General call for proposals awarded applications



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Annex XI. Individual conclusion sheets for all proposals received summing up the results of evaluation




EUROPEAN COMMISSION

DIRECTORATE-GENERAL HOME AFFAIRS


Directorate A : Internal Security


PREVENTION OF AND FIGHT AGAINST CRIME PROGRAMME

ACTION GRANTS 2011

GENERAL CALL FOR PROPOSALS

AWARDED APPLICATIONS

Please note that the project Summary was provided by the Applicant in the Application Form



SUMMARY DATA

Registration number of the Application:

HOME/2011/ISEC/AG/4000002465


Name of the applicant organisation:


FEDERAL POLICE

Project title:


Strengthening of PCCC Cooperation in the European Union

Member State where the applicant organisation is registered:



DE

Duration of the project (months):


36

Co beneficiaries of the grant:


Austrian Federal Police AT;

Polish Border Police PL;

Customs Criminal Office DE;

Bavarian State Police DE;

Brandenburg State Police DE;

State Office of Criminal Investigation of Saxonia DE; State Office of Criminal Investigation of Baden

Wuerttemberg DE;

Royal Netherlands Marechaussee NL;

Police of the Czech RepublikCZ;

Belgian Police BE;

Bulgarian Border Police BG


Associate partners/not co-beneficiaries of the grant:


CEPOL (UK)

EUROPOL (NL)



Characteristics of the Project :


Transnational

Summary (REF APPLICATION FORM: 2.1.9):

The objective of the 36 month project is to strengthen the PCCC activities and cooperation. In particular the wide ranging possible assignments of a PCCC should be identified; best practises for each should be described. The knowledge about the European and national legal acts and their possibilities to extend the law enforcement information exchange on operative level via PCCCs should be extended in all 38 PCCCs of the EU and their superior organizations. Participants of the project should be the PCCCs staff, national central authorities and decision makers. The cooperation between the 38 PCCCs and EUROPOL and

CEPOL should be further institutionalised by this project, hence as well guarantying the lasting impact of that projects training, teaching and cooperation strengthening activities and results.

Project activities:

- Develop a web based e-learning module for PCCC staff with CEPOL.

- Carry out a one day seminar together with CEPOL and high level university legal experts for national central authorities and PCCCs concerning EU legal acts on data exchange via PCCCs.

- Carry out a seminar together with EUROPOL regarding the possibilities to offer support for the PCCC cooperation via EUROPOL e-platform.

- Carry out seminars and trainings for PCCCs on the subjects: PCCC cooperation, legal bases for the Europe-wide exchange of data and information, PCCC Best Practices, team building, further training in English language for an uniform PCCC exchange of information (individual PCCC employees are to acquire appropriate knowledge of English to facilitate an exchange between PCCCs).

- Short term personnel exchange programmes (guest officer) at all levels between the PCCCs to enable an exchange of working experiences and best practices.

- Carry out regional PCCC conferences, to clear up questions with PCCC relevance to the cooperation or based on the respective stake - holder authorities and to exchange working experiences and best practices.

- Carry out a PCCC workshop to update the PCCC guidelines in order to provide the Council presidency and the EU Commission

with appropriate recommendations and considerations for taking further action and to initiate appropriate

negotiations at the EU level.

- Set up a forum of PCCC coordinators in order to discuss PCCC matters, to encourage a continual exchange and further training and to be available as a network to the Commission, the Council and Europol (the PCCC forum would not replace the annual conference carried out by the Presidency). For this a chairperson (coordinator of one PCCC) could be elected for three years at a time and a (virtual) secretariat should be set up consisting of three co-workers (police, border guard, and customs). The

PCCC forum would meet once a year to discuss subjects and exchange ideas. The informal exchange of members of the PCCC forum or co-workers from the PCCC's would be conducted via e-platform provided by Europol for this purpose. Moreover, all the PCCCs would present themselves in a uniform manner on a website provided by EUROPOL in the framework of the Europol e platform for PCCCs. The forum could set up temporary working groups as the need arises. Furthermore, it could initiate, coordinate or organise trainings, seminars or team-building measures. The secretariat co-workers could support the chair with

answering questions, preparing the annual meeting or the process of opinion making on individual circumstances in the PCCCs.

