North Carolina Cooperative Extension State Advisory Council June 5-7th Meeting Minutes



Download 49.91 Kb.
Date conversion27.01.2017
Size49.91 Kb.



North Carolina Cooperative Extension State Advisory Council

June 5-7th Meeting Minutes


Guilford County

Greensboro, North Carolina


Tuesday, June 5, 2007 Total Attendance (50)

North Carolina Cooperative Extension State Advisory Council Members in attendance: (19)

Ireni Autry, Josh Bridges, Ron Joyner, Jack Parker, Chuck Moseley, Pete Miller, George Quigley, Jo Ann Stroud, Shelly Willingham, John Schnautz, Sue Glovier, Jacob Furr, George Quigley, B. A. Smith, V. Mac Baldwin, Noland Ramsey, Charles Boyd, Steva Allgood, Reid Pollard



A&T Strategic Planning Council: (16) David Autry; Keith Baldwin, Albert Brown, Larree Cherry; A.P. Coleman, Ed Daniel, Thelma Feaster, Barbara Fenner, Rob Fuller, Perry Graves, Mary Gurley, Miriam Lawson, Bill Mortez, Shirley McNeill, Sybil Mitchell-Simmons, Claudette Smith

A&T Administration in Attendance: (6) Dr. Ellen Smoak, Dr.Celvia Stovall, Sheilda Sutton, Anita Wright, Dr. Ray McKinnie, Dr. Daniel Lyons

NCSU Administration in attendance: (9)

Joy Staton, Dr. Jon Ort, Dr. Deborah Crandall, Bob Edwards, Dr. Russell King, Brenda Morris, Dr. Danny Shaw, Dr. Wanda Sykes, Dr. Joe Zublena

---------------------------------------------------------------------------------------------------------------------


Meeting began at 2:00 p.m.

---------------------------------------------------------------------------------------------------------------------



Welcome and Introductions: Mr. Noland Ramsey, Chair, SAC, Mrs. Larree Cherry, Chair, Strategic Planning Council, Mr. Bob Edwards, NCCES -NW Director, Dr. Daniel Lyons, NC A & T Regional Coordinator and Mrs. Brenda Morris, County Director, NCCES – Guilford Co.

Larree Cherry opened the meeting and asked everyone to look at the agenda. She welcomed each person and thanked them for the time to come and share. Larree introduced the SPC and asked them to stand and give their county. Noland Ramsey asked the SAC members to stand and introduce themselves.


Dr. Daniel Lyons brought words of welcome to the group. Dr. Lyons is the Regional Central Coordinator for A&T. Dr. Lyons thanked everyone for their dedication to Cooperative Extension.
Mrs. Brenda Morris, Guilford County Extension Director welcomed the SAC/SPC to Guildford County. She gave some facts relating to Guilford, which is the 3rd largest county in the state.
Ron Joyner volunteered to report on 1st day. There will be transportation for everyone tomorrow.
Noland Ramsey introduced Bob Edwards, District Director for Northwest. Bob welcomed everyone to the Northwest.
Noland Ramsey introduced the administration and district directors and asked them to introduce themselves.
Noland Ramsey introduced Dr. Jon Ort and gave a short biographical sketch on him before he spoke to the group.
Dr. Ort Administrative Update:
Dr. Ort welcomed everyone to meeting. He congratulated all the members for working closely together for the good of both the organization and the citizens. Dr. Ort thanked Noland and Larree for their leadership.

Dr. Ort and Dr. McKinnie had wanted to make this a discussion today but we probably won’t have as much time for this as we would like.

Dr. Ort explained the position of CALS on action of Senate as it relates to Research Stations across the state: 18 research stations and 7 field labs across the state. The ownership of these stations is in a bill in the house to be transferred over to N.C. State University. There will be more information forthcoming on this later.
Dr. Ort thanked George Quigley in call to action by Chancellor and President Bowles in support of University system’s budget and NCSU’s budget. Last week President Bowles was quoted as saying 2 universities came to forefront when called to action – NCSU (mainly CES) and UNC.
The legislature voted on the budget last night. It has not passed yet. There will be more work to do in next months. The month of June will be a critical month. Dr. Ort passed out handouts to show what is in the budget. There is 34 million in funding for repair & renovation of all 6 4-H camps.

