Indianola Decategorization Cluster Projects-Plan Des Moines Service Area 5 fy 14 Madison, Marion and Warren Counties- joe Burke dcat coordinator/Contract Monitor Sent: August 2013

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Indianola Decategorization Cluster Projects-Plan

Des Moines Service Area 5

FY 14

Madison, Marion and Warren Counties-

Joe Burke DCAT Coordinator/Contract Monitor

Sent: August 2013

  1. Overview

Decategorization was created through legislation enacted by the Iowa General Assembly in 1987.  The legislation authorized for the participation of two counties initially.  Polk County and Scott County were selected to be the pilot projects and both started in 1988.

The goals of the 1987 legislation were to:

  • enhance the array of services available to clients to better meet their needs

  • overcome some of the problems and barriers to serving clients which traditional categorical funding streams presented

  • accomplish major system changes without spending more than would have been spent in the former categorical system

The Decategorization initiative was developed in response to:

  • The growing number of children going into foster care

  • The need to increase emphasis on early intervention and prevention services

  • Community values which support the reality that most families, even dysfunctional ones, do a better job of raising children than the government

  • The recognition that local jurisdictions are much more in touch with the needs of their children and families and have the capability to respond quicker and more appropriately than the state bureaucracy

Decategorization was designed to be a process that combines the individual state appropriations for child welfare services into a single fund to encourage the development of services that better meet the needs of youth and families by allowing the local county flexibility in how these funds are used.  Participation by the Department of Human Services, Juvenile Court Services and the County are required terms of the legislation.

Decategorization is an effort to significantly change the child welfare system to one that is needs based, family focused, easily accessible, more intensive, less restrictive and cost effective.
Decategorization projects are organized by county or clusters of counties.  There are approximately 39 decategorization projects across the state of Iowa.
The Des Moines Service Area DCAT Coordinators:

    • Polk County-Teresa Burke-515-752-2729

    • Madison, Marion & Warren Counties – Joe Burke, 515.314-3603 - cell

    • Boone & Dallas Counties – Jennifer Felt 515-993-5817

    • Adair, Adams & Union Counties (Creston DCAT Cluster) – Jocelyn Blazek, 641-782-1745

    • Ringgold, Decatur, Wayne, Lucas & Clarke Counties (Leon DCAT Cluster) – Jocelyn Blazek, 641-782-1745

    • Story County-Kaitlyn Hofeldt -515-956-2591

The Indianola Cluster Decategorization Project’s and Community Partnership for Protecting Children (CPPC) mission is as follows;

“The mission of the Madison/Marion/Warren Cluster DCAT Project is to meet the needs of families and youth by promoting safety and stability in homes, schools, and communities. We will do this by identifying issues, resources, creative solutions, and by networking and collaborating with community partners.”
The Indianola Cluster Decategorization Project’s and Community Partnership for Protecting Children core values are as follows;

  • All children deserve to live in a safe, stable home;
  • All families in Madison, Marion, and Warren counties shall have the opportunity to learn about available resources in their communities;

  • Community Partners shall be responsive to the changing needs of families;

  • Children/families shall be empowered to realize the greatest possible degree of independence;

The cohesive structure, mission statement, and core values the counties established over the last several years have been kept in place to better address and identify needs and gaps within the service delivery area. The overall objective and long term goal is to have a reduction in duplication of services, improved communication, enhance collaboration, and make it easy for smaller effective organizations to apply for funds. Another goal is to provide programs that keep the youth of the three counties from being placed in more restrictive environments or speed up youth’s reunification with family if they have been taken out of the home. The Indianola DCAT Project’s core values represent the local perspective in a distinct manner and that represents the local area ideals.

What is the Indianola DCAT Cluster’s over-all theme and short term goals? It is to surround families in crisis or common need with a “circle of community support” that include the programs such as Community/DHS Family Team Meetings, Parent Partners, Post or Pre Removal Conferences (for DHS families whose children are being taken out of the home), the web site that links to services, jobs, programs, etc. in the counties, school based mental health programs in over half the school systems, regular support of Horse Therapy for troubled youth, ALS PALS programs for youth up to 6 years old in the three counties of Madison, Marion and Warren, respite care and parenting programs.

  1. Funding

Below is a list of programs and/or services that will be administered as of July 1, 2013-June 30, 2014 through the Decategorization Project for State Fiscal Year 2014 along with agency name, number, budgeted amount for program, and contract numbers.

