Interfraternity council of iowa state university constitution



Download 207.81 Kb.
Page1/4
Date conversion23.11.2017
Size207.81 Kb.
  1   2   3   4
INTERFRATERNITY COUNCIL of IOWA STATE UNIVERSITY CONSTITUTION

 

 


PREAMBLE

 

We, the representative members of the fraternity community of Iowa State University, believing that the social Greek letter fraternity is an inherent part of the university community, do establish this constitution. We hereby grant and delegate to the Interfraternity Council such powers and responsibilities as are necessary to serve the following ends:


1) To provide an organization that represents the member fraternities and the fraternity community at Iowa State University.
2) To provide an organization that serves the member fraternities and the fraternity community.

 

ARTICLE I



NAME

 

The name of the organization will be the Interfraternity Council of Iowa State University.



 

ARTICLE II

SCOPE OF AUTHORITY

 

The Interfraternity Council's scope of authority will include both administrative and legislative policies. The scope will also include the course of action taken by the Interfraternity Council. By the virtue of authority vested in it by the constitution, the Council will have the authority to decide policy that is deemed necessary pertaining to the chapters represented by the Council. The Council has authority to administer these policies, adjudicate these policies, except those that are of institutional policy, by means of a judicial board, and administer the appropriate action of these policies. The Council will strive for the continued improvement of inter and intra relations, standards, and self-governance.  The Interfraternity Council shall abide by all University rules and regulations, and state and federal laws. Authority of the Interfraternity Council is derived through recognition by the Student Activities Center, which is responsible to the Vice President for Student Affairs.



 

ARTICLE III

MEMBERSHIP

 

Section 1 A men's social fraternity at Iowa State University will be a member of this organization through its recognition by the Council of Fraternities, the University Committee on Fraternities and Sororities, and Iowa State University.



Section 2 The Interfraternity Council shall allow all registered Iowa State University students and their respective fraternities to become members of the Council of Fraternities.

Section 3 Any group of university students desiring to form a chapter of a national or local fraternity at Iowa State University must meet the guidelines outlined by the university, the Interfraternity Council, and the University Committee on Fraternities and Sororities in “Requirements for Formation of a new Fraternity or Sorority Chapter at Iowa State University of Science and Technology."


 

ARTICLE IV

OFFICERS

Section 1.               The elected officers of this organization will be the Graduate Advisor, President, Executive Vice President, Vice President of Risk Management, Vice President of Judicial Affairs, Vice President of Public Relations and Communications, Vice Presidents of Recruitment (2), Vice President of Marketing, Vice President of Community Service and Philanthropy, Vice President of Member Education and Development, Vice President of Scholarship, and the Vice President of Finances.

Section 2 The term of office, unless otherwise specified, will be one year, beginning the last day of the fall semester

Section 3 The election of officers will be in accordance with the By-Laws.

Section 4                The officers will be advised by a graduate advisor selected by the Office of Greek Affairs.

 

 


ARTICLE V

ADMINISTRATIVE BODY

 

Section 1 The administrative body of this organization will be called the Executive Council.



Section 2 The executive council will consist of the President, Executive Vice President, Vice President of Risk Management, Vice President of Judicial Affairs, Vice President of Public Relations and Communications, Vice Presidents of Recruitment (2), Vice President of Marketing, Vice President of Community Service and Philanthropy, Vice President of Member Education and Development, Vice President of Scholarship, and the Vice President of Finances.

Section 3                The executive council will inform the Judicial Board consisting of the Vice President of Judicial Affairs and the Vice President of Risk Management if they believe that the legislation which they have enacted is not being followed.

Section 4                The Executive Council will be a body of information exchange to the community and Iowa State administration.

 

ARTICLE VI



LEGISLATIVE BODY

 

The legislative body of this organization will be called the Council of Fraternities. All legislative powers herein granted or implied will be vested in the Council of Fraternities. The Council of Fraternities will be a unicameral body composed of representatives of the member fraternities.



A. Each chapter will select its Interfraternity Council representatives.

B. The elected representatives of the Council of Fraternities will serve a term coinciding with the terms set up by the individual chapter.

Section 1 Each member fraternity will be entitled to one vote.

Section 2 The President of the Interfraternity Council will vote only in the case of a tie in the Council of Fraternities' voting.

 


ARTICLE VII

JUDICIAL BODY

 

The Interfraternity Council will have the power to establish and maintain an Interfraternity Council Judicial Board.  The Interfraternity Council Judicial Board will operate under the Judicial Board Constitution and in accordance with the By-Laws of the Interfraternity Council.



 

ARTICLE VIII

MEETINGS

 

Section 1 Regular meeting of the Council of Fraternities will be held a minimum of three times per month as designated by the President of the Interfraternity Council, with one meeting being a Presidents’ Council meeting. If a fourth meeting is deemed necessary, the Interfraternity Council will notify the Council of Fraternities at the first meeting of the month.



Section 2 Special meetings may be called at any time by the President of the Interfraternity Council or at the request of twenty-five percent of the member fraternities.

Section 3 Notice of a special meeting will be given to the Council of Fraternities representatives of each member fraternity twenty-four hours in advance.

 

ARTICLE IX

ADVISORS
Section 1 IFC/CPC student advisors are elected by their respective governing councils for a 1 year term, beginning the first of the year.

Section 2 IFC/CPC student advisors serve in an advisory capacity to build a strong foundation upon which members can grow as leaders and accomplish their varied tasks.


Section 3 Greek Affairs professional staff serve as advisors to the IFC/CPC student advisors and ensure that all actions are in line with the strategic plan.
ARTICLE X

BY-LAWS

 

The Interfraternity Council By-Laws become effective upon a two-thirds vote of the Council of Fraternities. The purpose of these By-Laws are to explain, define, and contain, in detail, the duties of the officers and committees of the Interfraternity Council, to outline, in brief, the operation of the Interfraternity Council, and to set forth the rules and regulations governing the member fraternities and the penalties for infraction thereof.