The members of the secretariat would carry out these tasks as simultaneous functions from their agencies. They would communicate via telephone and internet and meet every quarter or as the need arises. The PCCC forum should be evaluated after two years.

- Compilation of a standard form for all interested PCCCs so that in cases where the request cannot be made in good time by the central bodies responsible in each Schengen Contracting Party for international police co-operation as per Art. 39 (3) s. 2 Schengen Implementing Convention the appropriate requests for the respective requesting and requested police authorities can be forwarded and returned by way of administrative assistance (PCCC serve here as verification, navigation and translation offices). The form could be tested by some PCCCs in a pilot project. This way, the improved legal possibilities of the framework Council decision 2006/960/JI (Swedish initiative) can be accommodated, that does not exclude direct contact between the requesting and requested authorities in urgent cases.

- Development of a specimen case processing system of one PCCC that can be adopted by PCCCs. Optionally, a specimen interface for SIENA can be programmed in order to be able to forward secure data between the sending authorities of one state or rather to the latter’s central office, and/or from sending authorities of one state to sending authorities of another state inside one PCCC. Translation of the case processing system into the language of interested PCCCs.



Total eligible costs of the project (EUR)


requested € 702.740

Max. grant awarded (EUR)


requested € 632.240

Max. % of EU co-financing


requested 85,50%


CONCLUSION: RECOMMENDED FOR AWARD

TOTAL SCORE: 70 points

Final grant awarded: 615.335

REASONS:

1. Overall conclusion:

The project proposal addresses a topical issue of improvement of law enforcement cooperation especially as regards secure information exchange by involvement of Police and customs cooperation centres. The applicant has demonstrated clear vision of the objective and of the particular actions to reach the set results. The proposal is elaborated in high quality and appropriately reflects the intentions of the applicant. The EU perspective of the impact of the project is high.

The effect of the project can contribute to more intensive and more structured law enforcement cooperation especially though PCCCs. The project is intended to be as a continuation of the already existing initiatives and improvement of the already existing cooperation forms.

The objective of the proposal to extend and facilitate the operational information exchange and strengthen cross-border cooperation between law enforcement agencies is planned to be reached by various networking activities (meetings, seminars, e-platform, etc.) and development of a specimen case processing system of one PCCC. The proposal explains clearly the way of reaching the set objectives. The deliverables and outputs as described in the application form could be described in more detail. The Applicant has clear vision of reaching the results and has defined appropriate activities for this. Though the risk of wide participation of all PCCC's in the project can threaten the scope of the impact of the project. The defined risks are relevant and the mitigation actions are appropriate.

The proposed methodology, although clearly targeted at improvement of law enforcement cooperation by involving PCCCs, could be more based on internet based information and experience thus reducing travelling costs. The selected actions are relevant for the reaching of the defined results. The time frame is planned appropriately and the chosen partners are relevant for reaching the set results. The project team has sufficient professional experience and administrative capacity to implement the project. The monitoring and evaluation activities are duly reflected by the applicant in the application form.

2. What are the strengths of the proposal:

- Clear vision and planning of the activities.

- Capacity of the applicant and project partners.

- EU level necessity for improved cooperation of law enforcement agencies.


3. What are the weaknesses of the proposal:

- Large travelling expenses.

- Risk concerning the participation of all the interested parties.

4. Comments on the Budget:

The proposed activities are relevantly and in detailed way reflected in the budget. The costs are calculated in accordance with the Guide for applicants though the costs for travelling could be decreased and in some cases replaced by internet based communication, telephone and video conferences. The budget estimate does include detailed information about the staff.





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