RE: Green Fund Application – Full Project Funding Proposal

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September 21, 2011
Sara Peckford

Environmental Progress Officer

Town of Caledon

TOWN HALL


6311 Old Church Road

Caledon, Ontario L7C 1J6

Sara.peckford@caledon.ca

RE: Green Fund Application – Full Project Funding Proposal

Albion Hills Community Farm – Growing the Bolton North Hill Community Gardens

Dear Sara:


Please accept this funding application for full project funding for the Albion Hills Community Farm (AHCF) Growing the Bolton North Hill Community Gardens project. This project aims to develop community gardens and engage residents and organizations in environmentally sustainable behaviors (e.g. eating locally, composting, growing and harvesting food) at our Hwy 50 satellite farm in Bolton.
This proposal builds on past Green Fund applications which have funded fundraising and program development at our main farm site within the Albion Hills Conservation Area (e.g. Humber Station Rd/Old Church Rd, Palgrave). This new project expands upon existing programs and will develop an off-site community garden space on Hwy 50 to serve Bolton and area residents and organizations that have faced barriers to participating in our environmental programs to date (e.g. seniors, youth, Bolton schools, etc.)

We request $5,000 dollars from the Town of Caledon Community Green Fund to support this project. We anticipate using these funds to purchase community gardening equipment, develop a site plan, and host environmental workshops for Caledon residents and organizations.

We are thrilled at the interest that has been generated by the farm to date and we are looking forward to continuing to grow this project as we enter the new and exciting phase of Growing the Bolton North Hill Community Gardens.
We appreciate your consideration in this project. Please do not hesitate to contact us if you require any further information.
Sincerely,


DEANNA COOP

Program Manager, Albion Hills Community Farm


BARBARA IMRIE
President, Albion Hills Community Farm

Application Checklist

Ö Signed Application Form (provided)

Ö Project Budget Form (provided)

Ö Project Description Template (provided)

Ö Financial statements from the previous year

Ö List of board members and/or executive and staff members with brief (2-4 sentences) biographies - ON FILE

Ö Copy of business plan, recent funding proposal, annual report, work plan or other strategic document. (This may differ for fast track applicants). – See Community-based Social Marketing Plan for Bolton North Hill Community Garden & United Way Neighbourhood Development Strategy for Bolton North Hill Community Gardens

Ö Copy of organizational mission statement or mandate

Ö Optional supplementary information: media clippings, brochures (maximum 10 pages)

Ö Optional letters of support from other contributing (financial or in-kind) partners: United Way Neighbourhood Development Strategy for Bolton North Hill Community Gardens: Richard Hunt – Bolton & District Horticultural Society, Stan Cameron – resident, Jim Roxburgh – senior resident, Laurie Oakley – Friday Night Teen Café

Appendix A: Application Form


Organization Information




Name:

Albion Hills Community Farm




Address:

16555 Humber Station Road Caledon, ON L7E 3A5




Phone:

416.709.6281/

905.452.7596



Fax:




E-mail:

deanna@albionhillscommunityfarm.org




Website:

www.albionhillscommunityfarm.org (under construction)




Is the organization not for profit?

Yes

If yes, is it incorporated

Yes




Date of Incorporation

February 26, 2010, Ontario Corporation # 1818849




Does the organization have charitable status?

No

If so, provide number:







Is the organization based within the Town of Caledon?

Yes




Does the organization directly benefit Caledon Residents?

Yes



Programs and Services offered by your organization: Community Gardens, Local Food Production, Education, Tours, Events and Workshops to promote local food and farming in Caledon through conservation, education and community partnerships on public land.





Organizational Mandate and/or Mission Statement (As a separate attachment)





Application Contact




Name:

Deanna Coop




Relationship to organization (staff, volunteer, board member, etc)

Staff. Program Manager




Length of time affiliated with organization:

2 years




Will the application contact also assume responsibility for overseeing the project or services for which the funds are received?

Yes




If not, who will the project manager be?







Phone:

416.709.6281/ 905.452.7596

Fax:




E-mail:

deanna@albionhillscommunityfarm.org




Project Summary:




Title:

Growing the Bolton North Hill Community Gardens




Start Date:

December 15, 2011




Anticipated End Date:

November 1, 2012





*As a separate attachment (maximum 1 page), please explain how your project meets the criteria and project requirements. Please indicate how the requested funds will contribute to the success of your project.