 

ARTICLE XI

AMENDMENTS AND RATIFICATIONS

 

Section 1 Amendments to this constitution will be presented to all members of the Council of Fraternities in writing, at a regular meeting and may be voted upon at that meeting. A three-fourths vote of quorum of the members of the Council of Fraternities will be required for adoption.



Section 2 When approved by a three-fourths vote of the quorum of the Council of Fraternities, this constitution will become effective January 27, 2010, and will supersede any previous constitutions of the Interfraternity Council

Section 3 Amended or ratified constitutions will be submitted to the Student Activities Center for approval within 10 days


INTERFRATERNITY COUNCIL of IOWA STATE UNIVERSITY

BY-LAWS
ARTICLE I



MEMBERSHIP & ORGANIZATION


  1. Member fraternities

A. The member fraternities are:

Acacia

Adelante

Alpha Gamma Rho

Alpha Kappa Lambda

Alpha Tau Omega

Alpha Sigma Phi

Beta Sigma Psi

Beta Theta Pi

Delta Tau Delta

FarmHouse

Kappa Sigma

Lambda Chi Alpha

Phi Kappa Psi

Phi Delta Theta

Phi Gamma Delta (FIJI)

Phi Kappa Theta

Pi Kappa Phi

Pi Kappa Alpha

Sigma Alpha Epsilon

Sigma Chi

Sigma Phi Epsilon

Sigma Pi


Tau Kappa Epsilon

Theta Chi

Theta Delta Chi

Theta Xi


Triangle


B. The associate member fraternities, those Chapters that have not yet received a charter and have not been recognized as a chapter by the Council of Fraternities, known as colonies, are:

Sigma Nu


Section 2 Council of Fraternities

  1. The abovementioned member fraternities and associate members will make up the legislative body, the Council of Fraternities. All powers of the legislative branch shall be vested in the Council of Fraternities.


Section 3 Executive Council

  1. Administrative powers shall vested in the Executive Council.

  2. The Executive Council shall be composed of a President, Executive Vice President, Vice President of Risk Management, Vice President of Judicial Affairs, Vice President of Communications, Vice Presidents (2) of Recruitment, Vice President of Marketing, Vice President of Community Service and Philanthropy, Vice President of Member Education and Development, Vice President of Scholarship, and Vice President of Finance.

Section 4 All Greek Judiciary Council

A. The All Greek Judiciary Council (AGJ) will be sanctioned judicial body established by the Interfraternity Council and the Collegiate Panhellenic Council.

B. The AGJ will perform all duties and be subject to all regulations and policies contained in the All Greek Judiciary Committee Constitution.

C. The All Greek Judiciary Council Constitution will become effective upon adoption by a three-fourths vote of the Council of Fraternities.

D. The Vice President of Judicial Affairs will be responsible for forming the All Greek Judicial Board with equal representation of all chapters.

E. The Vice President of Judicial Affairs will serve as liaisons between the All Greek Judicial Board and the Interfraternity Council


ARTICLE II

OPERATING PROCEDURES



  1. Meetings

  1. Regular meetings of the Council of Fraternities will be held weekly as designated by the President of the Interfraternity Council.

  2. Special Meetings may be called at any time by the President of the Interfraternity Council or at the request of the twenty-five percent of the member fraternities.

  3. Quorum is defined as two-thirds of the member fraternities.

  4. The Executive Council of the Interfraternity Council will meet weekly at a time specified by the

Executive Vice President.


  1. Representation

    1. Member fraternities will appoint two members as Interfraternity Council Representatives.

      1. The chapter President or Vice President must serve as one of the two representatives.

      2. The second representative will be appointed by the chapter for a term coinciding with the terms set up by the individual chapter. That member must at least be in his third semester as a Greek member by the start of his term. That student must maintain a minimum cumulative GPA of a 2.5 and will also serve on the All Greek Judicial Board and the Party Evaluation Team, attend their mandatory trainings, and be bound by those bodies' respective bylaws and constitutions.

    2. Member fraternities may send a substitute delegate if the registered representative is unable to attend.


Section 3 Good Standing

  1. A member Fraternity will be considered in Good Standing for voting purposes with the Interfraternity Council provided:
    1. The Fraternity has not missed the previous two Council of Fraternity meetings.


    2. The Fraternity has not been delinquent in the payment of dues or fines (Article VI, Section 2, Subsection A)

  1. A member Fraternity will be considered in Good Standing for the Fraternal Excellence Award with the Interfraternity Council provided:

    1. The Fraternity must attend the mandatory All Greek Judicial and Party Evaluation Training. (Article I, Section 2, Subsection A)

    2. The Fraternity is not delinquent in the payment of dues or fines (Article VI, Section 2, Subsection A).

    3. The Fraternity must submit a Sober Monitor Program each semester (Article X, Section 2, Subsection J).

    4. The Fraternity must have 80% of their new members attend “Went Greek Now What”

    5. The Fraternity must have representation at 75% of all Recruitment Educational Sessions and roundtable meetings.

Section 4 Voting

    1. Only member fraternities will have voting privileges on the Council of Fraternities.

    2. Each member fraternity is allowed one vote, and the voting representative will be identified to

the Vice President of Communications during roll call.

  1. Each member fraternity present at the meeting will have voting privileges provided that the

fraternity is in good standing (Article II, Section 3, Subsection A).

  1. Voting shall be conducted through collective voice vote, secret ballot, hand voting, or verbal confirmation through roll call.

  2. Those members not in good standing will lose Interfraternity Council voting privileges at the next

meeting of the Council of Fraternities.