Dr. Ort passed out a copy of the letter that went out this morning from the Dean of College of Agriculture and Life Sciences, Dr. Johnny Wynne. The letter deals with the College position on Research Stations. This is not a new topic to talk about downsizing of research stations. This is an issue that has been on the table in the legislature for quite a while. The College finds itself in a position where it may inherit management of all research stations in state – 9 million dollar budget. The college will do what the General Assembly asks us to do. The letter states clearly some of the major points of this administration. A&T will be involved with us and with Farm Bureau and NCDA and others in reviewing the efficacy and efficiency of how these stations are utilized and should they be closed, merged etc. All we do is make recommendations, but the Assembly will make the decision. Discussion followed about the political side of this item. As leaders across the state Dr. Ort definitely wanted this group to be made aware of the situation. Question asked if there had been an audit of stations. Dr. Ort said there had been 2 audits.

There will be more discussion of this to follow.


Larree Cherry introduced Dr. M. Ray McKinnie from A&T.
Dr. McKinnie talked about a couple of points. One being concerning a new internal quality control measure that the school of Agriculture and Sciences is implementing. We are sharing this with you because we consider you our extended family of NCA&T and NCSU and want to keep you informed. School of Agriculture has made monumental changes since Dr. Thompson came on board. During this time period we had an administrative assistant that was charged with theft, embezzlement etc. Appropriate actions were taken and as a result of that it caused A&T to take a strong look at all of internal control and measures and procedures. Intent that out of this that we have developed a draft document that hopefully will be finished soon and transferred to University for final approval.
Critically examined how we operated as school. A&T outlined some strategies to enhance and developed an internal controls committee and brought an internal auditor in. Hopefully we’ll have guidelines and checklists and report and have a CD to present in August.
A&T has moved swiftly to correct the situation and prohibit future incidents as such.
New Farm Bill:

5 elements:

Formula funds – would like to see reauthorization and would like to move it to 20-25%

Facilities Program – new dollars to build new facilities

Capacity Billing

EFNEP
100,000 dollar minimum. New dollars grow beyond that critical level to share in new growth.


Food Stamp Nutrition Education Program – allow us to share in those dollars appropriated annually.
Dr. McKinnie opened floor for a brief questions.
Ms. Cherry thanked Dr. Ort and Dr. McKinnie for administrative update.

4-H Conference Delegates:

4-Hers are youth leaders. The 4-H’ers attended 4-H national conference as delegates. They came today to share their experiences.

Doug Edwards – 4-Her – talked about National 4-H conference in Washington, DC – working conference. Doug is from Anson County. At the conference 4-H’ers discussed different programs and share ideas with others. Met with state legislators and talked to them about 4-H and asked them for support of Farm Bill.

Naosha Ala- talked about the conference, what they did, where they went. Got to meet other students – she is from Forsyth County.
Jasmine Townsend – her favorite part was meeting new people and the pin swap. Jasmine is also from Forsyth County.
Doug told a little about how they get selected – the 4-Her fills out an application and resume. This is submitted to the state office and then the ones selected are asked to come up for an interview and they have a panel of judges that ask questions. 5 delegates from NCSU were selected from the process and A&T had five that were hand picked.
Mrs. Cherry applauded the youth. Noland Ramsey judged senior projects this year and commented that the ones that did well were the ones that had been in 4-H.
The 4-H’ers enjoyed touring monuments, town hall meeting where audience asked questions. Capitol Hill was the big thing for whole week. The 4-H’ers talked to legislators about Farm Bill, met with Senator Dole, Butterfield, Virginia Fox, and Robin Hayes. Sec. of Agriculture came and spoke at USDA’s building. The conference was held March 24th29th.

Noland introduced and asked the PILD participants to come up and talk about their experiences in Washington.

George Quigley said this was the most professional presentation he had ever been to.

Pete Miller said it was a very exciting conference. Felt like the mission was to talk about Cooperative Extension and tried to express that Extension has a great network back in the counties. The visit to Capitol Hill was one of the highlights.

The presentation that Larree, Sheilda, Joy and Noland made to the session was also a big highlight of the conference.

B.A. Smith – remarked that he is so proud to be from North Carolina and part of North Carolina Cooperative Extension Service. We outshine the other states.

Chuck Moseley – a very worthwhile time spent in D.C. both conference and time on Capitol Hill. Heard in D.C. that Back Home Visits are very important and encouraged the SAC/SPC to bring them in your territory.

Reid Pollard – to him it seems Extension is getting better at making contacts. It was a very good trip.

Noland thanked the group that went. The group was very knowledgeable about what they were talking about.