Eligibility for Programs Listed Below

All programs listed below serve any Family with youth (or the youth themselves) between the ages of 0-18. Each agency approves eligibility per the contract with DCAT Executive Board. DHS must approve all DCAT contracts. Each agency will accept referrals from all sources in every county except the following:

Family Assistance – DCAT5-11-009- DHS Referral Only

Parent Education (ALS Pals). DCAT5-13-011 – Ages 0-6 years

Funding FY14 Contracted Services Indianola DCAT Cluster

Sarah Hohanshelt, Indianola DCAT Cluster CPPC Coordinator. – 515.468.8181

Parent Education (ALS Pals). DCAT5 13-011 $13,157

This project is designed to integrate resiliency-based alcohol, tobacco, and other drug and violence prevention strategies into the child’s daily life and the first years of a child’s classroom experience. This is accomplished by strengthening the child’s communication, decision-making, and problem-solving skills to help them learn to make healthy drug-free choices. Preschool and Kindergarten teachers and parents receive the training and technical assistance to help them strengthen children’s social competencies and promote attitudes favorable toward healthy lifestyles. This year the Indianola DCAT Cluster will offer the companion program for adults whose children are in the program at their preschools/daycares.

Serves Madison, Marion & Warren Counties.

Madeline Adams Family Team Meeting Coordinator – 515.468.1684

Family Team Meeting Facilitation. DCAT5-11-011 $47,867 + $15,000 (LAE Reimbursement)

The Department of Human Services (DHS) child welfare focus is on serving families with children at serious risk of harm from abuse and neglect. Building teams at the time of crisis to support families where there is a risk of serious harm to the child has been identified as a means to address the factors that threaten the child’s safety, establish permanency for the child, and promote well-being – central expectations in the provision of child welfare services.

Family Team Meetings (FTM) is used to enhance the core casework functions of family engagement, assessment, service planning, monitoring and coordination. When properly applied, FTMs support a trust-based relationship, facilitates family engagement, and sustains the family’s interest and involvement in a change process. FTMs promote unity of effort and provide an opportunity for all helping professionals to develop a shared understanding of the family’s situation – which are critical elements in attaining positive results. FTMs should be a proportional response to the needs of the child and family that is coordinated across systems involved with the family.

The FTM Facilitator will provide Family Team Decision Making facilitation for the Department of Human Services, which includes:

- Case load of approximately 20 Family Team Meetings per month with priority given to (1) DHS founded child abuse cases with children 0-5 year old range, (2) DHS/Juvenile Court eligible cases and (3) Acceptance of local community referral cases on a time available basis.

- Coordinate Family Team Meeting facilitator activities for part-time facilitators including certification/co-facilitation/facilitation. Total Cost for this program is over $62,000 as remaining money is covered by Federal LAE Reimbursement. Serves Madison, Marion & Warren Counties.

Department of Human Services (current social worker for case) 515-961-5353

Family Assistance. DCAT5-11-009 $54,260

Family assistance is designed to prevent out of home placement, support to adoptive families, and provide assistance for family reunification. Goals include: maintain children in the home, maintain children in the least restrictive setting and transition children from a more restrictive to a less restrictive setting and meet the needs of the famies which do not fit traditional categorical services.

Serves Madison, Marion & Warren Counties.

Department of Human Services (current social worker for case) 515-961-5353

Time Limited Reunification Project. DCAT/PSSFP5-14-162 $12,000

The PSSF project will fill existing service gaps and will assist families in achieving stability and permanency through the use of this money for DHS Family Team Meetings. These funds may be used only for Time-Limited Family Reunification Services. The funds can be utilized for services and activities that are provided to a child who is removed from the child's home and placed in a foster family home or a child care institution, and to the parents or primary caregiver of such a child, in order to facilitate the reunification of the child safely and appropriately within a timely fashion, but only during the 15-month period that begins on the date that the child, pursuant to section 475(5)(F), is considered to have entered foster care. Serves Madison, Marion & Warren Counties.