  1. A $25 fine will be assessed to member chapters for missing two consecutive Council of Fraternities meetings.

  1. Voting privileges will be returned upon payment of fines.

Chapters with unpaid fines assessed for missing meetings will not be allowed to register social functions until all fines are paid in full.

Section 5. Rules of Order

  1. The current edition of Robert's Rules of Order will govern the meetings except where specified by the Interfraternity Council By-Laws and Constitution.


ARTICLE III

INTERFRATERNITY COUNCIL EXECUTIVE OFFICERS

Section 1. Duty of Elected Officers

A. All officers shall:

1. Be required to be present at any Council of Fraternities meeting, Executive Council meeting, any special meeting that the Executive Vice President or President calls for, or any major event held by the Interfraternity Council unless excused by the Executive Vice President.

2. Work collectively for the betterment of the Interfraternity Council by devoting time and effort into finding solutions to current issues and/or adversities of the Council.

3. Attend the Association of Fraternal Leadership & Values (AFLV) conference held in February to find innovative new ways to better Iowa State University’s Greek Community.

4. Uphold the Interfraternity Council Officer Code of Conduct.

5. Assist the Vice Presidents of Judicial Affairs with Party Evaluation Team as needed.

6. Conduct a minimum of two roundtables per semester with appropriate chapter officers present to ensure adequate communication and education with the community.

7. Submit all items as requested by the Executive Vice President including but not limited to weekly progress reports, agenda items, etc.

8. Be responsible for assisting and completing the Jellison Award at the end of his officer term.

9. Be responsible for meeting with the Interfraternity Council Graduate Advisor as necessary.

10. Be responsible for creating and maintaining a position binder to document all actions undergone during his term.

11. Be responsible for conducting an appropriate officer transition with the newly elected officer of his position at the conclusion of elections.

12. Attend the formal officer transition ceremony held at the end of the fall semester during his term.

13. Attend the Incoming Presidents Retreat held annually in January.

14. Be responsible for ensuring that all relevant information pertaining to his position gets posted on the Greek Affairs website and is revised accordingly.

B. If any executive member has two unexcused absences in one semester, he can be brought before the Council of Fraternities for removal from office as outlined in Section 3 of this article.
C. President shall:

1. Be responsible for strategic planning.

2. Be responsible for the improvement of university and community relations.

3. Be responsible for chairing the Council of Fraternities meetings as well as all Presidents’ Council meetings.

4. Be the primary communicator with all chapter Presidents.

5. Establish strong working relations with all Presidents.

6. Be the voice representing the collective opinions of fraternities.

7. Be responsible for communicating the activities of the Executive Council as well as the fraternal community to the following groups: the university, Office of Greek Affairs, all Greek Councils, and any other parties with an interest in the Greek Community.

8. Be responsible for ensuring visibility within the fraternities to improve relations between the executive council and its fraternal chapters.

9. Be responsible for all actions of the Interfraternity Council.

10. Be responsible for all executive officer transitions from year to year and also whenever a new officer is elected.

11. Be responsible in conjunction with the Executive Vice President for continual evaluation of the functionality of the Interfraternity Council Executive Council and restructure as necessary to fit strategic goals of the Greek Community.

12. Be responsible for representing the Interfraternity Council to the University Committee on Fraternities and Sororities (UCFS), the Greek Alumni Alliance and the VEISHEA Advisory Committee (VAC).

13. Be responsible for the completion of the annual Jellison Award on Council Management.

14. Work closely with the presidents of the Collegiate Panhellenic Council, Multicultural Greek Council and the National Pan-Hellenic Council in planning events common to the councils and for beneficial exchange of information.

15. Be responsible for improving inter-chapter relations between fraternity chapters

16. Be responsible for registering the Interfraternity Council as a student organization with the Student Activity Center annually and ensuring that the Interfraternity Council by-laws and constitution meet the outcomes of the Student Organization Recognition Policy.

D. Executive Vice President shall:

1. Be responsible in coordination with the President and Graduate Advisor for the formation of goals and direction of the Executive Council and the Interfraternity Council

2. Be responsible for general Executive Council oversight and individual officer accountability

3. Be responsible for the preparation of an annual report summarizing the accomplishments, activities, and progress of the Executive Council officers.

4. Be responsible for chairing the Interfraternity Council meetings in the absence of the President

5. Assist all Executive Council officers in their initiatives and goals

6. Be responsible for chairing and setting the agenda for all Executive Council meetings

7. Be responsible for the selection of the appointed officers according to Article 4, Section 2, Subsection B including chairing the Selection Committee and overseeing all application materials and election procedures

8. Be responsible for tracking weekly progress made by members of the Executive Council

9. Be responsible for holding progress meetings with all officers of the Executive Council as needed

10. Be responsible for conducting and collecting evaluations of all Interfraternity Council events, programming, roundtables, etc

11. Be responsible for facilitating the Jellison Award process for the MGCA conference including incorporation into biweekly progress meetings, collection of award materials, and final compilation of the award



12. Be responsible in coordination with the President and Graduate Advisor for the creation of all internal Interfraternity Council awards
E. Vice President of Risk Management shall:
  1. Be responsible for coordinating all educational, training, and programming sessions involving risk management including Events Policy Training and Standards Board training biannually with the help of the Interfraternity Council Graduate Adviser and the Assistant Director of Judicial Affairs


  2. Be responsible for the proactive monitoring of risk and other concerns with individual chapters

  3. Be responsible for organizing and operating the Party Evaluation Team (PET).

  4. Be responsible for providing counsel to individual chapters concerning risk management issues

  5. Be the co-chairperson of the Event Review Board with the Collegiate Panhellenic Council’s Vice President of Risk Management