Amount Requested (up to a maximum of $5000 if project funding request, up to a maximum of $1000 if fast track funding request):

$5,000.00



Certification




We certify that the information contained in this application, including all attachments, is accurate to the best of our knowledge, and that we are authorized to sign on behalf of the organization.




If approved for funding, I further acknowledge and agree to:
  1. Comply with all relevant policies and secure any required permits for this project and acknowledge the Town bears no responsibility in respect to this project.


  1. Allow the Town of Caledon to use the project name and any images associated with the project to promote the Community Green Fund.

  1. Return all unspent funds to the Town of Caledon upon completion of the project.

  2. Permit the Town of Caledon to claim ownership of greenhouse gas emission reductions which resulted from the project.




Applicant Signature:




Date:




Board Member or Chair of Group if different from applicant signature:




Date:







Appendix B: Project Budget Form

Revenue Source

Grants:

Request – United Way Region of Peel Neighbourhood Development (to hire a community engagement worker)


$ 15,0000



Trillium (matching funds, website, social media, mileage, education, project management)

$ 27,500

Provincial




Federal




Local – Town of Caledon Green Fund

$5,000

Community garden membership fees

$750

Other - Donations (local service and horticultural clubs)

$1,000

Other – Palgrave Community Kitchen & Eat Local Caledon Canning Workshops

$1,000

Total Revenue*

$50,250




Expenditures

Human resources

$1,000


Administration (office rental, office supplies, telephone, internet, etc.)

$ 500

Public education and/or marketing

$1,000

Materials

$2,500

Total Expenditures

$5,000

Appendix C: Project Description Form

In 2-3 sentences, please indicate how your project meets each of the following eligibility requirements.



Clear Environmental Focus (i.e. environmental education or awareness, climate change/air quality or energy efficiency/conservation or renewable energy initiative, etc.)

The Bolton North Hill Community Gardens provide an agricultural environmental landscape for the 58,000 people in the Town of Caledon to re-connect with nature and with each other; to enact their ecological citizenship, reduce their ecological footprint and practice sustainable consumption habits by eating what they sow and grow. This project will demonstrate how digging soil, planting seeds and spending time in nature with others on an organically managed community garden space (without pesticides, chemical inputs or heavy machinery inputs) is a realistic and credible solution to mitigating climate change, improving water quality and shifting actions towards sustainable consumption, on a community-based level. It will help residents become local partners for climate action by taking small, measurable actions in their community (see Community Climate Change Action Plan, p.19).


Community Engagement

Community gardens are sometimes based on the assumption, “if we build it, they will come”―they being the community members. But the ability to initially imagine what is being built is an important first step toward success. Using a community-based social marketing model, AHCF will engage in visioning with community members to determine a shared vision for this new space (the attached Community-Based Social Marketing Plan explains how we will engage the Bolton community in this initiative). The following organizations have expressed interest in and support for this project: St.Michael’s Catholic Secondary School (Gr. 10 Culinary & Tourism Program, Mr. Rosa & Mr. Gallow & 50 students); Bolton & District Horticultural Society (Richard Hunt); Palgrave Community Kitchen (to offer workshops about cooking and preserving the harvest); Toronto & Region Conservation Authority; Conservation Foundation of Greater Toronto (to administer a potential United Way Grant); Eat Local Caledon (to organize community workshops with Palgrave Community Kitchen & community gardeners).
As a result of community interest, the proposed 2-acre Bolton North Hill Community Garden site includes:

  • Individual community garden plots (4’x50’ or 4’x16’ plots, minimal cost of $25),

  • Community garden plots (60’x60’ plots, minimal cost of $100),

  • School learning gardens,

  • Innovative technology gardens (low tunnel hoop houses, drip irrigation, cold frames)

  • Senior’s growing garden (see letter of support); and

  • Culinary learning garden.

Clear Specific Deliverables (number of events, number of residents/volunteers engaged by activity, etc.)