Sarah Hohanshelt – 515.468.8181 Two Contracts $62,620
1. Community Support Contract DCAT5-12-020. Support Contract for CPPC projects, Coordinator, etc.
2. Community Partnership for Protecting Children Contract (CPPC). DCAT5-13-012

1. Community Support $42,620

2. CPPC $20,000

Community Partnership for Protecting Children (CPPC) is an initiative rolled-out across the state of Iowa. The four strategies include Shared Decision-Making Team, Policy & Practice Change, Neighborhood Networking & Individualized Course of Action (Family Team Meetings). CPPC is dedicated to identifying issues, resources and creative solutions by networking and collaborating with community partners. Activities have included Madison County Family Fun Day, Marion Co. Family Challenge, participation with local child abuse prevention Councils, schools, domestic violence coalitions as well as Spring Projects and many other projects (see for full report). This year an emphasis will again be placed on the Community based Family Team Meetings in the Cluster, ALS PALS expansion and the CPPC Web site at

Joe Burke – Cell: 515-314-3603

DCA T Coordination. DCAT5-14-012 $78,068

Contracted coordination services to administer the DCAT project as well as to coordinate and facilitate the planning/collaborative efforts undertaken to effect change. Budget also includes additional funds to help cover events such as Tri County Collaborative Conference, DHS Social Worker training request, small amounts of assistance to budgets they may be running low on funds, etc. The overall objective is to reduce duplication of services, improve communication, enhance collaboration, provide accurate budgets/reimbursement request, write contracts, amendments, support documents, etc. and monitor/report all contract actions according to State guidelines. Serves Madison, Marion & Warren Counties.


Lynette Judd, Community Resources in Service to People (CRISP)- 515.462.9400

Colleen Reisener, Young Parents- 515.962.9171

Contact for CBCAP Reports: Sarah Hohanshelt, Indianola DCAT Cluster CPPC Coordinator – 515.468.8181

Contact for CBCAP Budgets: Joe Burke, Indianola DCAT Cluster DCAT Coordinator- 515.314.3603

Parent Development (Darkness to Light: Stewards of Children and Parents as Teachers): Contract Number & Amount has not been awarded.
Parent Development (Young Parents): Contract Number & Amount has not been awarded.

Darkness to Light: Stewards of Children: This project is a community focused sexual abuse prevention curriculum called Stewards of Children developed by Darkness to Light organization. Topics covered in Stewards of Children include: facts about the problem of child sexual abuse; the types of situations in which child sexual abuse might occur; simple and effective strategies for protecting children from sexual abuse; the importance of talking about the prevention of sexual abuse with children and other adults and, the signs of sexual abuse so that a person might intervene and be able to react appropriately.

Serves Madison County.

Parents as Teachers(PAT): PAT is an evidenced-based home visiting model with proven results. PAT equips families with the information and tools necessary to provide a healthy and safe home using five protective factors to strengthen families: parental resilience; social connections, knowledge of parenting and child development, concrete support in times of need, and children’s social and emotional development. Program services include personal visits, typically in the home; parent group connections; developmental screening and, resource and referral linkages. Services are offered twelve months of the year. A family will receive between 10 and 24 visits per year and will typically stay in the program for two-three years. All families residing in Madison County, with children throughout pregnancy until kindergarten entry are eligible to participate in the PAT program.

Serves Madison County.

Young Parents: This is a free, weekly information/support program designed to improve parenting skills, help parents become more confident in their own parenting ability, ultimately better equipped to manage stress and care for their child & family for Warren County parents up to 24 years of age. Free, onsite childcare & dinner is provided in the nursery. Local restaurants donate meals on a rotating basis so dinner is also provided for the parents. The first part of each 2-hr session is spent visiting informally with other moms/dads to develop a positive peer support system. Male and female program facilitators provide support to assist parents with individual issues. Information/group parent education is provided at each meeting using research-based curriculum and local resource people to connect families with concrete community supports.

Serves Warren County.

C. Community Planning

Three local provider meetings are held each month (one in each county) that are comprised of 20-30 local providers including state and private social service agencies, Early Childhood, schools, police, community health, etc. Community planning and needs assessments issues are on-going and discussed at each meeting. Members from each county group serve on the DCAT/CPPC Steering Committee who review DCAT proposed projects/issues and send recommendations to the DCAT Board approximately two or three times per year. Early Childhood, County Community Health and others do needs assessments and many of those individuals are members of the DCAT/CPPC Steering Committee. DCAT/CPPC submits info for the Early Childhood Community Plan/Resource Mapping once per year. The DCAT Governance Board is comprised of three Board of Supervisors (one from each county) two JCS officers and a DHS liaison. The Board meets about nine times per year.

Utilization of Decategorization resources is identified by the community and DHS, with an emphasis on projects/services that will defray traditional child welfare spending as well as reduce or insure non-duplication of services.