Noland said Back Home Issues are very important to them. Knowledge is very important. Noland introduced Larree Cherry and she gave us the presentation she gave in Washington, D.C.
Larree said they went to represent the volunteer leadership for the state of North Carolina. Larree shared some of things done for the advocacy of Cooperative Extension across the state.
Noland Ramsey and Larree Cherry introduced Mr. Harvey Lineberry, Assistant Dean for Personnel NCSU, and Ms. Chiquita McAllister, NCA&T Personnel Officer, Diversity Catalyst Team.
Cooperative Extension is recognizing a need for change. We need to understand people who are different from us. Leadership is always a choice.
Sharing work done with change agent states for diversity and engagement. Initiated by Cooperative Extension, this consortium of land grant states (14) is developing successful models for systemic change strategy.
The project is based on a vision for the system.
Pathway to Diversity – 1991 the visioning started. 2002 – change agents states for diversity – 7 states selected we were one of the states chosen. We are held up as a model for the way we work together (NCSU & A&T).
Extension Task Force – recognize the importance of organizational change and managing diversity for the system.

Provide state directors/administrators with the technical skills to lead the change.


Provide models of best practices within the Land-Grant System.
Framework for Change:

Diversity Coordinators

Diversity Catalyst Teams

Organizational Assessments

Leadership Development
Larree thanked Harvey and Chiquita for their presentation.
The meeting adjourned for the day – dinner followed at George K’s.

Wednesday, June 6, 2007 Total Attendance (51)

North Carolina Cooperative Extension State Advisory Council Members in attendance: (19)

Ireni Autry, Josh Bridges, Ron Joyner, Jack Parker, Chuck Moseley, Pete Miller, George Quigley, Jo Ann Stroud, Shelly Willingham, John Schnautz, Sue Glovier, Jacob Furr, George Quigley, B. A. Smith, V. Mac Baldwin, Noland Ramsey, Charles Boyd, Steva Allgood, Reid Pollard



A&T Strategic Planning Council: (16) David Autry; Keith Baldwin, Albert Brown, Larree Cherry; A.P. Coleman, Ed Daniel, Thelma Feaster, Barbara Fenner, Rob Fuller, Perry Graves, Mary Gurley, Miriam Lawson, Bill Mortez, Shirley McNeill, Sybil Mitchell-Simmons, Claudette Smith;

A&T Administration in Attendance: (5) Dr. Ellen Smoak, Dr.Celvia Stovall, Sheilda Sutton, Anita Wright, Dr. Ray McKinnie

NCSU Administration in attendance: (9)

Joy Staton, Dr. Jon Ort, Dr. Deborah Crandall, Bob Edwards, Brenda Morris, Dr. Danny Shaw, Dr. Wanda Sykes, Dr. Joe Zublena, Dr. Donald Cobb


SAC Business Session:
Noland called the meeting to order at 8:25 am
Ireni Autrey gave Treasurer’s report. A lot of the counties have already paid the 07/08 dues. Ireni went over the reports she keeps and how she keeps track of the money. Ireni stressed that personal mileage needs to be turned in to her on a timely basis.
Noland stressed that funds need to be used for Back Home Visits. We need documentation and a request for what took place. Pay the bills first and then send to Ireni for reimbursement after the event. We would love for everyone on SAC to have a back home visit scheduled for the fall in their district.

The budget will reflect what we have taken in. Joy will meet with endowment committee and talk about overages and what we will put in endowment fund.

Joy recommended basing budget on 10,100.00 so the proposed budget will be changed to reflect that.
Link is being printed now and it will be sent out electronically. 2,500 copies will be printed and 25 copies will be sent to each county. Joy suggested cutting the LINK budget to 1500.00. We can take 300.00 off team meetings. Take $150.00 from each district and change to $850.00 but districts can spend up to 1,000.00. $2100 visits will be for back home visits – not $300.00 per district. Jack Parker moved to accept budget as changed. Discussion followed. New proposal- 5500.00 for district activities after discussion in a lump sum not per district.

Jack Parker made a motion to accept new budget and Chuck Moseley seconded it. All in favor, new budget passed.


Committee Reports:

Most active committee is legislative committee. It has been unclear what committees should do in the past. Noland called on George Quigley to discuss the changes to bylaws regarding the committees. Committees should be Executive committee – Chair, Vice-Chair, Treasurer and Advisory State Leader.

Advocacy Committee – promote and implement advocacy efforts to support Cooperative Extension.

Marketing - work closely with Cooperative Extension Marketing Director

Finance – meets when necessary concerning the financial records of the SAC, decide on financial policies and submit proposed budgets to SAC.

The goals of SAC have been more refined. George went over suggested changes to the SAC operating procedures.



Noland asked if there were any questions on changes to operating procedures.