  • The deliverables from this grant will focus on the following:

a) hiring a part-time community engagement worker to facilitate the planning and development of the Bolton North Hill Community Gardens (January 2012-October 2012)

b) creating a community garden advisory board (January 2012-October 2012);

c) developing community garden marketing/educational materials for distribution to the Bolton, Caledon East, Palgrave target markets (e.g. recreation centres, libraries, restaurants, schools, businesses);

d) engaging residents and community organizations to plan and participate in the (1) individual community plots, (2) community garden plots, (3) school learning gardens, (4) innovative technology gardens, (5) seniors growing gardens and (6) culinary gardens;

e) purchase of shared community garden tools (e.g. gloves, shovels, trowels, seeder, wheelbarrows, backpack watering sprayer, and a tool shed), and built infrastructure for community garden (e.g. raised garden beds for seniors, compost bin, rainbarrels, row cover, low hoop houses, portopotty)

f) organize two canning workshops in September 2012 in partnership with Eat Local Caledon, Palgrave Community Kitchen and TRCA Stewardship;


g) offer 4 community garden workshops throughout the farm season i) So You Want to Be a Community Gardener Part I (From Raised Beds to Compost; March-April 2012); ii) So You Want to Be a Community Gardener Part II: From Companion Planting to A Continual Harvest (May-June); iii) So You Want to Be a Community Gardener Part III: The Heat of the Summer: Water Conservation & Working with Your Soil (July-August) iv) So You Want to Be a Community Gardener Part IV: Preserving Your Garden Harvest (Sept-Oct 2012).


Monitoring and Evaluation (Please explain how you intend to evaluate the project’s success)

  • Monitoring and evaluation will be completed in three ways: a) by using a food calculator to measure GHG reductions from participants in this project b) by tracking how much food (e.g. quantity and weight) the community gardens have produced and c) by conducting evaluations from individuals and participants at the end of the season e.g. November 2012. We will use an evaluation method called Most Significant Change which asks participants, ‘What was the most significant change you noticed in your life by participating in the Bolton North Hill Community Garden?’ This process will allow us not only to collect stories but also reflect on what the greatest benefits were for participants (e.g. health, recreation, environmental citizenship, reduced car trips to grocery store, etc.) and to identify future direction for the project for the following year, 2013.

Provide Measurable Results (i.e. greenhouse gas reduction, energy savings, numbers of citizens engaged, etc.)

  • The measurable results will include:

    • Developing a feasibility report to determine which Hwy 50 site is more suitable for the development of community gardens in terms of accessibility, signage, parking (e.g. the two sites are 4.5ha and 2.8ha respectively, just north and south of Columbia Way)
  • Developing an accessible 2-acre community garden space on Hwy 50 in Bolton which has engaged over 300 residents and community organizations to plan and participate in the (1) individual community plots, (2) community garden plots, (3) school learning gardens, (4) innovative technology gardens, (5) seniors growing gardens and (6) culinary gardens;


  • An evaluation of 2012 GHG reductions from this project along with a summary report which outlines the most significant change for residents and community partners.




Support the Town’s Environmental Policies (i.e. Priority area contained in Environmental Progress Action Plan, Healthy Horticultural Landscapes By-Law. A copy of the Plan is available on the Town’s website at www.caledon.ca under “environment” under Town Hall).

  • This project clearly supports the Town’s Environmental Policies by helping to develop the local food and farming system with a showcase community garden, which will build a green and sustainable countryside, reduce community greenhouse gas emissions and provide environmental education and awareness. This project helps residents become local partners for climate action by taking small, measurable actions in their community by participating in community gardens (see appended document, Community Climate Change Action Plan, p.19).

Also, please provide a brief timeline below.

December 15 , 2011– January 30, 2012

Hire part-time community engagement worker to facilitate the community gardens

In partnership with AHCF and TRCA staff, and other project partners, prepare a feasibility report and choose the most feasible field for the development of a shared community garden space

February 1, 2012 – March 31, 2012

Send out letters requesting meetings with community partners to promote the project and seek participation (e.g. Caledon Community Services, Bolton Rotary Club, Bolton Elementary and Secondary Schools, Bolton BIA, Bolton Seniors Centre, Bolton & District Horticultural Society)

Prepare and distribute education and marketing materials to promote the new community garden space

Recruit participants using the recommendations from the Community-Based Social Marketing Plan

Develop site plan based on participant interest by March 1, 2012 and order equipment and tools for site (community garden shed and shared tools).


April 2012 – May 1, 2012

Prepare and distribute education and marketing materials to promote the new community garden space, post banner on Hwy 50 fields

Open community gardens from May 1, 2012 – October 31, 2012

Recruit participants using the recommendations from the Community-Based Social Marketing Plan

Host first community workshop and begin construction of raised beds and community garden infrastructure.