  6. Be responsible for collaborating the Events Review Board with the Iowa State Events Authorization Committee

  7. Be work closely with the Collegiate Panhellenic Council’s Vice President of Risk Management to develop and implement programs, ideas, workshops, etc. for the benefit of the Greek Community

  8. Be responsible for hazing education and prevention

  9. Be responsible for creating and making available alcohol-free alternative programming for the Greek Community through collaborations with other university units and organizations

  10. Be responsible for developing best practices for chapters’ risk prevention programs

  11. Be responsible for evaluating all programming and educational opportunities to ensure that they meet the needs of the Greek Community and adapting as necessary to meet the needs

  12. Be responsible for revising, updating, and distributing the Collegiate Panhellenic and Interfraternity Council Risk Management and Social Chair Events Policy Handbook to individual chapters

  13. Be responsible for revising, updating, and distributing the Collegiate Panhellenic and Interfraternity Council Risk Management Resource to the Greek Community

  14. Be responsible for meeting and coordinating initiatives from the Office of Judicial Affairs on a weekly basis
  15. Be responsible for collaborating with the City of Ames Police and the Iowa State Department of Public Safety on risk management related issues including the annual safety walk held in the fall serving as a liaison between Police and DPS and the Greek Community


  16. Be responsible for serving as the liaison between the Ames City Council and the Greek Community for all sprinkler retrofit concerns dealing with the 2011 city ordinance

  17. Be responsible for ordering and distributing Interfraternity Council wristbands to chapters that host events with alcohol on chapter property

  18. Be responsible for organizing, updating, and distributing a list of local third party vendors with $1000000 of general liability insurance for house party purposes

  19. Be responsible for all areas of risk management within the Interfraternity Council

F. Vice President of Judicial Affairs shall:



  1. Be responsible for the investigation of any rumor or matter that violates local/state/federal laws, Iowa State University policies, Office of Greek Affairs Policies, etc. dealing with the Greek Community that is brought to the Interfraternity Council, The Office of Greek Affairs, or the Office of Judicial Affairs.

  2. Be responsible for acting as the director and chair of the All Greek Judiciary Council and serve as liaison to the Interfraternity Council.

  3. Be responsible for the filing and preparing of all judicial action between chapters, groups or individual members with the Office of Judicial Affairs.

  4. Be responsible for developing policies concerning the handling of judicial courses of action in coordination with the Office of Judical Affairs.

  5. Be responsible for all judicial matters and the communication of these issues to university officials as necessary.

  6. Be required to at least be in their third semester as a Greek member upon the start of their term.

  7. Be responsible for meeting and coordinating initiatives from the Office of Judicial Affairs on a weekly basis.
  8. Maintain a relationship and be the main contact persons with the Ames Police Department and Department of Public Safety with matters concerning the Greek Community


  9. Be responsible for developing and utilizing an avenue for providing anonymous reporting of hazing.

  10. Be responsible for assisting the Vice President of Risk Management on all major risk prevention initiatives and projects.

  11. Be required to do an annual review of the Bylaws and Constitution.

G. Vice President of Communications shall:



  1. Provide leadership and facilitation for GREC Marketing Directors in collaboration with VP of Communications and other Greek governing councils. GREC directors may include but are not limited to event planning, research, advertising, design and writing. General responsibilities of the GREC team are:

    1. Oversight of Greek logo, Greek brand and layout of online and print publications

    2. Advertising and Sponsorship including but not limited to business liaison and resource development

    3. Research including but not limited to Greek statistics, campus trends, recruitment, retention, leadership, academics and annual report

    4. Writing, content and photography

  2. Educate Interfraternity Council chapter leaders regarding marketing strategies and initiatives

  3. Project management for all potential new member marketing pieces for incoming freshmen, transfer students and current students

  4. Primary contact for all marketing vendors

  5. Assist IFC council members with marketing IFC events

H. Vice President of Recruitment – University and Prospective Member Coordinator shall:

1. Be one of the co-chairmen of the Recruitment Executive Committee

2. Be responsible for developing, implementing, and enforcing all recruitment rules and regulations

3. Be responsible in coordination with the other Vice President of Recruitment, Vice President of Marketing, and the Vice President of Finances for developing and maintaining the recruitment budget

4. Be the main contact and liaison for the Office of Admissions

5. Be responsible for attending the quarterly meeting with the Iowa State University Office of Admissions staff

6. Be responsible for arranging and setting up all Experience Iowa State Days, Transfer Student Days and Orientation including arranging chapter tours and setting up the Greek Affairs Booth in coordination with the Collegiate Panhellenic Council’s Vice Presidents of Recruitment and Prospective Member Liaison

7. Be responsible for coordinating the Greek Affairs booth for all university events including but not limited to Clubfest, Welcomefest, etc.

8. Serve as the prospective member liaison for the Interfraternity Council

9. Be responsible for setting up informational sessions for prospective members

10. Be responsible for tracking all interested members and following up as necessary

11. Be the main contact responsible for the Delphi online recruitment database

12. Be responsible for knowing all university policies and regulations related to recruitment and educating chapter members as necessary

13. Be responsible in coordination with the other Vice President of Recruitment for the Interfraternity Council, Vice President of Marketing, and the Collegiate Panhellenic Council for setting up, coordinating, and facilitating Greek Getaway

14. Be responsible for computing and updating all recruitment related statistics

Summer Job Responsibilities

16. Be the main point of contact for half of the current fraternities, responsible for developing a

strategic plan, continuing education, tracking the strategic plan and monitoring results

17. Be responsible for manning the Greek Affairs booth for every new student orientation resource

fair.

