Instructions for using this template

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Participant Profile

Community name and state here

Instructions for using this template:

Please email a pdf version to the AIB office by May 1 at If your community is being judged earlier, be sure to submit it at least two weeks before the judges arrive. The office will ensure your team of judges receives a copy prior to their travels to allow them time to study before judging begins.
Use this template to simplify the creation of your Community Profile– an important part of your America in Bloom entry. Many participants find that the finished product has many uses: as an economic development tool, addendum to grant applications, an important historic document, and even as a fundraising tool.
Using this template will reduce production costs, keep the final product within AIB guidelines, and provide the judges with a uniform presentation of information.
This profile is an important collation of your achievements for the previous 12 months and as such, is part of your history. Give a copy to the historical society, the library, chamber of commerce, visitor’s center, and city hall.

How to use this template:

  • Fill in the requested information on each page. Overwrite the gray highlighted text with your specific information.

  • Add photos if you wish. Be sure each photo has a caption to further tell your story. (Remember, when adding photos to compress them to allow the file to be emailed easily.)

  • Feel free to change the layout if it helps.
  • Maximum page count is 25 pages.

  • When finished with the document, delete this instruction page. Also delete the sections shaded in green – they are for your reference only and are provided as prompts for information to include.

  • Include a table of contents. If you have used the headings in the template, you can generate it easily using Word’s table of contents feature.

  • If you want, you can save the file as a pdf and put it on your website. If you have participated in AIB in the past, be sure to highlight NEW initiatives and programs.

If you have additional materials such as more photos, newspaper clippings, videos, etc., they can be made available in a separate binder. The judges may, at their discretion, take this additional binder with them or ask that it be mailed to them, or they may simply refer to the additional binder while in your community and leave it for you.
DEFINITIONS (determined by who owns and/or manages the property)

Municipal: city hall and other municipal properties, parks and open spaces, roads, roadsides, sidewalks, public cemeteries, public schools/universities/colleges, sports facilities, empty lots and brownfields, libraries, hospitals, public railway and bus stations
Business: commercial and industrial sectors, shopping centers, stores, office buildings, restaurants, mixed use developments, service stations, private railway and bus stations, plant nurseries, garden centers, assisted living/nursing home/graduated care facilities, apartment buildings, hotels, private hospitals, churches, not for profit/civic organizations, private cemeteries, private schools/universities/colleges, residential common areas managed by associations

Residential: single family residences, town houses, individual homes in planned/gated/manufactured home communities, residential neighborhoods or developments

Community Involvement: volunteer efforts by individuals, clubs, youth groups, church groups, civic organizations, volunteer municipal boards, and social clubs for community enhancement

Population Category:

AIB Participation History:


Bloom rating

Recognized Criterion (Special Mention)

Outstanding Achievement (Criteria) or Other Award

Table of Contents

Introduction to Your Community

Please write a brief overview of your community. 500 words max.

(Optional photo with caption.)




Contact Name:

AIB Committee Chair Contact:

Area in Square Miles:

Acres of Active Recreation:

Acres of Passive Recreation:

Do You Have a Volunteer Coordinator?

Do you have pollinator gardens? Estimate how many in each sector. (No need to show them to the judges).

Floral Displays – Attracting Attention with Colorful Plants

Judges will be looking at the good use and integration of annuals, perennials, ornamental grasses, bulbs, tropical plants, and seasonal flowers and colorful foliage that provide year-round interest and the participant’s:

  • Flower beds, carpet bedding, containers, baskets, window boxes, trellises

  • Arrangement, originality, distribution, location, diversity, balance, harmony

  • Quality of maintenance


Leadership and plan of action for floral displays

Concept and design, variety of plantings, overall effect

Maintenance and quality of displays

Design for all seasons

Concept and design, overall effect

Maintenance and quality of floral displays

Concept and design, overall effect

Maintenance and quality of floral displays
Community Involvement

Volunteer involvement in design, planting, and maintenance of floral displays

Financial and in-kind contributions to floral displays

Landscaped Areas – Designed Tree, Shrub, Turf, and Perennial Plantings

Judges will be looking at the overall design and suitability, and sustainability for the location and use of:

  • Native and introduced plant materials
  • Good use of design principles (balance of plant material and constructed elements, harmony, color, texture, shape, focal points, etc.)

  • Tasteful integration of lighting, hardscapes, and site elements such as lighting, lamp posts, water features, drinking fountains, bicycle racks, benches, trash/recycling receptacles, etc.)

  • High standards of maintenance (no weeds, good mulching practices (no volcano mulching, clean edges)

  • Site rejuvenation and rehabilitation

  • Turf and groundcovers.

  • Efforts in strategic planning.

  • Use of community, children’s, healing, pollinator, Backyard Wildlife Habitat, Audubon, and other specialty gardens and zoos.


  • Overall design and planting of landscape, turf, and groundcovers

  • Environmental management of sports fields and turf

  • Quality of landscape maintenance

  • Sustainable management, naturalization and eco-design


  • Overall design and planting of landscape

  • Management of turf and groundcovers

  • Quality of landscape maintenance


  • Overall design and planting of landscape

  • Management of turf and groundcovers

  • Quality of landscape maintenance

Community Involvement

  • Volunteer involvement, i.e. garden clubs, neighborhood groups, Master Gardeners and University extension, in funding, planting, and maintenance of landscaped areas

  • Participation in future planning (committees, councils, and advisory boards.)