May 1 – August, 2012

Prepare and distribute education and marketing materials to promote the new community garden space

Recruit participants using the recommendations from the Community-Based Social Marketing Plan

Host community workshops (#2,#3)



September – October 2012

Host 2 community preserving workshops (#4, #5) in partnership with the Palgrave Community Kitchen, Eat Local Caledon and the Toronto and Region Conservation Authority

Conduct evaluations – Most Significant Change & GHG calculations – and prepare final report for November 30, 2012









Appendix D: Organizational History & Project Description


Background

Located in the Town of Caledon within Ontario’s oldest conservation area and within Ontario’s Greenbelt, the Albion Hills Community Farm (AHCF) is a place where students, teachers, aspiring farmers, community groups and families come together to learn about local food and farming and to foster sustainable lifestyle choices. Situated on 100-acre picturesque farm in the Humber watershed and within the most ethnically diverse region in the Greater Toronto Area (GTA), the farm is a demonstration site for sustainable farming practices and a learning centre for local food, farming and conservation. The entire farm contains approximately 44 hectares or 100 acres.  Two-fifths of the farm is located off-site in separate parcels of land located on Highway 50 and on Duffy's Lane.  AHCF agricultural lands are leased from Toronto and Region Conservation Authority (TRCA) as part of its sustainable community and sustainable agriculture mandate. In its first year of operation in 2011, Albion Hills Community Farm hired two staff and developed community gardens, education and market garden operations at its main site within the Albion Hills Conservation Area.

The Albion Hills Community Farm is a unique partnership of the Caledon Countryside Alliance, Palgrave Environment Committee, Everdale Organic Farm and Learning Centre, Dwight Matson of Chesslawn Farms, and the Toronto and Region Conservation Authority. Our partners have exceptional track records of success in environmental education, farming, local food systems and outdoor education. Working together, we are providing innovative solutions to complex problems!

The Farm is governed by a Board of Directors of founding members and was incorporated as charitable non-profit organization in 2010. AHCF currently employs two full-time staff and between 2-4 seasonal farm workers.
Albion Hills Community Farm is leading the way towards sustainable, local agriculture that serves the needs of growing near-urban communities and protects local green space and ecosystems. To date, the Farm sells its locally grown food to the following local institutions and markets: Toronto and Region Conservation Authority, Palgrave Community Kitchen, Town of Caledon Café, Region of Peel’s Integrated Planning Department, Caledon Hills Coffee Company, Eat Local Caledon, Broadway’s Farm Market, Inglewood Farmers Market, Caledon/Bolton Farmers Market and sales to local residents.
Mission

Albion Hills Community Farm is a non-profit farm and learning centre that advances understanding of local farm produce and sustainable farming through education, conservation and community partnerships.


Bolton North Hill Community Gardens – Project Summary
Objectives

  • To build a vibrant community garden site, called the Bolton North Hill Community Gardens, which showcases innovative environmental stewardship, locally grown produce, and community volunteerism;

  • To provide environmental awareness and education around local food and farming by using a food GHG calculator to demonstrate how people can reduce their GHG emissions by making more local food choices;

  • To be a leader in the green economy around local food production and sales by engaging Bolton residents, restaurants and institutions

Description

The Bolton North Hill Community Gardens is a new project of the Albion Hills Community Farm at its Hwy. 50 satellite location in the north hill area of Bolton, within the Town of Caledon (population 58,000). The two agricultural properties on Hwy 50 have been used for high-input conventional agriculture (e.g. soya beans, corn, barley) for more than 10 years and has been leased to the AHCF since 2010. Over the past two field seasons (2010, 2011) these agricultural lands have been planted in cover crops to build the soil fertility and transition them to community gardening activities. Building upon the success of community garden and market gardening activities at the 20-acre main farm site in 2011, the AHCF will ‘open’ these lands for community gardens in 2012 to offer nearby residents and community organizations an opportunity to re-connect with nature and with each other; to enact their ecological citizenship, reduce their ecological footprint and practice sustainable consumption habits by eating what they sow and grow. Over 36 months, the community gardens will grow from an initial 2-acre site to a thriving 5-acre site attracting hundreds of residents annually (see attached Community-Based Social Marketing Plan for Bolton North Hill Community Gardens). Community gardens are sometimes based on the assumption, “if we build it, they will come”―they being the community members. But the ability to initially imagine what is being built is an important first step toward success. Using a community-based social marketing model, AHCF will engage in visioning with community members (note preliminary meetings have already occurred with local schools, community food security agencies, service clubs and the horticultural society) to determine the motivators and barriers experienced by our target audiences.

