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5B1.2. Optionally, when the exact extent is difficult to determine, record the approximate number of items. Precede the approximate number with “ca.” (for “circa”).

ca. 50 drawings

(Comment: Impossible to determine if some sheets have multiple drawings or a single drawing with multiple elements)

ca. 500 photographs



5B2. Specific material designation

5B2.1. Choose a term from the list below for the specific material designation (SMD). If considered important, give further description in other physical details (see 5C) and in the note area.

drawing(s)

painting(s)

photograph(s)

print(s)

Or, as a last resort

item(s)

picture(s)



The SMD list is deliberately limited to a few general terms that can be readily recognized by a broad range of catalog users, from persons unfamiliar with terminology for graphic media to those with more specialized expertise.

5B3. Multiple types of material

There are two ways of recording extent wWhen describing a multipart resource or a collection containing more than one type of material, record the extent in one of the following ways (see also 5D3):

a) record the number of component parts for each type in a single statement, separated by commas.

32 prints, 7 photographs

b) record the number of component parts for each type in a separate statement.

32 prints

7 photographs

47 prints

2 drawings

4 photographs

10 prints

2 items


5B4. Containers and carriers

5B4.1. Record the number and type of containers or carriers in parentheses immediately following the specific material designation if when they are contemporary with the material or if they are an integral part oforiginal to the material. If considered important, make a local note to describe containers provided by the library or otherwise not original to the material. For collections see also Appendix B. See also 5C9.However, if using separate statements of extent for a single container or carrier, describe the container in a note.
Container terms that may be added to the SMD include, but are not limited to:

album


sketchbook

portfolio

volume

scrapbook



box

cd-romCD-ROM

dvd

47 photographs (in 1 album)



55 prints, 2 drawings (in 1 album of 56 leaves)

55 prints

2 drawings

Required nNote: In one album

100 photographs (on 1 cd-romCD-ROM)

15 prints (in 1 portfolio)

25 photographs (in 1 box)

(Comment: Material consists of one portfolio and one box, issued as a set by the artist)303

ca. 250 drawings (in 2 sketchbooks)


5B4.2. Optionally, record in parentheses the number and type of containers regardless of whether they are original or integral to the material.


24 prints (in 1 portfolio)

ca. 450 photographs (in 8 albums)

ca. 900 photographs (in 3 boxes)

5B4.3. If such details are numerous or complex, record them in a note.

ca. 520 items (in 6 boxes)304

Note: A mix of drawings, altered photocopies, and collages, most intended for book illustration. Artist's original portfolios (some with integral sketches) included. Re-housed into six boxes. See inventory for details.

5B5. Multiple images on one support

5B5.1. If more than one discrete image is on a single support, indicate this in parentheses (see also 1GF).

2 drawings (on 1 sheet)

2 photographs (on 1 card mount)

14 photographs (1 contact sheet)

ca. 30 photographs (1 film roll)

5B5.2. Optionally, make a separate bibliographic record for each image, linking the separate records using “With” notes (see 7B18).

5B6. Multiple sheets for one image

If a single image is composed from more than one sheet, indicate the number of sheets in parentheses.

1 print (in 24 sheets)

5B7. Incomplete multipart resources


5B7.1. Sets issued in multiple copies. Record the number of physical pieces issued in the statement of extent. Provide details of missing components in a local note. If the number of components issued cannot be determined, record the number of physical pieces in hand followed by a plus sign. Indicate in a note that the set is incomplete.

1 print (in 5 sheets)



Local note: Library lacks sheet 2

10 photographs



Local note: Library lacks nos. 2 and 7

38+ photographs



Note: Extent based on incomplete set in Library; quantity issued unknown

(Comment: Set of published stereographs)



5B7.2. Sets of unique material. Record the number of physical pieces according to what is in hand. If the set is evidently incomplete, as when numbers in the sequence are missing, make an explanatory note.

3 drawings (in 1 portfolio)



Note: Set lacks "spring"

(Comment: Existing drawings clearly represent summer, fall, and winter)



144 photographs : negatives

53 drawings : blueprints

5C. Other physical details

5C1. General rule

Record additional physical characteristics of material as appropriate to the materials, local policy, and cataloger’s expertise. Details recorded in this element may include method of production, presentation, primary and secondary supports, and color.

1 photograph : color print

1 print : relief

1 print : woodcut, with text in letterpress

1 photograph : negative, collodion on glass

1 drawing : pen and ink

1 painting : oil on canvas

1 print : color lithograph

1 print : photomechanical

1 drawing : watercolor

155 photographs : gelatin silver and albumen prints

1 photograph : photogram

22 drawings items : blueprints

1 drawing : computer-aided design

(Comment: Example is a print-out of a CAD drawing; for CAD drawings in electronic form, see 5C4)


5C2. Photographs

5C2.1. General rule. Always provide a basic term to identify the broad type of photograph, such as print, negative, transparency, digital.

