BAckground 1.0 About Space and Place Space and Place is a Northern Ireland-wide programme, which aims to encourage communities to make better use of space. The outcome of the programme is:
more people and communities are connected by making use of underused or difficult spaces.
There is £15 million available for this capital programme.
1.1 Why Space & Place?
Evidence from BIG Lottery’s Big thinking consultation throughout 2009/2010 highlighted demand for the Big Lottery Fund to support the integration of communities, across both political and social class divides, in Northern Ireland. There was demand for providing new spaces and places and using existing ones better, particularly those that are currently underused or difficult for a variety of reasons. The consultation supported the idea of providing spaces to play, to meet others, build relationships and enhance participation.
We were encouraged to develop a programme that would allow communities to use external and internal spaces, and improve the use of existing space and facilities that connect and link a community to its local environment. The consultation showed strong support for this programme. Space and Place will provide an opportunity for local communities to come together to identify a shared vision for their area and work together to deliver it. By prioritising use of space it will help build capacity within communities, address isolation and support transition for both individuals and communities. Providing safe, accessible spaces will support people through specific stages of life, for example:
the move from childhood to teenage years could be supported by the availability of space to play, take part in sport and space to be with friends
for older people retirement could be made easier by having space to engage in physical activities and to meet others
and will also lead to
a better use of the environment on a wider level, for example, through creating community gardens
the development of projects which could improve mental health by providing opportunities for people to take part in physical activities and to meet others.
1.2 Vision To make awards to organisations which enable them to access and make better use of internal and external spaces and places.
To achieve the programme outcome the grant scheme should support projects which:
create or increase access to new high quality local spaces with a range of activities for local community use: for example, by creating new dedicated space for physical activities; by providing new environmental resources to promote interest in nature conservation space; reducing isolation; enabling environmental improvements and improved access to green spaces in a wide range of urban and rural areas
reclaim and re-use derelict and neglected land to create more attractive and useable green spaces; engaging communities in innovative approaches in their use of, and in the long term care and maintenance of, these places. For example, by reviving, extending and upgrading a park by renewing paths, creating new walking routes and cycle paths alongside a once overgrown river, adding interactive technology to renew interest in the rich heritage and history of an area
promote an integrated approach to sustainable development through commitment to social, economic and environmental outcomes. For example, promoting healthy eating and food growing, sustainable land management and creating learning opportunities for people of all ages through practical involvement
enable community involvement and skills development resulting in projects that are initiated, designed, managed, and run by the local community. This community involvement will ensure commitment to future maintenance of improved spaces, by establishing management structures that suit the local community and where appropriate include any working arrangements with local authorities
improve community cohesion and build new relationships within and between communities so that residents can appreciate, gain respect for and support the needs of others. For example, people in differing age groups understand the needs of others (younger and older) and neighbours support each other. Improved community cohesion could reduce tensions at interfaces between communities. For example, by creating opportunities to engage between communities and demonstrate that dialogue is an effective way of bringing about change
developing strategies and approaches to enable change for communities that will inform debate and influence policy and practice. For example, developing partnerships and collaboration to ensure commitment from every level to implement specific initiatives.
Enable communities and individuals to develop healthier lifestyles by taking part in physical activities due to increased accessibility to affordable recreational spaces.
Tackles structural and societal social exclusion addressing power imbalances at a local level
The Space and Place programme will meet community demand by funding projects of varying sizes.
Medium Grants of £50,000 (minimum) up to £100,000 (approx 76 awards to be made)
Large Grants of £100,001 up to £350,000 (approx 20 awards to be made)
Flagship Grants of £350,001 up to £1 million (approx 4 awards to be made)
It is noted that the number of grant awards depends on the number of projects requesting 100% funding. If the majority of grant recipients require funding at this level the programme will be unable to award this number of grants. Organisations have been clearly advised of this at the information sessions.
1.3 Space and Place Consortium The Space and Place Consortium, headed by the Community Foundation for Northern Ireland, will deliver the Space and Place programme in Northern Ireland.
The Space and Place Consortium is a partnership that will operate at two levels – the Steering Group, who take responsibility for the Programme Management and the Grant Sub Committee, with the Community Foundation for Northern Ireland (as lead partner) taking responsibility for the day-to-day operational management of the programme.
The Core membership of the consortium, in addition to the Community Foundation for Northern Ireland, include –
Rural Community Network
Northern Ireland Environment Link
Public Health Agency
Northern Ireland Housing Executive
In addition to the above there is a broader Consortium (policy reference group) made up of organisations with an interest in providing an added value dimension to various stages of the process. This includes:
Conservation Volunteers (NI)
Children in Northern Ireland
Federation of City Farms & Community Gardens
Disability Action (NI)
Forum for Alternative Belfast
Ulster Wildlife Trust
1.4 Beneficiaries The main beneficiaries of this scheme are expected to be –
Individuals and their families, including those who need support through specific stages of life and/or age related needs.