B.A. Smith made a motion to accept the proposed changes to operating procedures and Chuck Moseley seconded it. Sac members would like a hard copy. Ireni suggested having a notebook with operating procedures in it. Chuck moved to suspend the 10-day rule in section 8 and adopt new operating procedures as presented. Motion passed.

George Quigley – Horn Of Plenty – North Carolina Association of County Commissioners is one of the most influential groups in North Carolina. This year Fayetteville is site of conference and George serves on 2 committees – theme for it this year is Cloverleaf of County Government. Friday night the 17th of August is HOP dinner.
Tailgate – Joy said last year 10 were given the opportunity to go to Tailgate. How many would be interested going Labor Day weekend for football game? There were some interested in going.
For first time this year we will have a liaison to SPC. That will involve that person attending both SPC and SAC meetings.
George talked about Legislative handout. George will e-mail this to everyone so everyone will have the links to send e-mails to their representatives. Go down list and make any changes and George will modify the list.
Noland – please remember to send press releases to your local papers. We will do a press release for this morning.
Noland introduced Mrs. Sharon Rowland from the North Carolina Extension Foundation (Executive Director).

Sharon talked about the launch of the campaign for Counties with the SAC group. Sharon challenged the SAC members to go home and talk to people in their district about what’s happening. Will be working with 4-H, agriculture and 4-H foundations. Sharon gave a power point presentation to the SAC members. Purpose is to ensure that they are helping counties with private resources that they need. The campaign is being done to increase the funds. Sharon passed out a copy of her power point to each SAC member. Enhancement fund is short term – withdraw anytime. Endowment is long term and those funds are not given back. Sharon asked the group for questions after the power point. Jack Parker said the perfect person to approach for an endowment fund is an extension worker who is 5 years from retirement. Sharon asked Dr. Ort to come up front for recognition. Sharon presented Dr. Ort with a certificate of recognition for what he has done both personally and professionally for the Foundation.

Noland introduced Mr. Scott Daugherty, from the Small Business Technology Development Center.
Scott spoke on “Developing a Low Wealth County Initiative to Serve Businesses”. Scott explained the SBTDC. Told about the Department. The SBTDC is part of a national program matched with state contributions. It is a unique program in North Carolina. There are 17 offices around the state. Employees are of host institutions. In April the SBTDC became part of NCSU. Their primary focus is providing in depth counseling services for new business start-ups. The average client had 12 to 13 hours of counseling to help businesses make better decisions.

They provide short seminars and multi-day conferences.

They have special resources for new product and market opportunities. They provide boating industry services.

They have a terrific website with great materials and resources. They have clients in all 100 counties.

Clients secured 170 million in financing. Clients of the SBTDC have secured over 1 billion in contracts.

New initiative to target low wealth counties. The SBTDC has been working in the west district to give them more resources. They want to get to core existing businesses in the low wealth counties to maintain what they have and find new opportunities for growth.

There will be a number of opportunities coming up for collaboration with Cooperative Extension.

They need quality referrals. They first need to do strategic needs assessment. A report will then be presented back to the business owner.

Scott answered questions from the group.

Consultative is free. Extensive research projects – fee based at 65.00 per hour.

Noland introduced and gave a brief bio on Ms. Cheryl Lloyd, State Leader, Urban Programming.

Cheryl gave her power point presentation.

North Carolina is one of fastest growing states in country.

Metro populations in the south increased 45% since 1980.

37% of population lives in 8 counties.

Cheryl asked the group for questions. Ron asked about immigrant labor forces and how they are distributed. Urban communities are a mecca for larger Latino populations.

Thursday, June 7, 2007 Total Attendance (46)

North Carolina Cooperative Extension State Advisory Council Members in attendance: (19)

Ireni Autry, Josh Bridges, Ron Joyner, Jack Parker, Chuck Moseley, Pete Miller, George Quigley, Jo Ann Stroud, Shelly Willingham, John Schnautz, Sue Glovier, Jacob Furr, George Quigley, B. A. Smith, V. Mac Baldwin, Noland Ramsey, Charles Boyd, Steva Allgood, Reid Pollard



A&T Strategic Planning Council: (16) David Autry; Keith Baldwin, Albert Brown, Larree Cherry; A.P. Coleman, Ed Daniel, Thelma Feaster, Barbara Fenner, Rob Fuller, Perry Graves, Mary Gurley, Miriam Lawson, Bill Mortez, Shirley McNeill, Sybil Mitchell-Simmons, Claudette Smith;

A&T Administration in Attendance: (5) Dr. Ellen Smoak, Dr.Celvia Stovall, Sheilda Sutton, Anita Wright, Dr. Ray McKinnie

NCSU Administration in attendance: (6)

Joy Staton, Dr. Jon Ort, Bob Edwards, Brenda Morris, Dr. Danny Shaw, Dr. Donald Cobb

-------------------------------------------------------------------------------------------------------------------

Meeting began at 8:15 a.m.