18. Be responsible for developing the Greek Affairs programming during orientation



19. Be responsible for coordinating all chapter tours including attending all tours and evaluating

all tours

20. Be responsible for coordinating all preference sheets and matching prospective members with

chapters, including written reports to the prospective member and the chapters

21. Be responsible for following up with potential members and chapters two weeks after the

preference sheet process has started

22. Be responsible for helping coordinate second visits for the potential members with the chapters

as necessary

23. Be responsible for collecting and maintaining all recruitment related statistics and sending

updates to the chapters and the Office of Greek Affairs every 15 days during the summer term



  1. Be responsible for coordinating all Department of Residence contract breaks with the

individual chapters
I. Vice President of Recruitment – Educational Programming and Special Events Coordinator shall:

  1. 1. Be one of the co-chairmen of the Recruitment Executive Committee

  2. 2. Be responsible for developing, implementing, and enforcing all recruitment rules and

  3. regulations

  4. 3. Be responsible in coordination with the other Vice Presidents of Recruitment and the Vice

  5. President of Finances for developing and maintaining the recruitment budget
  6. 4. Be responsible for developing, implementing, and conducting recruitment educational


  7. sessions for recruitment chairmen

  1. 5. Be responsible for setting up workshops for recruitment chairman on effective

  2. communication skills, university resources, strategic planning and goal setting

  3. 6. Be responsible for giving educational presentations to chapters concerning recruitment

  4. practices with an emphasis on informal and summer recruitment

  5. 7. Work with the other VP of recruitment in order to be responsible for the selection and training of all Rho Gammas

  6. 8. Be responsible for setting up workshops to educate Rho Gammas on effective

  7. communication skills, university resources, disaffiliation, etc.

  8. 9. Be responsible for setting up, planning, and working with the VP of Marketing coordinator

  9. to publicize all Inter-fraternity recruitment events including Battle of the Halls,

  10. Watermelon Fest, Formal Fraternity Recruitment(if applicable to that term) and any other

  11. events that are held throughout the year

Summer Job Responsibilities



  1. 10. Be the main point of contact for half of the current fraternities, responsible for developing

  2. a strategic plan, continuing education, tracking the strategic plan and monitoring results

  3. 11. Be responsible for manning the Greek Affairs booth for every new student orientation

  4. resource fair.

  5. 12. Be responsible for developing the Greek Affairs programming during orientation

  6. 13. Be responsible for coordinating all chapter tours including attending all tours and

  7. evaluating all tours

  8. 14. Be responsible for coordinating all preference sheets and matching prospective members
  9. with chapters, including written reports to the prospective member and the chapters


  10. 15. Be responsible for following up with potential members and chapters two weeks after the

  11. preference sheet process has started

  12. 16. Be responsible for helping coordinate second visits for the potential members with the

  13. chapters as necessary

  14. 17. Be responsible for coordinating all Department of Residence contract breaks with the

  15. individual chapters

J. Vice President of Marketing shall:

1. Be responsible for all recruitment publications

2. Be the marketing liaison to the Greek Alumni Alliance

3. Be responsible in coordination with the Vice President of Public Relations and Communications for developing all marketing and publicity materials for all Interfraternity Council and Recruitment related events

4. Be responsible for assessing perceptions of the Greek Community and develop strategies for addressing issues.”

5. Be responsible for tracking and monitoring the effectiveness of all Greek marketing publications and materials

6. Be responsible for developing a final report dealing with the annual marketing campaign and presenting it to the Council of Fraternities, the Greek Alumni Alliance, University Council on Fraternities and Sororities and any other interested organizations

7. Be responsible for working with the Vice President of Recruitment to publicize all Interfraternity recruitment events including Battle of the Halls, Formal Fraternity Recruitment (if applicable to that term), Watermelon Fest, and any other events that are held throughout the year

9. Be responsible in coordination with the Vice President of Finances for developing and maintaining the marketing budget

10. Be responsible in coordination with the other Vice Presidents of Recruitment for the Interfraternity Council and the Collegiate Panhellenic Council for setting up, coordinating, and facilitating Greek Getaway.

11. Be responsible for developing, coordinating, delegating and working with the Greek Marketing Executive Council

13. Work with the Vice Presidents of Recruitment to establish graphics and content for Recruitment publications and an appropriate time-line for the Recruitment publications to be completed and distributed.

14. Maintain a historian’s notebook with newspaper and magazine articles and advertisements pertinent to Greeks.

15. Be of good public image and good relations with the campus and community, it will be the responsibility of this officer to utilize campus resources such as but not limited to sandwich boards, display cases, and website to promote the Interfraternity Council and the Greek Community Recruitment

16. Facilitate at least two Recruitment Marketing roundtables

18. Maintain a complete and up to date notebook and/or files with current policies, procedures, correspondence, budgets, and programming resources

K. Vice President of Community Service and Philanthropy shall:

1. Be responsible for designing, implementing and evaluating new activities and initiatives for individual chapters and the Greek Community as a whole in the areas of community service and philanthropy

2. Be responsible for communicating with chapters and developing community service and philanthropy programs with all individual chapters

3. Be responsible for tracking and communicating all philanthropic opportunities to the Greek Community including developing a Greek philanthropy calendar each month during the semester

4. Be responsible for preparing and planning Greek Easter Egg Hunt, the Greek Getaway Philanthropy Lunch, and Greek Trick or Treat with Collegiate Panhellenic Council’s Director of Special Projects

5. Be responsible for working with the South Campus Area Neighborhood (SCAN) community on beautification projects.

6. Be responsible for working with different university and community organizations and units including ISU Volunteer Center and Volunteer Center of Story County to develop and implement new service based initiatives in the Greek Community

7. Be responsible for developing and maintaining a model to track volunteer, service-learning and civic engagement in chapters

8. Be responsible for incorporating service model into Fraternal Excellence Awards and developing an assessment checklist to increase accountability and participation