1 photograph : print

1 photograph : inkjet digital print

4 photographs : digital, TIFF

6 photographs : color transparencies

(Comment: 35 mm slides)

1 photograph : negative

1 photograph : negative print

15 photographs : transparencies

(Comment: 35 mm slides)

ca. 75 photographs (5 film rolls) : negatives

5C2.2. Trade names, processes, etc. If considered important, give the trade name, photographic process, or other technical specification.

1 photograph : salted paper print

6 photographs : cyanotype prints

1 photograph : Kodak bull's eye print

12 photographs : Kodacolor transparencies

5C2.3. Negatives. For negatives, specify the base of the emulsion if it is other than safety film.

1 photograph : negative

(Comment: Safety film)

655 photographs : nitrate film negatives

25 photographs : glass plate negatives

Optionally, always specify the base.

1 photograph : safety film negative



5C3. Prints

5C3.1. General rule. If considered important, provide information about the specific method of printing. Level of specificity will depend on the materials, local policy, and cataloger’s expertise.

1 print : relief

1 print : engraving

1 print : wood engraving

1 print : intaglio

1 print : photogravure

1 print : photomechanical

1 print : Woodburytype


5C3.2. Reproductive prints. If considered important, provide the type of original.

1 print : photomechanical reproduction of a photograph

1 print : wood engraving of a painting

5C4. Drawings and paintings

If considered important, provide information about the medium, production tools, or support.

1 painting : oil on canvas

1 drawing : pen and ink on paper



5C4. Born-digital images

Always record the file format for born-digital images in electronic form. If considered important, also record the container.

45 photographs : digital, JPEG

10 photographs (on 1 CD-ROM) : digital, TIFF

1 drawing : digital, PDF, computer aided design

(Comment: Example is a CAD drawing for a stage set element)



5C5. Multiple techniques or processes

5C5.1. When multiple techniques or processes are identified in a single graphic item, record as many terms as necessary or appropriate, with the predominant one, if any, first. Terms for medium, technique, process, and format may be freely combined with the use of conjunctions and prepositions as necessary for brevity and clarity.

1 print : drypoint and aquatint

1 print : drypoint, sandpaper, and roulette

1 drawing : watercolor, gouache, and pen and brown ink over pencil, with gum arabic and scraping out

1 picture : collage of photographic prints, newspaper clippings, paint

5C5.2. When multiple techniques or processes are known to have been applied but are fully or partially unidentified, use the terms “mixed media” or “multiple processes,” as appropriate.

1 print : mixed media, including etching, mezzotint, drypoint, reversed soft ground engravingetching, electric stippler, scraping, and burnishing

1 photograph : print, multiple processes

1 print: lithotint


5C5.3. When multiple media, techniques, or processes are present in a multipart resource or collection, indicate either in a general way provide a general indication or record the specific number for each category. Terms for mediummedia, techniques, and processes may be freely combined with the use of conjunctions and prepositions as necessary.

162 items : chiefly photographic prints

20 prints (in 1 portfolio) : woodcuts, linocuts, lithographs

32 drawings (in 1 sketchbook) : 20 pencil, 7 ink, 5 watercolor

25 pictures (in 1 album) : gelatin silver, albumen, and photomechanical prints

5C6. Color characteristics

5C6.1. Indicate the presence or absence of color,, if considered important. Distinguish between inherent color and hand-applied color [add footnote]. When in doubt as to whether a piece is hand-colored, use “color”. Use local notes to indicate non-original hand-coloring (see 7B9.5).

5C6.1 Color

Color refers to material in which color is an inherent part of the original creation.

1 drawing : red chalk

1 photograph : color print

1 print : etching and drypoint, blue ink, on green laid paper

15 photographs : albumen prints, gold toned1 print : engraving in red ink

1 print : color lithograph

(Comment: Lithograph was printed in color)

1 print : tinted lithograph

(Comment: Lithograph [see Gascoigne]


Optionally, for color prints where each color is printed from a separate surface, give the number of colors (i.e., the number of plates, stones, or blocks combined to make the finished print). If considered important, give the colors in a note (see 7B9.5).

1 print : aquatint, 2 colors


Optional note: Printed in red and green

1 print : chromolithograph, 7 colors

1 print : photomechanical, 3 colors

Optional note: Printed in blue, red, and black
5C6.2 Hand-colored

Hand-colored refers to materials to which color is applied in a separate production stage from the by brush, stencil, or other method.

