Insurance Date: December 15, 2010 Deadline for submission of Questions: January 04, 2011 Submission of Answers: o/a January 10, 2011 Closing Date: January 25, 2011 Closing Time: 3: 00pm Nairobi, Kenya local time Place of Performance: Kenya



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Insurance Date: December 15, 2010

Deadline for submission of Questions: January 04, 2011

Submission of Answers: o/a January 10, 2011

Closing Date: January 25, 2011

Closing Time: 3:00pm Nairobi, Kenya local time

Place of Performance: Kenya
Subject: Request for Applications (RFA) Number AID-623-11-000001,

Women’s Peace Campaign Project

The United States Agency for International Development (USAID) Mission in Kenya is seeking applications from U.S. and international non-governmental, non-profit organizations to implement activities in support of the Women’s Peace Campaign Project to provide support for Gender Based Violence (GBV) awareness and prevention activities described in Section C of the RFA. The authority for the RFA is found in the Foreign Assistance Act of 1961, as amended.

USAID/Kenya is seeking applications from qualified U.S. and non U.S. organizations and institutions, in the form of partnerships or consortia that include Kenya organizations, interested in providing the services described in this solicitation. This is full and open competition, under which any type of organization, large or small, commercial (for profit) firms, faith-based, and non-profit organizations in partnerships or consortia from geographical code 935, are eligible to compete. In accordance with the Federal Grants and Cooperative Agreement Act, USAID encourages competition in order to identify and fund the best possible applications to achieve program objectives.

Pursuant to 22 CFR 226.81, it is USAID policy not to award profit under assistance instruments. However, all reasonable, allocable, and allowable expenses, both direct and indirect, which are related to the grant program and are in accordance with applicable cost standards (22 CFR 226, OMB Circular A-122 for non-profit organizations, OMB Circular A-21 for universities, and the Federal Acquisition Regulation (FAR) Part 31 for-profit organizations), may be paid under the grant.

Subject to the availability of funds, USAID intends to provide approximately between $1,500,000 and up to $1,700,000 in total funding to be allocated over 18 months period. USAID reserves the right to fund any or none of the applications submitted. At least a 20% cost share is strongly encouraged.

For the purposes of this program, this RFA is being issued and consists of this cover letter and the following:

1. Section A - Application Format;

2. Section B - Selection Criteria;

3. Section C - Program Description;

4. Section D – Certifications, Assurances, and Other Statements.

For the purposes of this RFA, the term "Grant" is synonymous with "Cooperative Agreement"; "Grantee" is synonymous with "Recipient"; and "Grant Officer" is synonymous with "Agreement Officer".

Applications shall be received by the closing date and time indicated at the top of this cover letter.

Applications received after the closing time will not be considered. The text of any application, less any essential annexes, must not exceed 15 pages and the text on its own must be entirely responsive to all aspects of the RFA.
The preferred method of distribution of USAID RFA’s and submission/receipt of applications is electronically via Grants.gov, which provides a source for Federal government-wide competitive grant opportunities. This RFA and any future amendments can be downloaded from that Web Site. The address is http://www.grants.gov. In order to use this method, an applicant must first register on-line with Grants.gov. If you have difficulty registering or accessing the RFA, please contact the Grants.gov Helpdesk at 1-800-518-472 or via e-mail at support@grants.gov for technical assistance.
Receipt of this RFA through Grants.gov must be confirmed by electronic or written notification to the Agreement Officer. It is the responsibility of the recipient of the application document to ensure that it has been received from Grants.gov in its entirety and USAID bears no responsibility for data errors resulting from transmission or conversion processes. Also it is the responsibility of the recipient to ensure that a completed grant application package has been received by grants.gov in its entirety and USAID bears no responsibility for data errors resulting from transmission or conversion processes.

If you decide to submit an application, it should be received electronically via Grants.gov, or submitted directly to USAID by e-mail attachments by the closing date and time indicated at the top of this cover letter. Faxed applications will not be considered; however, applications may be modified by emailed notice, if that notice is received by the time specified for receipt of applications.

Applicants are requested to submit both technical and cost portions of their applications in separate volumes. Award will be made to that responsible applicant whose application offers the greatest value. Please note however that, Technical proposals will be significantly more important than the Cost proposals.

Issuance of this RFA does not constitute an award commitment on the part of the Government, nor does it commit the Government to pay for costs incurred in the preparation and submission of an application. Further, the Government reserves the right to reject any or all applications received. In addition, final award of any resultant Cooperative Agreement cannot be made until funds have been fully appropriated, allocated, and committed through internal USAID procedures. While it is anticipated that these procedures will be successfully completed, potential applicants are hereby notified of these requirements and conditions for award. Applications are submitted at the risk of the applicant; should circumstances prevent award of a cooperative agreement, all preparation and submission costs are at the applicant's expense.

In the event of an inconsistency between the documents comprising this RFA, it shall be resolved by the following descending order of precedence:

(a) Section B - Selection Criteria;

(b) Section A - Application Format;

(c) The Program Description;

(d) This Cover Letter.