--------------------------------------------------------------------------------------------------------------------

Noland Ramsey opened the meeting and identified the three new members to those who had not been with us the day before.

George Quigley recognized Noland Ramsey for the great work he has done with the council and presented him with a gift.

The group broke up into districts to get a report together.
The group came back together and Noland introduced Mr. David McNeil, Guilford Interim County Manager and gave his biographical sketch to the group.
Urban County Partnership

David McNeil, Interim County Manager
David welcomed everyone to Guilford County. He talked about budget problems, growing school population, in Guilford trying to catch up in building schools. All counties are facing pressure right now because there are some items Commissioners must do. Cooperative Extension is very important to Guilford County and they are encouraging departments to work together. Household hazardous waste day is result of Cooperative Extension working with other county departments. They are trying to explore ways to get more county activities and local programming. Cooperative Extension is working on a Strategic Plan for county government, helped set up community forums; Extension has worked with 13 other departments. in setting that up and they are doing it all in house. Cooperative Extension is working with the local Health Department getting the word out about nutrition and healthy living. Working with Farmland Preservation.
Noland thanked David for coming to our meeting.
Noland introduced Dr. Lisa Guion

Environmental Scanning Process Update
Lisa gave a power point on the Environmental Scanning Process update.

The program development team will provide tools and training

Key thing is engaging our employees

Programs are our product

Engage citizens so we can design programs

11 County Extension Directors are presenting during the Program Planning training

Reinforcing the strong foundation

Reviewed the performance appraisal instrument

Have been doing one-day trainings – trained 328 County Extension Directors and agents in one week

Lisa passed out a handout to everyone.
2 focus meetings with Advisory Council

With 11 steps there is at least one tool that explains the step and what to do.


Larree Cherry introduced Gayle Kildoyle with the Agribusiness Council.
The Mission of the Agribusiness Council is to educate elected officials and general public about the importance of agriculture industry in the state.
Talked about agribusiness council –spend most of time beating up on legislators. Agribusiness is number one industry in the state. Manufacturing of food and food products has dropped over 10 billion dollars.
Gayle’s office lobbies at state and federal level for the agriculture industry. They lobby on issues such as agribusiness profitability and University funding so we can help Agriculture Industry.
Gayle says SAC/SPC is lifeline and blood, when they put on event in the county she needs as many Advisory Council members there as possible. Networking – try to provide opportunities for the agriculture industry to come face to face with elected officials.
Gayle emphasized to the SAC/SPC members to get people’s cell phone numbers – always ask for Legislative aide’s cell phone number. Stress upon them the importance of having that Congressman there. Don’t be afraid to call the staffers, every day if necessary.
State level – go to offices in downtown Raleigh and talk to them. It does help to have an appointment. They love having their constituents come and talk to them.
Agribusiness Council is membership organization – that is their only way of funding.
Gayle passed out information about the Council, who they are and what they do.
They keep restructuring dues so it can be affordable for everyone to join.
District Reports were presented from each district – these will be posted on the web.

Noland thanked Ron Joyner for being a reporter for the SAC/SPC meeting.

Noland introduced Dr. Ort to talk to us again at this point about the Research Station situation and clarify points for the SAC/SPC members.
Dr. Ort came to speak about what we should take back to the counties.
NCSU standpoint:
This is not something that at anytime that our college or Research stations sought. The General Assembly sought this to look at efficiency of how research stations are managed. In the past NCSU has been asked their opinion. There have been audits – on how stations have been managed. Auditor’s observation – we are the only state in the country that manages stations this way – stations are managed in all other states by those who do research – that is the university.
We need to have a good continuing relationship with NCDA. Dr. Ort said the college will do what they are asked to do and do what is good for the citizens of NC in agriculture.
Ron Joyner mentioned that SAC would need ongoing advice from the Administration because of the contact that they will have with Station personnel.
As the meeting came to a close Larree Cherry told Noland Ramsey that he would not come off the Council, but he will move into a new level.
Larree Cherry said we will move forward with One Mission, One Vision and One Extension.
The group adjourned for lunch and to travel back home.
Respectfully submitted,
Pam Dickson

Administrative Support Specialist



ALS








The database is protected by copyright ©hestories.info 2017
send message

    Main page