If the material is issued in more than one physical part and the name or form of name of the publisher, distributor, etc., changes in the course of publication, transcribe the publisher, distributor, etc., statement of the first or earliest part and give the publisher, distributor, etc., statement of the later part(s) in a note.
[B] : G.J. Göschen'sche Verlagsbuchhandlung
Note: Vols. 8-10 have publisher statement: Verlag von G.J. Göschen
4C8. Supplied and conjectured names of publishers, distributors, etc.
If no name, address, or device of a publisher, distributor, etc., appears on or with the material, supply the name of the publisher, distributor, etc., in square brackets if known. If the responsibility of a publisher, distributor, etc., for a particular publication is conjectured, either add a question mark to any supplied name or give the information in a note. In any case of a supplied publisher, distributor, etc., give supporting evidence in a note.
4C9. Publisher, distributor, etc., transcribed as part of another area
If no publisher, distributor, etc., statement appears on or with the material, but the name of the publisher, distributor, etc., has already been transcribed as part of another area, supply it in a short identifiable form within square brackets.
[Springland, Pa.] : [W. Birch]266
(Comment: Place transcribed in statement of responsibility: … / drawn, engraved & published by W. Birch in Springland near Bristol, Pennsylva.)
If transcribing a publisher, distributor, etc., statement in the publication, distribution, etc., area, however, do not abridge or expand the statement simply because it repeats or omits information given elsewhere in the description.
4C10. Publisher, distributor, etc., statements in more than one language or script
4C10.1. If the name of the publisher, distributor, etc., appears in more than one language or script, transcribe the statement in the language or script of the title proper, or if this criterion does not apply, transcribe the statement that appears first. Transcribe the remaining statement(s) as parallel statements, preceding each by an equals sign. Make a note to indicate the original position on the source of any transposed statements if considered important.
4C10.2. Optionally, if it is considered that the parallel statements are too numerous to list exhaustively, and that some may be omitted without significant loss of identification, omit parallel statements after the first using the mark of omission. Transcribe the omitted statement(s) in a note, if considered important.
4C11. No supplied name of publisher, distributor, etc.
If no publisher, distributor, etc., statement can be supplied, or there is no evidence the material has been published omit this element.
Optionally, for material known to have been published, use the abbreviation “s.n.” (sine nomine) in square brackets.
4D1.1. Transcribe dates of publication, distribution, etc., as part of this element. Transcribe the date of execution for unpublished material. Transcribe dates of printing or other manufacture only if appropriate according to the instructions in 4A6 (i.e., when the wording or layout of text on the material suggests that the manufacturer is also functioning as the publisher, distributor, etc.).
4D1.2. Transcribe dates as they appear on the material, including the day and month, if present.
, Octr. 22, 1796267
, 1 April 1790268
, October [the] 20th 1747269
(Comment: “[the]” replaces the brevigraph “yͤye” on the material)
4D1.3. Transcribe words and phrases such as “in the year” and “anno” as part of this element. If both the place and the date of printing appear in conjunction with the phrase “printed in the year,” determine whether “printed” is to be transcribed with the place or the date according to the punctuation or lettering style of the source.
London : [s.n.], printed in the year MDCCXXXVI 270
[Amsterdam?] : [s.n.], anno 1593271
4D1.4. If the date is grammatically inseparable from information transcribed as part of another element or area according to one or more of the conditions enumerated in 1B1.1, transcribe it within that area or element and supply the date in square brackets as the date of publication, distribution, etc.
(Comment: Publisher’s statement: “Published according to an act of Parlt. the 23rd day of June 1739, f.i.c. by John Brett”)
(Comment: Statement of responsibility: “Sadeler scalpsit anno MDXCVIII”)
(Comment: Title includes: “... supplement to the San Francisco Examiner, May 13, 1906)
4D2. Transcription involving adjustments or additions
4D2.1. Roman numerals. If the date appears in roman numerals, transcribe the date as it appears. Omit internal spaces and punctuation (see 0G3.4, 0G4.1). Supply the year in arabic numerals in square brackets.
printed in the year MDCCXXXVI 276
(Comment: On publication: “M.DCC.XXXVI”)
, anno D[omi]ni MDCI 277
, anno Christi MDCIII 278
(Comment: On publication: “M. D. C. III.”)