DHS priorities for FY 14 for our counties include: CPPC, Children’s Mental Health Programs, Family Team Meetings (Community and DHS), ALS PALS, DHS Family Assistance (Flex Funds), Community Support and DCAT Coordination.
Additionally when a need is identified many community partners invest multiple hours collaborating to provide input and feedback so as to provide the best service/product that can be done. This collaborative process has brought a collaborative perspective to the community and is well received; additionally providers/vendors find it beneficial to have involvement from community partners to assist with programmatic challenges.
Recently, the Steering Committee and the DCAT Board has favored supporting programs that already exist that can meet the goals of DCAT. New programs are still discussed and contracted for if there is a strong need. IE: FY 2010 Family Interaction/Aging- Out Foster Care Program, FY 2011: Communities in Action (Circles of Support-Marion County Pilot), FY 2012 School Credit Recovery Program Earlham Schools, and FY 13 Parent Partners.
A description of the decategorization project’s efforts to network and coordinate with other community planning initiatives affecting children and families within the boundaries of their project:

  1. Shared Decision Making

In the three counties the Community Partnership Shared Decision Making Leadership Group is made up of two shared decision making parts: (1) The DCAT Governance Board/DCAT Contract Monitor who write, oversee and have final approval for the CPPC State Contract (and all other DCAT or other contracts) Final Yearly Budgets, CPPC Coordinator employment, and are the only legal representatives for the contracts and any action taken that affects or changes the contracts/contract budgets. The Governance Board has final authority (if needed) over all Steering Committee actions. (2) The DCAT/CPPC Steering Committee and CPPC Coordinator make recommendations to the DCAT Board for the use of additional DCAT funds and can assist with budgets, plans, review of Request for DCAT funds, implements and set the course of action for extra money given down by DHS at the approval of the DCAT Governance Board, sets the CPPC Strategies approach with CPPC Coordinator, CBCAP proposals, etc. See “C. Steering Committee Roles/Purpose within the Indianola DCAT Cluster” below.

  1. Steering Committee Contract Funding Examples

Below are examples over the last several years of programs recommended by the Steering Committee and approved by the DCAT Governance Board. These examples are virtually all extra funds given to the Indianola DCAT Cluster during that time and originated with the Steering Committee and its members.

99% of all programs recommended by the Steering Committee have been accepted and passed by the DCAT Governance Board in the form of contracts. The Steering Committee for the Indianola DCAT cluster has had the majority of all extra money in each yearly DCAT budget going to projects they recommended and proposed to the DCAT Board. The only programs that continued besides DCAT Coordination, (but had no objections from the Steering Committee) were regular programs ALS Pals - $13,157, CPPC $20,000, Community Support $42,650, Family Assistance $11,000, and Family Team Meeting $47,867,
FY 2007: Mom off Meth $63,000, Wee Care $2,000, We Lift $31,817(pilot program), Spring Projects $110,250 (all Spring Projects program proposals are reviewed by Steering Committee members with recommendations sent to the DCAT Board for final approval).
FY 2008: AmeriCorps $36,022 (includes additional $15,000 for Parent Partners and Parent Partners Training recommended by CPPC coordinator and Steering Committee to DCAT Governance Board), Mom off Meth $22,000, School Based Mental Health $108,011, Spring Projects, 121,091, CPPC part time Coordinator $20,000 (included $7,500 for projects in three counties decided by Steering Committee and PT coordinator position recommended by the Steering Committee to the DCAT Governance Board)

FY 2009: AmeriCorps (includes additional $15,000 for Parent Partners) $34,000, School Based Mental Health $65,000, Spring Projects $63,000, CPPC $20,000(PT coordinator with benefits).

FY 2010: AmeriCorps $51,000 (includes additional $15,000 for Parent Partners and $12,000 for county projects recommended by Steering Committee and approved by DCAT Board), School Based Mental Health $65,000, Spring Projects $63,00, Family Interaction Aging Out $26,00(Pilot program whose purpose, budget etc. decided at Steering Committee meeting with DHS Supervisor Kristen Walker present-program approved as recommended by Steering Committee by DCAT Board), CBCAP $7,500 (programs decided by Steering Committee with Madison County as fiscal agent, DCAT Board Approved), CPPC $3,000 extra money in CPPC budget with programs in each county determined by the Steering Committee.
FY2011: Parent Partner/Community Support $42,620 (includes money for Parent Partners $7,500 and community spring projects – Every 15 minutes at Winterset HS $2,583, Family Directions, Storks Nest Madison 5,000, and Partial Salary, Benefits, and general support for FT Community Partnership Coordinator $24,500. Other Spring Projects: Wee Care $9,000, We Lift $4,000, School Based Mental Health $16,000, ISU Extension After School $5,500, Public Health Child Screenings $3,000, Cowboy Up Wildwood Hills Horse Therapy with At Risk Youth $21,350. CBCAP: Marion County Health $4,000, Family Directions Madison County $4,000, Wee Care Warren County $4,000. CPPC: $20,000 partial Salary and Benefits for FT CPPC Coordinator Position