Communities, particularly those who are deprived, have insufficient resources and/or facilities which are underused.
Environment, including neglected and derelict space in need of investment and habitats rich in heritage and biodiversity.
Organisations, including community organisations working for and on behalf of local neighbourhoods or single issue focused organisations.
Policy processes and frameworks.
Further information on the programme, including the scoring matrix, is available on our website: http://www.spaceandplaceni.com/about-space-place
THE SPACE AND PLACE PROGRAMME TERMS OF REFERENCE
ECONOMIC APPRAISALS- FLAGSHIP PROJECTS 2.0 Context 2.1 The Space & Place programme operates a two stage grant assessment process.
Applications are initially screened for eligibility and if successful are then subject to an onsite assessment meeting.
Following the site visit a report is compiled by Staff and presented to the Grants Sub Committee. This is referred to as Stage 1.
The Sub Committee then decides which projects they feel best meet the programme criteria and invite the applicant to make a full application to the programme- referred to as a Stage Two application. Progress to Stage Two of the assessment process is by invite only. A total of 6 projects have been invited to Stage Two under theFlagship Category.
2.2 Projects in the Flagship category range from £800k to over £1m. We have a budget of up to £4m set aside for up to a maximum of 4 projects in this category. The maximum amount of Space & Place funding available is £1m.
In support of the overall programme outcome as set by the Big Lottery Fund, the Space and Place Steering Group, through their representatives on the Grants Sub Committee, wish to award grant support to projects which can demonstrate;
How more people and communities will be connected by making use of underused, difficult or contested space; In addition, projects at this level are expected to meet the following four sub outcomes:
Building community capacity through the provision of accessible and inclusive local space and place
Achieving the transformation and better use of underused, contested and/or difficult spaces
Enhancing a healthier and more active lifestyle for people through the provision and use of local space and place
Improving partnership working between communities, groups, support organisations and statutory agencies for the purpose of connecting people and communities through the use of space
2.3 In addition, the Steering Group and Grants Sub Committee expect a ‘Flagship’ project to have some or all of the following:
Creative and innovative projects which connect people and communities
Fairly well developed- need, community consultation and engagement strongly evidenced- more than NINIS
Create or increase access to high quality local spaces with a range of activities for local community use: for example by…creating a space for people to come together to reduce isolation and enhance community connectivity. This could be a new dedicated space for physical activities; could provide new environmental resources to promote interest in nature conservation space; enable environmental improvements and improve access to green spaces
Engage communities in innovative approaches in their use of and in the long terms care and maintenance of the space: forexample…by reviving, extending and upgrading a park by renewing paths, creating new walking routes and cycle paths alongside a once overgrown river, adding interactive technology to renew interest in the rich heritage and history of an area
Promote an integrated approach to sustainable development through commitment to social, economic and environmental outcomes for example by…. promoting healthy eating and food growing, sustainable land management and creating learning opportunities for people of all ages through practical involvement
Enable community involvement and skills development resulting in projects that are initiated, designed, managed and run by the local community to…ensure commitment to future maintenance of improved spaces, by establishing management structures that suit the local community and where appropriate include any working arrangements with local authorities
Improve community cohesion and build new relationships within and between communities so that residents can appreciate and gain respect for and support the needs of others for example…people in differing age groups understand the needs of others (younger and older) and neighbours support each other.
Enable changes for communities that will inform debate and influence policy and practice particularly at a local level for example…developing partnerships and collaboration to ensure commitment from every level to implement specific initiatives
Sustainable and transformative projects
2.4 In helping the panel to reach decisions on the above and given the potential size of the awards in the Flagship category, it is necessary that a Green Book Economic Appraisal is carried out on each of the 6 projects invited to Stage Two of the process (see appendix one for details about the projects).
3.0 Requirements The External Assessor will be required to undertake an Economic Appraisal to the Treasury’s Green Book. The Economic Appraisal must be based on the 10 basic steps identified in “The Northern Ireland Practical Guide to the Green Book” (DFP, 2003) and on the requirements of “The Green Book – Appraisal and Evaluation in Central Government” (HM Treasury, 2003).
The key purpose of this exercise should be to recommend a preferred option that provides the best value for money in meeting the key needs identified. A full list of the appraisal elements required are provided in the Green Book Guidance. However broadly, the appraisal as a minimum will involve the following:
Considering each element of the proposed project and assess the need for each element of the project.
Assemble evidence of the need/demand for the project.
Prioritising the importance of each element of the project on the basis of evidence of need/demand.