4D2.2. Disguised dates. If the date appears only in a disguised form (e.g., a rebus or chronogram), substitute for it the date in arabic numerals in square brackets. If the supplied date includes a day/month, use the sequence: day, month, year. Make a note explaining the source of the date. Include a transcription of the original form in the note, if possible and considered important (see also 0G2.3).
Note: Date of publication derived from chronogram
Optional continuation of note: ...: en Iste IrrItat CrIbro MonaChos DIspergens
(Comment: Transcribing the chronogram in this note is optional)
4D2.3. Very long dates. If the statement of the date on the material is very long, substitute for it a formalized statement in square brackets. If the supplied date includes a day/month, use the sequence: day, month, year. Make a note concerning the source and the original form of the statement.
[B] , [18 May 1507]
Note: Date expressed in Latin words on t.p.
(Comment: In publication: “Anno gratiae millesimo quingentesimo septimo die vero decimoctavo Maij”)
4D2.4. Fictitious or incorrect dates. If the year date of publication, distribution, etc., is known to be fictitious or is incorrect, transcribe it nonetheless (see also 4D3). If the real details are known, or can be reasonably surmised, supply thetranscribe it as it appears and supply the real or correct year date in square brackets. If, however, the entire statement consisting of place, publisher (distributor, etc.), and date is fictitious or incorrect, apply 4A4.
If necessary, make a note to clarify that the date added as a correction is a differing date of publication, manufacture, or creation, not a correction of an error on the material.
, Octr. 42 [i.e. 24], 1799280need example of obvious typo
, 1746 [i.e. not before 1804]281
Note: Corrected date based on watermark
, 1611 [i.e. early 19th century]282
Note: Fake Materials and style indicate 19th-century manufacture
(Comment: a painted portrait now known to be a fake)life portrait of Shakepeare
4D2.5. Julian/Old Style dates. If the year of publication, distribution, etc., is based on the Julian calendar (sometimes called the Old Style calendar) and the publication is known to have been published in the following year according to the Gregorian calendar, transcribe the date as it appears and supply the Gregorian year in square brackets.9Make a note to indicate the basis for the supplied year. Do not amend the month and day, if present, by supplying Gregorian equivalents. In case of doubt, do not adjust the year.
[B] , printed anno Domini 1640 [i.e. 1641]
Note: Date of publication based on the Julian calendar; see STC (2nd ed.)
[B] , Februar. 8. anno 1588 [i.e. 1589]
Note: Imprint uses Lady Day dating; see Steele, R. Tudor and Stuart proclamations
If two dates appear on the material, representing both Julian (Old Style) and Gregorian (New Style) dating, transcribe both dates, separated by a slash. Supply the Gregorian year in square brackets, if necessary.
Jan. [the] 1st 1745/6 [i.e. 1746]283
(Comment: On publication: Jan. yͤye 1st, 1745-6”)
4D2.6. Dates not of the Julian or Gregorian calendar. If the date of publication, distribution, etc., is based on a calendar other than the Julian or Gregorian calendar, transcribe the date and supply the equivalent Julian or Gregorian year(s) in square brackets.10
, Fructidor l'an 3e 284
(Comment: Year follows French Revolutionary calendar)
, [1795 or 1796]285
(Comment: Transcribed statement of responsibility uses the French Revolutionary calendar: “J.B. Hüet l'an 4”)
Optionally, if the date of publication, distribution, etc., includes a day/month based on a calendar other than the Julian or Gregorian calendar, transcribe the date and supply the equivalent Julian or Gregorian day/month in square brackets. Use the sequence: day, month, year.
Publié le 9 Thermidor l'an 2e de la Rép. F. [27 July 1794]286
(Comment: Date follows French Revolutionary calendar)
Kal. Mar. [1 Mar.] 1599287
(Comment: Day and month follow Roman-style calendar)
4D2.7. Multiple adjustments or additions.If the date of publication, distribution, etc., requires more than a single adjustment or addition, provide all the supplied information within the same set of square brackets.