9. Be responsible for holding additional roundtables focused on different aspects of developing service learning and using outcomes from these roundtables to enhance Greek leadership initiatives

10. Be responsible for collaborating with Ames Community groups and organizations to recognize needs of the Ames Community and direct Greek service initiatives at addressing these concerns

11. Be responsible, in coordination with the Vice President of Public Relations and Communications, for publicizing all Greek philanthropic and service projects to the greater Iowa State University and Ames Communities

12. Be responsible for utilizing chapter and governing council philanthropy activities as recruitment events for potential members

13. Interview, elect and advise the Greek Philanthropy and Service Committee (GPS) with Collegiate Panhellenic Council’s Director of Special Projects

L. Vice President of Member Education and Development shall:


  1. Be responsible for developing a model “out-of-house” new member program for chapters by compiling best practices from all chapters

  2. Be responsible for collecting new member retention statistics and communicating these statistics to the Office of Greek Affairs and the Greek Community

  3. Be responsible for conducting focus groups dealing with new member retention and implementing and developing strategies to increase new member retention rates

  4. Be responsible for conducting focus groups dealing with seniors who relinquish their Greek membership and in coordination with the Office of Greek Affairs staff implement and develop strategies to increase senior retention rates

  5. Be responsible for collecting and evaluating senior programming and chapter policies concerning seniors and then identifying an action plan to increase senior retention rates

  6. Be responsible for collaborating and working with the Vice President of Scholarship on all retention related issues and initiatives

  7. Be responsible for organizing, developing, and operating the Greek Community’s new member orientation “Went Greek Now What”

  8. Act as co-student advisor of the Emerging Greek Leadership Council with the appropriate Collegiate Panhellenic Council Vice President of New Member Education

  9. Be responsible for collaborating with New Student Programs and Office of Admissions to incorporate Destination Iowa State into the Greek experience for all students new to Iowa State University

  10. Be responsible for developing and implementing continuing member education compiling best practices from all chapters
  11. Be responsible for collaborating with other Iowa State University departments and units in developing leadership conferences like the Global Citizenship Symposium and serve as the liaison for the Interfraternity Council


  12. Be responsible for incorporating diversity education into Greek leadership events

M. Vice President of Scholarship shall:



  1. Be responsible for providing academic resources to chapters including a scholarship guidebook, scholarship chair training, and community programming related to scholarship by using a variety of campus services including Supplemental Instruction, Tutoring and the Academic Success Center.

  2. Be responsible for evaluating University, Greek Community and individual chapter programming to eliminate overlap and to increase focus on academics throughout the year.

  3. Be responsible for recognizing individuals and chapters that are meeting and exceeding academic benchmarks including holding Academic Recognition Night each year among other methods.

  4. Be responsible for identifying at risk groups for underachieving academics and in collaboration with these groups target specific programs and initiatives to improve academic performance.

  5. Be responsible for assessing academic achievement in the Greek Community each semester and that are not meeting Office of Greek Affairs benchmarks accountable.

  6. Be responsible for collaborating and working with the Vice President of Member Education and Development on all retention related issues and initiatives.

  7. Be responsible for collecting and maintaining a database outlining all Greek related scholarships and financial aid.

  8. Be responsible for the development of and awarding of any scholarships that come from the Interfraternity Council.

  9. Be responsible for the recognition of outstanding faculty advisors and house directors aiding chapters in the Greek community.

  10. Be responsible for communications with the Greek Honors Societies.

N. Vice President of Finance shall:


  1. Be responsible for preparing a budget and submitting it to the Interfraternity Council for approval


  2. Be responsible for providing financial updates at meetings of the Interfraternity Council

  3. Be responsible for keeping thorough and accurate financial records of all transactions of the Interfraternity Council and handling all accounts payable and receivable

  4. Be responsible for maintaining proper records for the annual audit by the Campus Organizations Accounting office

  5. Be responsible for developing resources and educational programming for chapter treasurers

  6. Be responsible for knowing the Campus Organization Accounting voucher and intramural system including going through Campus Organization treasurer training annually

  7. Be responsible for serving as a resource to chapter treasurers needing assistance in training and handling of financial matters

  8. Be responsible as an office manager including ordering supplies and obtaining them as needed and any other office upkeep that is deemed necessary


Section 2 Vacancies

  1. Resignation of an Executive Council officer will be submitted in writing to the Executive Council and the Council of Fraternities.

  2. An interim officer will be appointed by a joint decision between the President, Executive Vice President, and Graduate Advisor.

    1. The interim officer will be ineligible to run for the position being elected during the special election.

    2. The interim officer will be terminated upon the special election of the Council of Fraternities.

  1. The process for nominations and elections of vacancies on the Executive Council will begin at the Council of Fraternities meeting immediately following receipt of official resignation.
  2. The term of office for those elected to fill a vacancy on the Executive Council will be through the next scheduled election of Executive Council officers.



Section 3 Impeachment procedures of Executive Council Officers

A. Elected officers are subject to impeachment charges during anytime of their elected term.

B. Impeachment procedures may be initiated by a petition of not less than 20% of the Executive Council or the Council of Fraternities.

C. Any Executive Council Officer found to have committed nonfeasance, misfeasance, or malfeasance of duty by two-thirds of the voting delegates of the Council of Fraternities will be removed from office.