Urban Forestry

Judges will be looking at your efforts preserving street and parkland trees and:
  • Written policies, by-laws and regulations, long and short term plans, trees on private property protected

  • Distribution, variety and suitability of trees

  • New plantings, urban tree program, inventory or database, frequency of surveys, scheduled succession plantings

  • Qualified personnel or access to trained individual(s) for tree care and maintenance programs

  • Preservation of heritage trees,woodlots and green buffer zones

  • Tree City USA and their Growth Award

  • Efforts in management, planning, maintenance, improvement, and innovation


  • Overall plan of action, tree planting programs, variety of species, inventory

  • Tree maintenance

  • Preservation and restoration of natural areas

  • Tree protection/planting regulations and by-laws


  • Overall planting program

  • Tree maintenance


  • Overall planting program

  • Tree maintenance

Community Involvement

  • Volunteer involvement in funding, planting, and maintenance of trees

  • Volunteer involvement of youth in tree programs (i.e., Arbor Day, etc.)

Environmental Effort – Sustainable Development and Awareness

Judges will be looking at your efforts regarding sustainable development strategies and:

  • Practices, policies, and by-laws
  • Waste reduction, hazardous waste minimization, and collection (oil, paint, chemicals, used batteries, etc), transfer/recycle stations, recycling (paper, glass, metal, plastic, electronics, clothing, etc), composting, environmental cleanup activities

  • Integrated Pest Management (IPM), rain gardens and rain barrels, composting, energy efficiency,youth programs, events such as Earth Day, Recycling Days, Bike to Work Days, etc.

  • Water quality and conservation, energy conservation, environmental cleanup activities, reducing carbon footprint, environmentally friendly transportation, LEED certification, air, noise and light pollution, controlled burns


  • Leadership in environmental initiatives

  • Effective communication of environmental strategies and initiatives

  • New programs, improvement and innovation


  • Participation in environmental efforts

  • New programs, improvement, and innovation


  • Participation in environmental efforts

  • New programs, improvement, and innovation

Community Involvement

  • Volunteer involvement in environmental efforts

  • Youth participation in environmental activities

Heritage – Preserving Your Past for Future Generations

Judges will be looking at your efforts preserving historical, natural, agricultural, and cultural heritage as well as:

  • Museums, archives, artifacts, history books and interpretative programs, resource availability, historical society, heritage advisory committee

  • Policies and ordinances including protection of structures/sites from demolition/development, land trusts/conservation easements

  • Preservation and restoration of buildings, homes, churches, cemeteries, heritage sites and/or monuments
  • Heritage parks, historical gardens, historical trees, interpretive programs, farmers markets, festivals, parades

  • Historical society, heritage advisory committee, etc.


  • Leadership in preservation and restoration initiatives

  • Legal protection of heritage sites

  • Resource availability for preservation and restoration


  • Conservation, restoration, and rehabilitation of properties

  • Participation in and support of heritage/cultural activities


  • Conservation, restoration, and rehabilitation of properties

  • Participation in and support of heritage/cultural activities

Community Involvement

  • Volunteer involvement in cultural, historical, and natural heritage activities

  • Youth involvement in heritage activities

Overall Impression

Judges will be looking at the tidiness, maintenance and cleanliness of:

  • Public open spaces, medians and boulevard strips, streets, sidewalks, walking and bicycle trails, curbs, ditches, road shoulders, unattended and vacant lots, buildings, garbage/recycling receptacles, lack of weeds, litter, dog waste policies and receptacles, vandalism not evident, graffiti

  • Signage (in good repair, sufficient, etc.), notices/posters appropriately displayed

  • General maintenance of the hardscape (such as walls, lamp posts, benches, playgrounds, etc.)

  • Appropriate use of and placement of sculpture, public art, wayfinding signs, graphic elements such as banners, signs, murals


  • Overall cleanliness
  • Maintenance of public roads and shoulders

  • Condition of public buildings and properties

  • Impact of graphic elements - banners, signs, murals, etc.


  • Overall cleanliness

  • Condition of buildings and properties


  • Overall cleanliness

  • Condition of buildings and properties

Community Involvement

  • Participation in clean up efforts, adopt-a-spot, annual cleanup days, etc.

  • Recognition of volunteer efforts

Best Idea

In 500 words or less, describe the best idea or best practice your community has implemented this year. Photos are appreciated.


If practical, insert a map of your community here with the judge’s route highlighted.

Evaluation Tour Itinerary

Send your Evaluation Tour Itinerary to the judges and AIB at least two weeks before the judges depart on their judging tour. List the itinerary to be followed with your judges from the moment they arrive to the moment they leave. Add more lines if needed. Remember to allow time for travel from location to location, for questions, and for surprises. MANDATORY: be sure to leave at least TWO hours BEFORE DINNER for the judges to start your evaluation on Day One and THREE hours BEFORE DINNER on Day Two. Allow some time for a wrap up with you to ask or answer questions before they leave.






Provide names, affiliation/title, and contact information (address, email, phone numbers) of people the judges will meet. Add more lines if necessary.





Community, State 2017

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