[B] , MDCXIII [1613 i.e. 1693]
Note: Corrected imprint date from Wing
[B] , anno MDCXVIII [1618 i.e. 1619]
Note: Imprint from colophon. Date of publication given in Old Style; see STC (2nd ed.)
[B] , [620 i.e. 1859 or 1860]
Note: Date of publication derived from chronogram on t.p.
4D3. Restrikes, later printings of photographs, etc.
4D3.1. If the material bears a publication date, transcribe it as found and supply the date or estimated date of printing in square brackets. Make an explanatory note.
, 1746 [i.e. not before 1804]288
Note: Restrike date based on watermark
, 1620 [but 20th-cent. printing]289
Note: Printed from the original plates in the Plantin-Moretus Museum, Amsterdam.
4D3.2. If no date can be transcribed from the material, supply both the date or estimated date of the original matrix and of the later printing. Make an explanatory note.
[ca. 1650, but 19th-century printing]290
Note: printed from the original plate, on wove paper
4D43. Date of publication, distribution, etc., supplied from other sources
If the date of publication, distribution, etc., does not appear on or with the material but can be supplied from a reliable reference work or strong internal evidence, enclose it in square brackets. Give the source of the supplied date and any needed explanation in a note.
Note: Publication date based on content
(Comment: New York World’s Fair post cardpostcard)
, [26 May 26, 1762]
Note: Publication date from Catalogue of prints and drawings in the British Museum. Division I, political and personal satires, v. 4, no. 3845
4D54. Conjectural date of publication, distribution, creation, etc.
Supply in square brackets a conjectural date of publication, distribution, etc., based on any information available. Indicate the basis for the conjecture in a note.
, [ca. 1917]
Note: Publication date based on copyright date: "Copyright 1917 Leslie-Judge Co. N.Y."291
, [photographed ca. 1865, printed ca. 1890]292
Note: dates based on costume of sitter and later printing process
Note: Date based on advertisement date of Friday October 18
, [192-?between 1920 and 1929?]
Note: Date based on content
(Comment: Image is early aerial view of Kansas City, Mo.)
Note: Olive branch suggests publication at the time of the signing of the Peace of Amiens
(Comment: Paris-published image is portrait of George III of England, on horseback, holding an olive branch)
, [1917 or 1918]294
Note: Date based on activity of War Work Council of the Y.M.C.A.
(Comment: World War I poster printed for the War Work Council of the Y.M.C.A.)
4D65. Patterns for supplying a conjectural date
Give a probable date or period of publication, distribution, etc., according to one of the patterns shown in the examples below, even if it is only an estimate of several centuries. Give any needed explanation in a note.
(Comment: Title of image is “Odd Fellows Hall. The Victors Temperance Brigade, Election Day, Dec. 8, 1906. Corbin, Ky.”)
4D76.3. If the date of copyright or deposit does not represent the probable date of publication, distribution, etc., note it nonetheless and supply a more accurate date of publication, distribution, etc., in square brackets. Provide an explanation for the supplied date if possible.
[B] , [194-]
Note: Publication date suggested by WWII imagery on cover; copyright date of 1929 in colophon
4D76.4. If the material bears both a date of publication, distribution, etc., and a date of copyright or deposit, the latter information may be given in a note, if considered important.
[B] , 1880
Optional note: "Copyright, 1878, by F.B. Greene"--T.p. verso
4D76.5. Optionally, transcribe the most recent copyright or deposit statement (from its beginning at least through transcription of the date) following the publication, distribution, etc. date. Make a note as indicated in 4D6.2-4 as relevant.
, [1865?], entered according to Act of Congress in the year 1865
Note: Deposit statement continues " ... by Gibson & Co. in the Clerks Office of the District Court of the United States for the Southern District of Ohio297
4D87. Date of publication, distribution, etc., in multipart resources and collections
4D87.1. In describing material consisting of multiple pieces produced over a number of years, transcribe the date of the piece produced first and the date of the piece produced last, and connect them with a hyphen. Optionally, also indicate dates or date spans most heavily represented as a bulk date.