D. The Council of Fraternities will hold a special election within twenty-one days, for the replacement of such officers after the proper initiation and completion of impeachment.
Section 4 Order of Presidential succession

A. Executive Vice President

B. Vice President of Risk Management

C. Vice President of Judicial Affairs

D. Vice President of Communications

E. Vice Presidents of Recruitment

F. Vice President of Marketing

G. Vice President of Community Service and Philanthropy

H. Vice President of Member Education and Development

I. Vice President of Scholarship

J. Vice President of Finances
Section 5 Appointed Officers/Ad-Hoc Committees

A. Any officers/ad-hoc committees deemed necessary may be appointed by the Interfraternity Council President.




ARTICLE IV

CANDIDATES, NOMINATIONS, AND ELECTIONS

Section 1 Candidates

A. The following officers are to be elected annually:

1. President

2. Executive Vice President

3. Vice President of Risk Management

4. Vice Presidents of Judicial Affairs

5. Vice President of Communications

6. Vice Presidents of Recruitment

7. Vice President of Marketing

8. Vice President of Community Service and Philanthropy

9. Vice President of Member Education and Development

10. Vice President of Scholarship

11. Vice President of Finances

B. Qualifications to be elected to and hold office


  1. Candidates shall be initiated and be of active status within their own fraternity.

  2. Candidates shall be a full time student at Iowa State University.

  3. Executive members must have a minimum cumulative GPA of 2.5 and meet that GPA in the semester prior to the election, the semester of election, and semesters during the term of office

    1. In the event of a council officer's grades falling below the stated/required expectations, it is the duty of the Vice President of Scholarship, the Executive Vice President, and the Graduate Advisor to consult with the officer.

    2. It shall be determined whether or not the individual can still uphold his duties as Executive Council officer. During consultation, either the officer will be asked to resign or an appropriate plan of action will be developed.

  4. The office of Interfraternity Council President shall be filled by an Interfraternity Council officer who was elected prior to the current election or a former Chapter President

    1. If the office cannot be filled by a current or former Interfraternity Council officer or chapter president, then the options below shall govern selection

      1. A third year student who has held a major executive role in their chapter and held another executive position on the Emerging Greek Leadership Council, Greek Week, Blood Drive, or other campus organization.

  5. Candidates for the offices of President, Executive Vice President, Vice President of Risk Management, and Vice President of Judicial Affairs may not hold the position of president or Interfraternity Council Representative of their chapter.
  6. Candidates for the Offices of Vice President of Risk Management and Vice President of Judicial Affairs may not hold the position of risk manager of their chapter, nor may they be both from the same chapter.


  7. Candidates for the offices of Vice Presidents of Recruitment cannot hold chapter positions dealing with recruitment.


Section 2 Selection

A. Slating Process Procedure

1. Applications and job descriptions will be made available at a predetermined Council of Fraternities meeting by the Executive Council and sent out to all member chapters.

2. Applications will be due on a date communicated by the Executive Council.

3. The Executive Council will form a selections committee to review all application materials and conduct all slating interviews two weeks prior to elections.


  1. The Selections Committee shall consist of:

    1. Executive Vice President.

    2. Executive Council officer of the position being interviewed.

    3. Interfraternity Council Graduate Assistant.

b. The Executive Vice President will be the chair of the committee.

c. In the event of a tie between the Selections Committee for a position, the President will

cast the deciding vote for the slated position based solely on the applications for the

position.

d. The Selections Committee will interview all candidates and vote for the best candidate

for each position. This will be known as the slate.

4. The slate will be announced at a predetermined Council of Fraternities meeting after all candidates have been interviewed.

5. The slate announced to the Council of Fraternities will simply be a recommendation by the Selections Committee.

6. Any candidates who did not participate in the slating process, that are considering running from the floor must notify the Executive Vice President two days prior to the elections meeting so that necessary grade checks can be completed

7. Election Meeting

a. At the meeting of elections, all candidates for each Executive Council position will present his platform to the Council of Fraternities with a five minute time limit.

b. Each candidate will be allowed up to two supporting spokespersons for his position

each with a two minute time limit.

c. The Executive Vice President will be responsible for distributing each applicant’s application to each chapter that requests specified applications.

d. Each candidate must leave the room during the supportive speeches and then return at

the closure of those speeches to answer questions from the floor.

e. Following the presentation of all candidates’ platforms and supportive speeches, all

candidates will be asked to leave the room. The floor will then be open for discussion

on each of the candidates by the entire Council of Fraternities. This will occur for each

respective Executive Council position.

8. The Council of Fraternities does not have to approve the slate presented by the Selections Committee

9. A majority vote of quorum from the Council of Fraternities is needed for approval of the candidate from the election meeting.


        1. If a majority vote is not attained, the top two vote-getters will have a runoff election in which a majority will be necessary

        2. If the top two vote-getters tie two consecutive times, the standing IFC President will cast the deciding vote.


ARTICLE V

LEGISLATION
Section 1 Introduction

A. Legislation may be introduced by any member of the Interfraternity Council Executive Board or Council of Fraternities considered in good standing according to Article II, Section 3, Subsection A of the Interfraternity Council Bylaws.

B. All members of the Council of Fraternities except the President may participate in all discussion/debate, with the exception of Executive Officer Elections.

C. All members of the Council of Fraternities may ask questions of the candidates during Executive Council officer elections.


Section 2 Obligation of Members

A. All legislation, when approved by the Council of Fraternities in the proper manner, will immediately become binding upon all the members of the Council of Fraternities and the Interfraternity Council.

B. Mandatory Events

1. The Interfraternity Council may require a chapter’s members to attend/participate in programming they deem appropriate to for educational benefit, the well-being of the Greek Community, or the advancement of the Greek Community as a whole.

i. These events must be announced at least two weeks before the event.

2. Enforcement may include fines, alternative programming, or other appropriate sanctions.



ARTICLE VI


FINANCES
Section 1 Budget

A. The Executive Council will present the year-long Council budget by the fourth meeting of the spring semester. This budget will outline the financial operation of the Interfraternity Council for the coming year, including the anticipated income and expenditures of operations and recruitment.

B. The budget will be subject to approval from a majority of chapters on the Council of Fraternities within two weeks of submission.