Carry out a cost – benefit analysis of each element.
Considering the rank order of options on the basis of quantifiable costs: benefits, non-quantifiable cost: benefits, risk adjusted cost: and on the basis of these assessments, recommending a preferred option.
For the preferred option, assessing the following:
Technical feasibility of the priority
Financial viability and sustainability of the priority
Risk level of the preferred option and explaining how each risk could best be mitigated
Detailing, monitoring and post project evaluation
The Economic Appraisal will be quality assessed by the Community Foundation for Northern Ireland and thereafter by the Space & Place Grant Sub Committee. BIG Lottery will also request a copy of the Appraisal.
4.0 Contract Conditions – Economic Appraisals You will be required to:
Undertake an Economic Appraisal based on the requirements of H M Treasury Green Book (2003) and DFP’s “The Northern Ireland Practical Guide to the Green Book”.
Quickly assess the project proposal in terms of its viability, implementation and sustainability. All of the assumptions used in the appraisal must be detailed, including specifying the rationale for each assumption used.
Include a statement in the Appraisal which confirms that you have critically assessed the assumptions used, that they are robust, and based on this, that the priority is viable, implementable and sustainable.
Provide a statement to confirm if you consider that the preferred option is likely to deliver value for money.
Should the CFNI/Grant Sub Committee raise any points or queries on the appraisal, responses must be provided on separate correspondence as well as in an amended appraisal document. If after completion of the ‘needs’ section of the appraisal, the need has not been identified/proven, the appraisal should not progress through the other Green Book stages. It is imperative that you work closely with staff in CFNI throughout the assessment process.
You must consult extensively with the applicant organisation and other relevant stakeholders at all stages of the process and outline verbally and in writing to CFNI, the findings of the Economic Appraisal. Consultants are required to sign a declaration stating that each of the Green Book Appraisal components has been addressed before submitting the final appraisal to CFNI.
Outline Programme of Work
The appointed consultants are requested to provide a work programme which gives:
A detailed assessment of how long the study will take. This should confirm that the assignment will be fully completed by Green Book standards. Draft one of the Economic Appraisals are to be completed by Wednesday 11th March 2015, draft two by Wednesday 18th March 2015 and the final report by Friday 20th March 2015. All reports should be sent to the Programme Co-Ordinator.
Includes a methodology which should clearly demonstrate an understanding of the requirements.
Gives a breakdown of the contract price including:
Time scale and consulting days involved
A breakdown of costs, including daily rates for consultants
A breakdown of the anticipated price for the needs element of the appraisal in the event that no need is identified to further proposed project
Expenses and terms of business including a breakdown of VAT
Include an overall ‘total cost’ including VAT and expenses
Indicates how the appointed consultant will review progress of the study. Also allow for written weekly updates/progress reports to the Programme Co-Ordinator and a final presentation to the Grant Sub Committee.
6.0 Summary of Key Milestones for Work under this Assessment Tender 6.1 Meeting with Space and Place staff week commencing Monday 5th January 2015
6.2 Commencement of Economic Appraisals week commencing Monday 19th January 2015
6.3 Draft Economic Appraisals sent to Programme Co-Ordinator by Wednesday 11th March 2015.
6.4 Second draft of Economic Appraisals submitted by Wednesday 18th March 2015.
6.5 Economic Appraisals fully completed by Friday 20th March 2015.
6.6 Verbally present a summary of the findings of the Economic Appraisals and answer queries that may be posed by the Grant Sub-committee at the Sub Committee meeting at the end of March 2015
7.0 Scoring of the Proposal
All applicants will be scored in line with the following criterion and as such responses must address this criterion:
Timeframe - including programme of work and ability to carry out a minimum of 3 Economic Appraisals. Preference will be given to those who can carry out more than 3 appraisals.
Cost breakdown including all aspects outlined in the Programme of work being mindful of (c) outlined above.
8.0 Making a Response You should respond to the invitation by supplying one electronic copy and 1 hard
copy of a written proposal (all copies to arrive by the closing date and time) that
should inter alia include the following components –
Capacity to complete a minimum of ‘3’ Economic Appraisals within the identified period as detailed above. If you can carry out more than 3 Appraisals in the timeframe, you should state the maximum number you can carry out. Preference will be given to those that can carry out more than 3 Appraisals. (35%)
The names and addresses of two clients for whom you have completed similar assignments (detailing the nature of the work undertaken for them).
8.0 Further Information Further information and questions will only be accepted via email and should be sent to Dawn Shackels, Programme Coordinator, Space and Place Programme: Email: firstname.lastname@example.org Questions and responses will be published on the Space and Place website http://www.spaceandplaceni.com/about-space-place
9.0 Closing Date The closing date for receipt of tenders (hard copy and emailed version) is
12noon on12 December 2014. Tenders received after the closing date will not
Tenders should be marked for the attention of the Space and Place Programme
Co-Ordinator – Economic Appraisals and ‘Private and Confidential.’