1 print : hand-colored lithograph

(Comment: Lithograph was printed in black ink and colored by hand prior to distribution)

1 photograph : hand-colored albumen print

1 print : engraving



Local note: Library impression has later hand-coloring

5C6.2. Indicate if the image is color, hand-colored, tinted, or toned, if considered important . Color refers to material in which color is an inherent part of the original creation. Hand-colored refers to materials to which color is applied in a separate production stage by brush, stencil, or other method. When in doubt as to whether a piece is hand-colored, use color. When hand-coloring is known to have been done after the image was originally issued, make a local note.

1 print (in 12 sheets) : woodcut, hand-colored, mounted on linen

1 print : color lithograph

(Comment: Lithograph was printed in color)

1 print : hand-colored lithograph

(Comment: Lithograph was printed in black ink then colored by hand)

1 print : engraving

Local note: Library copy has later hand-coloring

1 painting : oil on canvas, color


5C6.3. Optionally, for color prints where each color is printed from a separate surface, give the number of colors (i.e., the number of plates, stones, or blocks combined to make the finished print). If considered important, give the colors in a note.

1 print : aquatint, 2 colors


Optional note: Printed in red and green

1 print : chromolithograph, 7 colors

1 print : photomechanical, 3 colors

Optional note: Printed in blue, red, and black

5C6.4. The presence of some color or hand-colored images in a multipart resource or collection may be indicated either in a general way or the specific number may be given.

125 photographs : prints, many color

50 prints : 25 woodcuts, 25 etchings, some hand-colored

61 photographs : albumen prints, some gold toned

45 photographs : prints, 27 color

12 photographs : transparencies, 7 hand-colored

(Comment: Lantern slides)

5C6.5. Generally it is not necessary or desirable to indicate that an image is black and white when describing photographs, prints, and drawings. If considered important, indicate the image is black and white with the abbreviation “b&w”.

1 painting : b&w oil on canvas

(Comment: Painting is a grisaille)

1 photograph : b&w transparency

(Comment: Transparencies are normally assumed to be multicolor)

5C7. Primary support (optional addition)

Expand the other physical details statement to specify the type of material for the primary support when this would convey significant information. Some typical cases are:

the material is unusual as a support for the image medium, i.e.,or it cannot reliably be inferred from the specific material designation

such features of the material as texture, color, or weight are unusually important in relation to the image

the support needs to be described in order to make the bibliographic record distinctive

1 painting : on wood

1 painting : oil on paper

1 print : on gold paper

2 drawings (on 1 sheet) : on green laid paper

1 photograph : print on leather

1 photograph : collodion positive on leather

54 pictures (on 1 cd-romCD-ROM) : digital, TIFF

1 print : hand-colored etching on pale green laid paper


5C8. Secondary support (optional addition)

Normally, information on the secondary support is not given as part of the other physical details statement. However, an image with secondary support may be noted if the mount or mat is of historical, informational, aesthetic, or archival importance.

1 photograph : print mounted on cardboard

12 photographs : albumen prints on card mounts

39 photographs : prints on card mounts ; [need size] (stereograph)

(Comment: Stereographs)

125 photographs : prints on card mounts ; [need size] (cabinet card)

1 drawing : on paper, mounted on plywood

28 photographs : prints on printed mounts

1 print (in 3 sheets) : on paper, mounted on masonite

1 drawing : mounted on plywood

5C9. Housing or containers (optional addition)

Normally, information on housing or containers is not given as part of the other physical details statement. However, original or otherwise significant housing with an image may be noted if it is of historical, informational, aesthetic, or archival importance. Record detailed information, if considered important, in a note.

1 painting : oil on canvas, in walnut frame

1 photograph : daguerreotype in thermoplastic case

1 photograph : ambrotype in case

Optional note: In brass mat within leather-covered wooden case with floral motif on cover. Blue velvet pad with embossed urn

35 photographs : color transparencies, in metal mounts with glass

(Comment: 35 mm slides) ; 35mm (slide)

275 photographs : color transparencies in plastic mounts; 35 mm (slide)

(Comment: 35 mm slides)

15 drawings (in 1 box) : ink on paper, in leather presentation box


5D. Size and format

5D0. Introductory remarks

The measurement of graphic materials to produce a statement of dimensions for the catalog record is an important activity, since dimensions aid in identifying the material and also in calculating space requirements for storage or exhibition. Different types of graphic material require different types of measurements to reflect adequately the size of the image area or of the whole item. For example it is customary to measure plate marks of intaglio prints, file size of born-digital works, sheets of 20th century photographic prints, and standard mounts of 19th century photographic prints such as cabinet cards. Both the primary and secondary supports of images may also figure importantly in measurements.

Although the size of some photographic materials is standardized in the trade in inches or millimeters, give the actual measurements in the size element according to the rules below. Photographic formats expressed in terms of dimensions (e.g., 8 x 10) may be recorded in the format element (see 5D2), with an option for roll film formats (e.g., 35 mm) to be treated as a the size.