C. The budget will be submitted for approval and distributed to all chapters. Once approved, the voted upon and approved budget will again be distributed to all chapters within one week of approval at the next Council of Fraternities and via email.

D. The Vice President of Finance will be responsible for giving budget updates at the beginning, middle, and end of each semester and presenting these updates to the Executive Council and the Council of Fraternities.

E. No Council funds may be used for the purchase of alcohol.

F. The Vice President of Finances may deny payment of a receipt if the merit of the purchase does

not support the Interfraternity Council goals or ideals.

G. All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Campus Organizations Accounting Office and/or approved institution/office (must receive authorization via Campus Organizations Accounting Office). All funds must be deposited within 48 hours after collection.

Section 2 Chapter Membership Reports

A. All member fraternities of the Interfraternity Council will submit the chapter membership report no later than 48 hours prior to the second Council of Fraternities meeting of each academic semester via the Office of Greek Affairs Odysseus membership program. The membership report submitted on Odysseus will be used the day of the deadline.

Section 3 Dues

A. Semester dues will be set according to the membership of the fraternity community.

1. Associate member fraternities are assessed at 50 percent of the rate of member fraternities.

2. The date the bill is released to chapters will known as the official date of billing.

3. The dues will be collected by each member/associate member fraternity and submitted to the Vice President of Finances within ten business days after the official date of billing by 5:00 PM. This date will be known as the bill due date.

4. Chapters who cannot fulfill the Interfraternity Council membership dues at the specified deadline must meet individually with the Vice President of Finances and Interfraternity Council Graduate Advisor to sign a promissory note for the dues owed and to develop a structured payment plan to fulfill their dues requirement.

5. Those fraternities not making payment by the bill due date will not be allowed to vote at future council meetings and will be assessed a $25.00 late chapter and a $5.00 per business day charge after that until payment has been submitted to the Vice President of Finances. Upon payment voting privileges will be returned to the delinquent chapter.

6. Those fraternities that do not make payment within five business days from the date the bill was issued will be referred to the Vice Presidents of Judicial Affairs.

Section 4 Reserves

A. At the end of the Executive Council term, any excess money that was budgeted for and not used must be voted on and approved to be used in the next year’s budget.

B. Any item or purchase with the use of excess or rollover funds over $300 and not explicitly outlined in the Interfraternity Council budget, must be proposed, voted on, and approved by the Council of Fraternities. Any purchase below $300 will be at the discretion of the Executive Council.

C. Approval of the use of the rollover budget or any reserve funds will be a majority vote.



ARTICLE VIII

INTERNAL AND AFFILIATE ORGANIZATIONS
Section 1 Organizations

A. Greek Relations Executive Council

B. Emerging Greek Leadership Council

C. Recruitment Executive Committee

D. All Greek Judicial Council
Section 2 Representatives

A. Emerging Greek Leadership Representative

B. Government of the Student Body Representative

C. Other representatives can be appointed as deemed necessary


ARTICLE IX

RECRUITMENT RULES
Section 1 Name

A. The governing body for all fraternity related recruitment efforts will be called the Interfraternity Council Recruitment Executive Committee.


Section 2 Statement of Position

A. The purpose of recruitment rules and guidelines governing fraternity recruitment at Iowa State University is to promote equity among the chapters and provide maximum opportunity for prospective members to obtain an objective view of all fraternities. Most importantly, recruitment rules and guidelines promote consistency among the chapters to ensure productive succession of the Greek Community. Above all, the purpose of the recruitment rules and guidelines is to ensure the proper process, truthful informing, and safety of the prospective member in hopes to create the most positive recruitment experience for the student. It will be the duty of the Interfraternity Council Recruitment Executive Committee and the Vice Presidents of Judicial Affairs to ensure a respect for this purpose.

Section 3 Structure

A. The Vice Presidents of Recruitment will serve as chairs of the committee with the President, Executive Vice President, and the Graduate Advisor as ex-officio members.

B. The Vice Presidents of Recruitment may appoint or remove other members from the Executive Council or from the fraternity community to serve on the Recruitment Executive Committee, as they deem necessary.

C. The members of the IFC Recruitment Executive Committee shall be made up of the President, Executive Vice President, Vice President of Judicial Affairs, Vice President of Risk Management, Vice President of Communications, and the Vice Presidents of Recruitment.

Section 4 Definitions

A. “Recruitment” shall be defined as the process a non-affiliated male pursues to associate or acquire information about potentially joining a fraternity.

B. ‘Prospective member” shall be defined as any non-affiliated male who is interested in joining a chapter.

C. “Recruitment situation” shall be defined as any situation, event, or function where at least one prospective member is present. This will include any chapter and/or Interfraternity Council activity, formal or informal, regardless of location of that function.

D. “Bid” shall be defined as any invitation (the Non-Hazing/grade release Card from the office of Greek Affairs) to join a fraternity.

E. “Bid acceptance,” by a prospective member, shall be defined as when a prospective member signs the Non-hazing/grade Release Card and that card has been received by the Greek Affairs Office.

F. “Dirty recruitment” shall be defined as any recruitment technique that demeans another chapter or the Greek Community as a whole to benefit a chapter or to persuade a perspective member to join a chapter under false pretenses.

G. “High school senior” shall be defined as a student who is classified as a senior in high school, and has not graduated.

H. “Senior Visitation” shall be defined as any visit by a high school senior to a chapter house.
Section 5 Regulations

A. There will be no alcohol present or consumed by chapter or prospective members at a recruitment function, or during any recruitment situation.

B. No member of any fraternity shall


  1. Participate in a practice of unethical or dirty recruitment




  1   2   3   4


The database is protected by copyright ©hestories.info 2017
send message

    Main page