Appendix One Flagship Projects Ederney Community Development Trust Amount Requested: £1,000,000
This project is one park at 2 sites, Drumkeen, Ederney and Duke of Westminster site, Kesh in County Fermanagh and is a joint application, forwarded by Ederney Community Development Trust involving Kesh Development Association and Fermanagh District Council.
Originally these groups had put in two separate large applications to Space & Place but following advice from the Space & Place team, came back in together for a flagship project.
Their application outlines the development of a major recreational and environmental park across the two villages of, the predominantly Catholic, Ederney and, the predominantly Protestant, Kesh in order to create shared space through sport, education and recreation.
The Ederney site will feature an adventure trail, town pet farm, community allotments, festival square, and a community gym, whereas the Kesh site will have a mountain bike pump track, community green, running/walking track, MUGA (multi-use games area) and tennis courts. Both sites will have planting schemes, shelters, educational facilities and story boards linking both sites.
O4O Cookstown Ltd
Amount Requested: £1,000,000
For some time, O4O (Opportunities for Old People) have been operating out of a number of rented sites, and the movement between these sites naturally creates upheaval.
Space & Place funding would be used to create a bespoke centre for older people in the Cookstown and wider Tyrone area, allowing them to expand their current services and more effectively meet the needs of older people not only in Cookstown but in Stewartstown, Tobermore, Dungannon, Pomeroy, Coagh and the general mid-Ulster area.
The new centre will make use of a derelict site, facilitate service delivery, allow O4O to expand, significantly improve quality of life for some of the area’s most vulnerable older people and provide a permanent base thus removing uncertainty and freeing them up to concentrate on service delivery.
Derry City Council Amount Requested: £1,000,000
Derry City Council, working in partnership with Drumahoe Community Association, Waterside Neighbourhood Partnership, Drumahoe Primary School, Tullyally Community Partnership and the WELB have spent the last six years developing this outdoor flagship project.
The project is supported by the city’s Play Partnership and is aligned to the urban regeneration plan for the city – ‘One Plan’.
The partnership will deliver a high quality ‘community corridor’ between the now derelict Faughan Valley School and Drumahoe Primary School.
They wish to demolish part of the old school to make way for the new ‘community corridor, develop a state of the art children’s play environment, develop car parking facilities, develop a 7-a-side MUGA, install changing pavilions, plant trees and provide a meeting space for the local community.
Amount Requested: £840,000
Destined Ltd have applied to Space & Place to fund the establishment of a dedicated Learning Disability Centre providing services to people living in the urban and rural areas of Derry City and Strabane Council. It will be based in the Foyle Valley Railway Museum which is virtually dis-used and located on an interface which experiences high levels of anti-social activities.
The centre will be a focus for social inclusion and the integration of people with learning disabilities into mainstream society.
The centre will adopt a Healthy Living Centre model and have a number of key functions – education, learning, training and employment services joint activities and partnerships between mainstream and disabled learning sectors, office accommodation and room hire, community venue, parents and carers advice from this landmark building.
Taylors Avenue Community Regeneration Partnership
Amount Requested: £1,000,000
The Taylors Avenue Community Regeneration Partnership’s Space & Place project will be based in the grounds of Carrick Rangers Football Club and will include a new single story block comprising a community café, a multi-purpose function room and offices. In addition there will be a new two story block containing education suites, conference facilities, parent and child facilities and office space.
In relation to the outdoor space, the group plans to develop pathways to enhance connectivity with Carrickfergus town.
If funded, this project will transform a derelict and underused area into a thriving and vibrant space providing opportunities for the wider community to enjoy and make use of.
Belfast Lough Sailability
Amount Requested: £1,000,000
Through Space & Place, Belfast Lough Sailability (BLS) wish to develop a Maritime Resource Centre in Carrickfergus, believing Carrickfergus’ waterfront facilities are vastly underused by the local community due to a lack of access to equipment.
The complex, which will cater for both abled and disabled people, will help connect and integrate those with disability into the community whilst opening up new opportunities for those from communities and areas that would be classed as deprived or disadvantaged to access water sports activities (which are traditionally expensive) at free or little cost. They also plan to develop an environmental education facility linked to the wider maritime environment.
The project will require the purchase of the site and the development of a two storey building with reception/information foyer, aquatic touch tanks, changing rooms, showers, toilets, multipurpose room and equipment area on the ground floor. A large multipurpose room will be on 1st floor with a viewing platform to study wildlife, weather and shipping movement on Belfast lough on the rooftop.