Any questions concerning this RFA should be submitted in writing to Lauralea Gilpin, Regional Agreement Officer, via email at lgilpin@usaid.gov and copy to Jayne Olando, Acquisition Specialist, at jolando@usaid.gov. Prospective applicants are strongly encouraged to submit their questions and/or requests for clarifications of any part of the RFA not later than January 04, 2011, in order to receive a USAID response in form of an RFA amendment (listing all questions received and USAID answers) on or before January 10, 2011.

The extension of the RFA’s closing date stated on the cover letter is not contemplated. USAID/KENYA does not entertain any request for information either on phone or in writing before or after the dates indicated above.

Applicants should retain for their records one copy of all enclosures which accompany their application.

Sincerely,

Lauralea Gilpin,

Regional Agreement Officer

USAID/East Africa

Page


Table of Contents

SECTION A - APPLICATION FORMAT 5

1. PREPARATION AND SUBMISSION GUIDELINES 5

2. TECHNICAL APPLICATION FORMAT 6

3. COST APPLICATION FORMAT 9

4. ENVIRONMENTAL COMPLIANCE 10

5. GRANT AWARD 11

6. FUNDING, NUMBER OF AWARDS, AND SUBSTANTIAL INVOLVEMENT 12

7. APPLICABLE REGULATIONS AND REFERENCES 12



SECTION B - SELECTION CRITERIA 13

I. EVALUATION PROCEDURES 13

II. SPECIAL INSTRUCTIONS 14

III. SELECTION PROCEDURE 15

IV. SUBSTANTIAL INVOLVEMENT 15

V. REPORTS 16

VI. PROJECT MANAGEMENT & IMPLEMENTATION 17

SECTION C - APPLICATION FORMAT 19

A. BACKGROUND 19

B. DETAILED PROGRAM DESCRIPTION 21

SECTION D - CERTIFICATIONS, ASSURANCES, AND OTHER STATEMENTS

THE RECIPIENT 27

PART I - CERTIFICATIONS AND ASSURANCES 27

PART II - OTHER STATEMENTS OF RECIPIENT 42

PART III - SPECIAL PROVISIONS 47

SECTION A - APPLICATION FORMAT


1. PREPARATION AND SUBMISSION GUIDELINES

All applications received by the deadline will be reviewed for responsiveness to the specifications outlined in these guidelines and the application format. Section B addresses the technical evaluation procedures for the applications. Late applications will not be considered for award.


The application should be prepared according to the structural format set forth below.
Technical applications should be specific, complete and presented concisely. The applications should demonstrate the applicant's capabilities and expertise with respect to achieving the goals of this program. The applications should take into account the technical evaluation criteria found in Section B.
In addition to the aforementioned guidelines, the applicant is requested to take note of the following:



      1. Unnecessarily Elaborate Applications - Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective application in response to this RFA are not desired and may be construed as an indication of the applicant's lack of cost consciousness. Elaborate art work, expensive paper and bindings, and expensive visual and other presentation aids are neither necessary nor wanted.

      2. Acknowledgement of Amendments to the RFA - Applicants shall acknowledge receipt of any amendment to this RFA by signing and returning the amendment preferably with the application package. The Government must receive the acknowledgement by the time specified for receipt of applications.

      3. Receipt of Applications - Applications must be received on or before the date and time specified in the cover letter of this RFA.
      4. Submission of Applications: Complete Application packages shall be submitted electronically through grants.gov. Applications shall be submitted in two separate parts: (a) technical and (b) cost application with detailed budget notes. Both the technical and cost portions of the application shall have a cover page which includes the point of contact for the organization, including name, title, address, phone and e-mail address. An electronic copy must be in MS Word format in Font size 12 with 1" margins on top, bottom, left and right. Budget spreadsheets must be in Excel format, signed pages in World or PDF format.


      5. Preparation of Applications:



  1. Applicants are expected to review, understand, and comply with all aspects of this RFA. Failure to do so will be at the applicant's risk.

  2. Each applicant shall furnish the information required by this RFA. The applicant shall sign the application and print or type its name on the Cover Page of the technical and cost applications. Erasures or other changes must be initialed by the person signing the application. Applications signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

  3. Applicants who include data that they do not want disclosed to the public for any purpose or used by the U.S. Government except for evaluation purposes, should:



    1. Mark the title page with the following legend:

"This application includes data that shall not be disclosed outside the U.S. Government and shall not be duplicated, used, or disclosed - in whole or in part - for any purpose other than to evaluate this application. If, however, a grant is awarded to this applicant as a result of - or in connection with - the submission of this data, the U.S. Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting grant. This restriction does not limit the U.S. Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets; and

    1. Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this application."




      1. Explanation to Prospective Applicants - Any prospective applicant desiring an explanation or interpretation of this RFA must request it in writing no later than January 04, 2011 to allow a reply to reach all prospective applicants before the submission of their applications. Oral explanations or instructions given before award of a Grant will not be binding. Any information given to a prospective applicant concerning this RFA will be furnished promptly to all other prospective applicants as an amendment of this RFA, if that information is necessary in submitting applications or if the lack of it would be prejudicial to any other prospective applicants.




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