short duration paddy seeds to be made available to farmers.

  • Encouraging NGOs/INGOs from outside to carry out restoration and reconstruction works

  • Ensuring crop insurance

  • Supervising all the activities

Long Term Measures
  • Immediate restoration of Road communication,. Irrigation system, Educational institutions, Govt. Institutions, Electrical installation, Drinking water supply, Construction of IAY houses for the BPL families and massive costal area plantation to maintain ecological balance.





  • Meeting with district level officials /Officials at Head quarter and chalk out emergency plan with vulnerable areas and resource list

  • Co-ordination meeting of NGOs /PRIs. &Assignment of duties.

All the district level officials /officers at district Headquarters/BDOs./DUDA/POLICE/PARAMILITARY FORCES and other line departments

DDMC & Action groups


Cranes, Road cleaning equipments,

Water tankers, funds, vehicles, Gen sets, Earth moving equipments, seeds, fertilizers, pump sets,


/Military cantonment /

PHD, IFCD, District Horticulture and Agriculture Office

Funds from all possible Sources





  • Pre-positioning of staff in the likely cut off areas

  • Arrange food and other basic requirement for emergency response.

  • Collect information from different areas and to act accordingly.

  • Co-ordination meeting with officials at Headquarters by 12 hours intervals and 24 hours intervals with the field officials.

  • Regular collection of situation report of the risk and vulnerable areas from the officers assign for the purpose.

  • Provision for administering emergent relief and the other basic needs

  • Contact with SRC for supply of Temporary shelter materials.

  • Keeping in touch with CSO for supply of food articles procuring from FCI/Whole sellers.

  • Deputation of Volunteers to different probable affected areas.

  • Helping the evacuees for returning to their houses.

  • Immediate arrangement of free kitchen in the cut-off and inaccessible areas

  • Relief distribution.

  • Monitoring of Relief distribution.


  • Provision of drinking water

  • Provision of Medical facilities.

  • Repair/Restoration of Roads.

  • Transportation of Relief and Human Resources

All District level officials/NGOs/CBOs/ SDOs/ COs/ EACs/ Officials of the District office/RR&DM



Materials for temporary shelter procured from DFO/SRC/OSDMA/UNDP/NGO/PSUs etc.

Vehicles /Private agencies.

Medical requirements from DMO

Cattle feed from DVO Volunteers




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