5D1. General rule

5D1.1. Generally, record dimensions in terms of height x width. Height and width are defined with reference to the position in which the image would be viewed. Height is always expressed first.

1 drawing ; 18 x 14 cm



Optionally, also record orientation in a note.

1 drawing ; 18 x 14 cm


Optional note: Vertical orientation


5D1.2. For 35 mm roll film, record standard film size instead of height x width dimensions.

36 photographs : safety negatives ; 35 mm (roll)

1 photograph : safety negative ; 35 mm

(Comment: Single frame from a film roll)



5D1.3. Generally, record dimensions in centimeters rounded up to the nearest whole centimeter (e.g., if a measurement is 37.1 centimeters, record it as 38 cm). Use the symbol “cm”. If the material measures less than 10 centimeters in the longest dimension, give the dimensions in millimeters. The following rules give provide guidance for special cases.

1 photograph : gelatin silver print ; 26 x 21 cm

(Comment: Example is a standard 8 x 10 photographic print)

1 print : etching ; 83 x 67 mm



5D1.4. Optionally, round up to the nearest half centimeter in order to provide more precision (e.g., if a measurement is 37.1 centimeters, record it as 37.5 cm).

1 drawing ; 18.5 x 12 cm



5D1.45. Optionally, record the dimensions in millimeterscentimeters rounded up to the nearest tenth of a centimeter. This option is desirable for plate marks of intaglio prints, which are traditionally measured in millimeters, and for materials smaller than 10 centimeters in their longest dimension.

1 print : engraving ; platemarkplate mark 15.2 x 20.8 cm

1 print : engraving ; 83 x 67 mm

5D1.56. Optionally, record dimensions larger than 2 meters in the shortest dimension to the nearest meter.

1 painting : oil on linen ; 3 x 18 m

(Comment: Painting is a panorama)


5D1.67. Record file size of digital images in terms of bytes (either spelled out or abbreviated).

1 photograph : digital, TIFF ; 101 MB

1 photograph : color digital, JPEG ; 201 kilobytes

5D2. Format

5D2.1. Optionally, for material commonly described in terms of format (i.e., shape and size), add the format followed by the word “format” in parentheses following the size element.

1 print : color photomechanical ; 9 x 14 cm (postcard format)

1 print : lithograph, color ; 80 x 55 cm (poster format)

1 photograph : daguerreotype ; 5 x 6 cm (ninth plate format)

1 photograph : ambrotype ; visible image 8.8 x 6.5 cm (quarter plate format)

1 photograph : gelatin silver print, b&w ; 26 x 21 cm (8 x 10 format)

(Comment: Dimensions are given as height x width, format is given according to common English usage)

1 photograph : nitrate negative ; 13 x 11 cm (4 x 5 format)

(Comment: Dimensions are given as height x width, format is given according to common English usage)

1 photograph : print ; 9 x 18 cm (stereograph format)

(Comment: Example is a full stereograph)

25 photographs : albumen prints ; [add dimensions](half stereograph prints)36 photographs : safety negatives ; 35 mm (roll format)


5D2.2. When multiple measurements are given in the size statement and a format term is appropriate, record the format term in parentheses following the applicable part of the size statement.

1 photograph : daguerreotype in thermoplastic case ; plate 7 x 6 cm (ninth plate format), case 8 x 7 cm


5D3. Single items

5D3.1. For single prints and drawings, record the dimensions of the sheet. Precede the dimension by the word “sheet”

1 drawing ; sheet 16 x 15 cm

5D3.1.1. For drawings and planographic and relief prints, generally also record the dimensions of the pictorial area, specified as such. If considered important, record the dimensions of the pictorial area including , including any printed integral text. Precede the dimension by an indication of the aspect that has been measured (e.g., “image,” “image and text,” or “sheet”).

1 print ; image and text 67 x 44 cm, on sheet x x x x

1 print : lithograph ; image and text xxx, on sheet 100 x 70 cm
1 drawing ; image 16 x 15 cm

1 print ; image and text 67 x 44 cm

1 print : lithograph ; sheet 100 x 70 cm

5D3.1.2. For single intaglio prints, record also the dimensions of the plate mark.

1 print : etching ; plate mark 270 x 340 cmm, on sheet 30 x 40 cm

If the sheet has been trimmed inside the plate mark, or the plate mark is indistinguishable, and the plate mark dimensions of a more perfect copy example cannot be ascertained, give the dimensions of the sheet.

1 print : etching ; sheet 260 x 33.5 cmm

Note: description based on imperfect impression, trimmed within plate mark

5D3.3. When an image consists of more than one sheet, measure the image area of the assembled sheets.

1 picture (in 4 sheets) ; full image 220 x 120 cm



Optionally, when the sheet sizes are uniform, give the individual sheet sizes.

1 picture (in 4 sheets) ; each sheet 110 x 60 cm




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