FY2012 Spring Projects: Every 15 minutes Carlisle Community Schools $2,583, We Lift Job Training Program $1,600 (with additional $3,400 match from Warren County Board of Supervisors), Wee Care $13,000, High School Credit Recovery $4,736, School Based Mental Health $6, 500, Crisis Intervention Out Reach Advocate $6,500, Cowboy up $13,000, Mental Health Interventions $5,000, Necessity Pantry $3,000 (with $3,000 match from Warren County Board of Supervisors) and $3,000 split equally between Madison, Marion and Warren County. Programs included Madison County Cares, Marion County Back-to-School Project and Warren County Resource Directories.

FY 2013 There was $34,942 in Parent Partner expenses ($33,529 PSSFP Contract & $1,413 from Community Support Contract). This does not include approximately 50% wages, benefits, mileage from CPPC Coordinator and 20% time from DCAT Coordinator. $1,243 spent for Warren County Resource Directories, $1,000 spent for New Car and booster seats for the DHS loaner program for clients, $1,600 spent in additional support from the Community Support Contract for DHS Clients (Flex Funds shortage): Transports, Paternity Testing and Psych Evaluations, $200 spent on website upgrade. CBCAP awarded funding was approximately $15,000 for two projects.

The Steering committee can also make adjustments on expenditures on approved contracts, adjust strategies as needed and insure the Partnership work is linked to relevant DCAT/CPPC/Parent Partner Community activities in the three counties. It also oversees (along with the DCAT Contract Monitor, DCAT Board and Warren County Board of Supervisors ) the CPPC Coordinators Job duties and performance including the Parent Partner Program, ALS PALS, Community based Family Team Meetings, the Web Site and other CPPC related activities which are all funded under DCAT Contracts.
At the request of the DCAT Contract Manager (Darin Thompson) DCAT Contract Monitor (Joe Burke) and DCAT Governance Board, the Steering Committee along with the CPPC Coordinator will review new Request for DCAT funds and/or renewals of current contracts two or three times per year and give recommendations/comments to the Governance Board through a message to the DCAT Contract Monitor or attending a Board Meeting.

  1. Steering Committee Roles/Purpose within the Indianola DCAT Cluster:

  1. Submit recommendations with budgets to the DCAT Board for future contracts when there is extra Child Welfare Money given by DHS to the Indianola DCAT Cluster (see above examples)

  2. Set CPPC budget with each fiscal year (final approval by DCAT Governance Board).

  3. Submit recommendations to DCAT Board if Committee feels that one of the regular DCAT programs should no longer be funded (see above list).

  4. Adjust budgets to approved DCAT contracts for distribution of extra DCAT funds available through- out the year (see above examples).

  5. Perform job interviews and give hiring recommendations to DCAT Board for CPPC Position, AmeriCorps, etc.
  6. Adjust Strategies, and submit to DCAT Board for their approval, for the more efficient use of limited amounts of funding. IE: FT CPPC Coordinator, Parent Partners, ALS PALS, CPPC Web Site and promote the strategies at every opportunity.

  7. Oversee (but does not supervise) and help plan the CPPC Coordinator’s approach to the Indianola DCAT Cluster

  8. Attend Monthly provider group meetings held in each county

  9. Attend Monthly Steering Committee Meetings and give updates on important changes or new programming in their home counties.

  10. Review proposals and submit CBCAP application (with one of the three counties as fiscal agent) for use of CBCAP funding available each year for the Cluster.

  11. Attend/observe/participate in CPPC Strategies approaches approved by the Committee and CPPC Coordinator. IE: Parent Partner reviews, Drug Court, Community Family Team Meetings, Tri-County Collaborative Conference, etc.

  12. Elect Committee Chair and /or vice Chair.

  13. Set policies for recruitment, participation, voting members, committee members applying for DCAT or other approved DCAT Indianola Cluster funding, etc.