[B] , 1692-1702
[GM] , 1845-1860
[B] , MDXIII-MDXXIIII [1513-1524]
[B] , MDLVIII-1570 [1558-1570]
[GM] 1908 1924, bulk 1910-1915
4D87.2. Record the date of each piece in a note, if considered important. Such a note is particularly useful when the order of publication, distribution, etc., does not correspond to the order of the part numeration.
[B] , 1560-1564
Optional note: Vol. 1: 1561; v. 2: 1564; v. 3: 1562; v. 4: 1560
[GM] , 1845-1860
Optional note: Pl. 1: 1846; pl. 2: 1845; pl. 3: 1860; pl. 4: 1859
4E. Place of manufacture 4E1. General rule
Transcribe names of places associated with printers and other manufacturers as part of this element when appropriate according to the instructions in 4A6.
[New York] : Pub. by Tichnor Brothers Inc., New York Office, 1472 Broadway,  (Boston, Mass. : "Tichnor Quality Views" made only by Tichnor Brothers, Inc.)298
4E2. Supplied place of manufacture
If the place of manufacture does not appear, or is transcribed as part of another area or element, supply the place of manufacture in square brackets. Use a modern English form of the name, if there is one, and include the name of the larger jurisdiction if considered necessary for identification. Provide a justification for the supplied place in a note if necessary.
London : Chapman and Hall, 1849 ([London] : Bradbury & Evans)299
[London] : Published by Paul & Dominic Colnaghi & Co., 13 & 14 Pall Mall East ; Paris : Goupil & Cie., 1855 Jany. 18th ([London] : Day & Son, lithrs. to the Queen)300
4F. Name of manufacturer
Transcribe the names of printers and other manufacturers as part of this element when appropriate according to the instructions in 4A6.
[New York] : Pub. by Tichnor Brothers Inc., New York Office, 1472 Broadway,  (Boston, Mass. : "Tichnor Quality Views" made only by Tichnor Brothers, Inc.)301
4G. Date of manufacture
Transcribe a date of printing or manufacture as part of this element only if it has not been treated as the date of publication, distribution, etc., following the instructions in 4A6.
[B] , 1989
Optional local note: Library's copyexample: "1990 printing"--T.p. verso
Alternative rule: If a decision has been made to use a single bibliographic description for original and later printings (e.g., restrikes, photographs printed later), record the date of manufacture in a local note.
5. Physical Description Area
5A. Preliminary rule
5C. Other physical details
5D. Size and format
5E. Accompanying material
5A. Preliminary rule
5A0. The statement of physical characteristics givesprovides:
an indication of the extent (e.g., number of physical units)
the specific material designation (an indication of the medium of the material)
other details of physical description, as appropriate;
an indication of the material upon which the image(s) is printed or executed (primary support), if significant
an indication of the material upon which the image is mounted (secondary support), if significant
the format, if significant
an indication of accompanying material
5A1. Prescribed punctuation
For instructions on the use of spaces before and after prescribed punctuation, see 0E.
Precede this area by a period-space-dash-space or start a new paragraph.
Enclose refinements of the statement of extent in parentheses.
Precede other physical details by a colon.
Separate each portion of other physical details with a comma or conjunction
Precede size by a semicolon.
Enclose a statement of format in parentheses.
Precede a statement of accompanying material by a plus sign.
Enclose physical details of accompanying material in parentheses.
If the area begins with text, do not capitalize the first letter.Normally, an area begins with a capital letter, but in the physical description area start instead with the lower case.
ca. 800 photographs302
5A2. Sources of information
Take information for this area from examination of the material, or from reliable descriptions of the material that provide expert information beyond the cataloger’s personal knowledge. Such descriptions may be found, for example, in conservation documentation, finding aids, and catalogues raisonnés. Make a note to indicate the source of the information when it does not come from direct personal observation.
5B. Extent (including specific material designation)
5B1. General rule
5B1.1. Record extent as an arabic numeral indicating the number of physical units issued. Do not use square brackets. This numeral precedes the Specific Material Designation (see 5B2). Record arabic numeral 1 if there is only one item unit, even if implicit in the use of the specific material designation in the singular.