General call for proposals awarded applications



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Please note that the project Summary was provided by the Applicant in the Application Form


SUMMARY DATA

Registration number of the Application:

HOME/2011/ISEC/AG/4000002484


Name of the applicant organisation:


CENTER FOR SECURITY STUDIES

Project title:


Advancing the CBRN forensic capability of the CSI Division of Hellenic Police

Member State where the applicant organisation is registered:


EL

Duration of the project (months):


24

Co beneficiaries of the grant:


Ministry of Citizen Protection, European and Development

Programmes Division EL



Associate partners/not co-beneficiaries of the grant:


N/A

Characteristics of the Project :


National

Summary (REF APPLICATION FORM: 2.1.9):

The present proposal addresses the development of an integrated solution that will aid the Hellenic Police Criminal Investigation Division to perform advanced forensic activities in CBRN environments. To this end the proposal foresees :

i. To improve forensic analysis in CBRN conditions

ii. Specifically train the personnel to develop advanced knowledge on CBRN specific issues and responsibilities.

iii. Produce a specific manual on evaluating training of personnel that could be transferred to EU MS.

iv. Enhance the operational capacity of HP/CID to detect a vast array of CBRN materials

ii. Build a national scenario database that will aid CBRN forensic analysis

iii. Perform training of the Hellenic Police Criminal Investigation Division personnel to fully exploit the advanced capabilities of the proposed solutions and

iv. Provide an EU added value to the project, through a series of specific activities including focused workshops and targeted visits to exchange know-how and expertise to related EU Laboratories

The completed outcome of the proposed action will contribute to the capacity building of the Hellenic Police Criminal Investigation Division through the enhancement of CBRN forensic analysis whilst at the same time reducing the uncertainties in the analysis.

The participating entities of this action are the MoCP's Center for Security Studies and the European Development and Programmes Division, and the Crime Investigation Division of Hellenic Police which by constitutional law is responsible for conducting forensic investigation in Greece.

The implementation of the proposal will be implemented through a following set of activities focused on the following phases:

Phase 1: Management (M1-M24)

• Contact with EU authorities

• Reporting

• Financial Auditing

Phase 2: Preparatory Activities (M1-M6)

• Operational requirements and infrastructure specifications

Phase 3: Acquisition of infrastructure (M6-M12)

Acquisition of infrastructure

• Installation

• Acceptance tests

Phase 4: Training Activities (M11-M18)

• Training activities

• Focused Workshops

Phase 5: Data exchange structure and infrastructure (M5-M21)

• Definition of data exchange protocols

• Developing / Enhancing existing databases

Phase 6: Standardization process and Legal issues (M12-M24)

• Standardization process

• Legal and data privacy issues

Phase 7: Dissemination (M6-M24)

• Web-site

• Targeted visits to EU Law enforcement agencies

• Brochures / CD with referenced material

• Publications on Best practice guidelines for CBRN forensics analysis


Total eligible costs of the project (EUR)


822.619

Max. grant awarded (EUR)


739.619

Max. % of EU co-financing


89,91%


CONCLUSION: RECOMMENDED FOR AWARD

TOTAL SCORE: 68,5 points

Final grant awarded: 367.544,31

REASONS:

1. Overall conclusion:

This is the second of several projects submitted by the Center for Security Studies (GR) in this Call. These projects address primarily the specific needs of the Hellenic Police Criminal Investigation Division. These needs concern especially the equipment to perform high quality criminal investigations under different conditions. The present project refers to the CBRN conditions. The overall aim is to expand the present analytic capabilities performed manually and acquire high quality, standardized and automatic forensic analysis capabilities. The specific objectives of this project are relevant and in line with priority 1 “Implementing the EU Action Plans on CBRN…” They also comply with the 2009 EU CBRN Action plan. Furthermore, In addition to the acquisition of technical infrastructure it plans to provide a standardized training approach to first responders: this is also in line with the objectives of the ISEC programme. The activities are designed to develop best practices that will be made available to related MS authorities. However, even if the project identifies the specific areas it wants to improve (such as biological agents, radioactive and nuclear agents and chemical agents), it should elaborate more on the specific actions it wants to enhance and the specific threats and risks it aims to counter. However the overall impact on Greek first responders, Forensic Police and national CBRN LEAs is likely to be high. Its impact on EU LEA is also projected but needs to be better addressed as it is a bit broad and undefined. The biggest problem is the operational capacity of the partnership: as it is engaged in several projects and lacks enough human resources, the question is to know whether it be able to carry all the activities in a sound and timely manner and in conjunction with the other projects. There is no sufficient evidence for this. And the budget confirms the staff shortage as it mentions the same people allocated in all the projects submitted by the applicant. The project management suffers also from such shortage. Even if the project managers are qualified and experimented, the number of workdays allocated is too low (48 days) for conducting the activities in a proper manner. There is also some subcontracting to external institutions (whose identity is not provided) of activities like dissemination and certification which are not justified and demonstrated. It is also very difficult to assess whether the high equipment costs present a value for money. Even if their relevance for capability building seems justified, their high prices are not fully demonstrated as the project fails to provide with comparison references and attach the pricing offers from different suppliers. We would recommend a revision of all the subcontracting activities and enhance the project management tasks. In sum, this project is qualified to be funded on the basis of the relevance of its objectives and methodology.

2. What are the strengths of the proposal:

- Its awareness of the Greek Police CBRN needs

- Its knowledge of the topic

- The robustness of its prototype building approach

- The relevance of the trainings to first responders

- The attention paid to data protection questions

- The appropriateness of its methodology for infrastructure acquisition

- Its aim of increasing the level of Greek CBRN field to that of the EU LEAs’.


3. What are the weaknesses of the proposal:

- Human resources/staff shortage

- Questions about the operational capabilities of the partnership

- The high amount of the budget and the lack of comparison prices for assessing the value for money of the equipment costs

4. Comments on the Budget:

The total amount requested from the Commission is 739.619, 00 Eur. The greatest portion (around 92%) of this amount is dedicated to equipment costs. Staff costs are kept at minimum.

Equipment costs concern infrared spectrometer and scanning electron microscopy equipped with X-rays etc. whose relevance for the topic seems justified. However the prices are high and it is difficult to assess their relative value and assess if they present best value for money as there is no comparison of prices provided by different suppliers and no information from the market. Also presumably the equipment will be used after the end of the project as it is designed to enhance the capacities of the HP Criminal Investigations Division.

Staff costs are the same as in the Project no 2483 submitted by the same applicant. They are kept at minimum as the majority of staff is working either overtime (project managers of KEMEA and EDPD) or as part of normal tasks (lab organization, training, certification). Those specifically employed are all allocated the same amount for daily rates (200E) and it is just their number of workdays which differ from each other. However, it is noticeable that the highest salary goes to the staff in charge of dissemination (32.000 Euro for 160 days) which doesn’t seem so justified when the project managers working days are less than the dissemination staff’s (only 48 days for project managers and 160 days for dissemination). This is problematic.

Travels are also the same as in Application 2483. They cover 4 coordination meetings (flight + DSA) but the destinations are not defined. There are also “information collection travels” whose meaning and tasks are unclear and destinations not defined as well. Equipment costs are the highest costs of the project as they cover the infrared Spectrometer at 240.000 Euro (without VAT, depreciation for 18 months), Scanning electron microscopy equipped with X-Ray micro analysis at 300.000 Euro, and Photographic analysis printing machinery for 46.000 Eur. This equipment seems necessary for the enhancement of the capabilities of the HP, but the budget doesn’t leave room for assessing their value for money as there is also no comparison of prices from different suppliers to see who offers the best price. There is no attached offer or quote per listed equipment. Moreover 50.000 Euro are dedicated to subcontracting for procedure certification, but the budget doesn’t identify the certification institute and provide the applied prices. It also assigns a certification tasks to EDPD staff without clarifying the differences between these two certification activities. Publication and dissemination costs Comprise brochure, CD, project booklet production and translation. The translation costs are kept at maximum (45 Euro) but the language is not defined.




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