The DCAT Coordinator also attends the local provider group meetings when available and also serves/attends: CPPC State Executive Statewide Steering Committee, the SCAC Contracting Advisory Group, Early Childhood meetings (or reads on-line copies of meeting minutes) as well as other meetings that focus on the needs of youth, Interns, Indianola Cluster Meetings, DCAT Quarterly Review meetings with DHS and Family Team Meeting quarterly cluster meetings, DHS discussions, review or focus groups, Advisory Councils, etc.). The DCAT Coordinator directly supervises, provides evaluations for, and is in regular contact with the CPPC & Family Team Meeting Coordinators.
Partnering Examples:

DCAT funds the youth for ALS PALS programming in all three counties and CPPC now administers this program under our CPPC Coordinator. Program was expanded in FY 13 to include a pilot parent based program in two of the three counties. FY 14 plan is to explore further expansion (in Partnership with Early Childhood) to include a home based component.

DCAT funds the Family Team Meetings ($62,000+) so CPPC money can be used for a Full-Time coordinator to advance CPPC Strategies and do Community Family Team Meetings.
DCAT funds a large portion of CPPC (42,000 in addition to the 20,000) each year to enhance CPPC in the counties ($242,000 + over the last six years). This year the Indianola DCAT Cluster is continuing its partnering project with CPPC.
DCAT has partnered with local schools over the last six years to provide school based mental health for all aged students in several school districts in the three counties (affecting about 13 schools). Two of the programs have received funding through a partnership with United Way in Des Moines (one in Warren and one in Marion. $250,000+) over the last seven years have been provided by DCAT for these programs in the three counties. All programs ran last year with no DCAT funding needed.
Community Based Family Team Meetings – available upon request from schools, agencies, etc. to any family in the counties of Madison, Marion and Warren free of charge (approximately 26 last year with 13 prep meetings).

  1. Short Term/Long Term Goals

A description of the project’s specific and quantifiable short term plans and desired results for the state fiscal year; as well as a description of how these short term plans align with the project’s longer term goals for improving outcomes for children and families.

Short term plans include implementing and monitoring the programs approved through the three county processes ending with the DCAT Board approval. These programs will accomplish the long term goals of DCAT: needs based, family focused, easily accessible, more intensive, less restrictive and cost effective programs for youth 0-18 years old.

A description of the project’s proposed plans to use funding available within their decategorization services funding pool during the fiscal year, including plans to use their available carryover funds- resulting from decategorization operations during the previous fiscal year- by the close of the current state fiscal year.
The Indianola DCAT Cluster will continue to fund programs already approved and in place. If Child Welfare money is available and able to be carried over for FY 13-14, DCAT will enhance its funding of School Based Mental Health Programs, Cowboy Up and other programs which benefit local schools or communities with the long term goal of these programs becoming permanent (as several have already done). If Child Welfare money is not able to be carried over and there is a surplus, DCAT will approach the provider groups in each county (as has been done for the last five of six years) for Spring Projects that are needed and that end on June 30 of the current fiscal year.

  1. Tracking Results

Following State Contract requirements, each contract will be monitored quarterly by the DCAT Coordinator and bi-annually by the Governance Board by reviewing quarterly reports in comparison to the Scope of Service (outcomes/performance measures) of the contract. The quarterly reports are also made available to the DCAT Steering Committee, community partners, etc. if they want them. The DCAT Coordinator will also conduct site reviews with the provider twice annually and anyone can attend the two DCAT Board meetings in which twice yearly reviews/reports are given by the providers and DCAT Staff. In addition all Indianola DCAT Cluster’s End of Year Program Reports, Board Notes, Yearly Plans and Annual Reports, steering committee notes, etc. Are all now posted on the Web Site:

  1. Monitoring and Maintaining Fiscal Accountability

A description of the project’s plans to monitor and maintain fiscal accountability during the year [fiscal accountability includes monitoring the performance and results of contractors receiving funding and monitoring expenditures for decategorization services during the year].

As per State of Iowa requirements, GAX sheets will be reviewed at least monthly to ensure correct program records, budgets, documentation etc. are being followed. Each program must have a line item budget which has three sections: total money approved for each line item, amount requested for current month for each line item and a running total of request for the year per line item. This insures that there are no budget issues on amounts remaining per line item as the year progresses. If there is a dispute GAX sheets will be held until the dispute is resolved and the contract wording will be followed. Contractors must meet listed contract performance measures or payments could be decreased as per contract.

  1. Carryover

All carryover funds (including the State Allocation for FY 13) that must be spent by the end of FY 14 have been allocated to the above projects. All unspent State Allocation money for FY 14 will be carried over for programming in FY 15.

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