The Bolton North Hill Community Gardens will demonstrate how digging soil, planting seeds and spending time in nature with others on an organically managed community garden space (without pesticides, chemical inputs or heavy machinery inputs) is a realistic and credible solution to mitigating climate change, improving water quality and shifting actions towards sustainable consumption, on a community-based level.
Within a community garden, it is important to note that the community will drive the initiative. As climate change, rising food prices, and increased worldwide water shortages gain increasing awareness, being part of a group of community gardeners can immediately illustrate a part of the solution and a possible local response.
Proposed components of the Year One 2-acre Bolton Community Food Hub include:


  • Individual community garden plots (4’x50’ or 4’x16’ plots),

  • Community garden plots (60’x60’ plots),

  • School learning gardens (see letter of support from local school),

  • Innovative technology gardens (low tunnel hoop houses, drip irrigation, cold frames)

  • Senior’s growing garden (see letter of support); and

  • Culinary learning garden (see letter of support from local culinary school)



Below are the two proposed Hwy 50 sites for the development of a Bolton Community Food Hub. The proposed project would determine which site would provide the greatest benefit for the community to design and establish a 2-acre site for community gardens, school learning gardens, a senior’s growing garden, and a culinary garden.


Appendix E: Board and Staff Members


Board Members
Karen Hutchinson is the Executive Director of the Caledon Countryside Alliance (CCA) and founder of several local food initiatives, including the Eat Local Caledon program – a collaborative program that promotes local food choices among Caledon citizens, businesses and institutions. Karen has a deep understanding of how to affect change at the local level, by building and fostering relationships among volunteers and community groups. Karen shares her skills by volunteering on several Boards and Committees including: Sustain Ontario, Local Food Plus, Halton Peel Woodlands and Wildlife Stewardship Council and Peel Agricultural Action Working Group. Karen holds a degree in Urban Planning from the University of Waterloo.
Barb Imrie is an Outdoor Education Specialist with the Toronto District School Board who has lived in Palgrave and worked at the Etobicoke Outdoor Education Centre at the Albion Hills Conservation Area for 25 years! Barb is well known for her energy, passion and ability to bring people together to achieve a common goal. She founded the Palgrave Environment Committee in 1996, which hosts an annual turkey dinner that serves 500 local meals, and operates a certified community kitchen. Barb holds a degree in Outdoor Recreation from Lakehead University.

Melanie Williams is a life-long resident of Palgrave who was introduced to agriculture when she showed her first Peel 4H calf at the Albion Hill Demonstration Farm. From there, Melanie went on to pursue farmland preservation and agricultural stewardship at the University of Guelph, completing a Master`s degree in Rural Planning and Development. Melanie is on the Board of Directors of the Peel 4H Association and is co-founder of `Nouveau`, a branch of the Federated Women`s Institute of Ontario.

Gavin Dandy is one of the co-founders of Everdale Environmental Learning Centre and Organic Farm (www.everdale.org) where he has been the farm manager for the past ten years. Gavin brings a wealth of experience in mixed vegetable production systems, value-added farm products, cover crops, grains, and mixed livestock systems. Having developed Everdale farm`s diverse markets (CSA, farmers market, direct sales, restaurant sales and retail stores), Gavin`s experience is pivotal in building similar programs at Albion Hills Community Farm.
Community Advisory Members:

Dwigh Matson of Chesslawn Farms has over 30 years of experience farming on his family dairy and mixed crop farm on Highway 50. Dwight brings a deep understanding of the farming, crop and soil history at the Albion Hills Community Farm, where he farmed primarily from 1983 to 1995. Dwight`s `hands-on` knowledge of the land will be pivotal as the Farm moves towards obtaining its organic certification. Dwight holds a degree in Agriculture from the University of Guelph and has deep roots in the community.
Staff:
Nicki Dallmann is the Farm Manager at Albion Hills Community Farm who has recently returned to Canada after living and working in rural United States (Wisconsin and Washington) for the past 11 years. Originally from Nelson, BC, Nicki brings extensive hands-on experience in organic farming and organic certification along with a keen interest in agricultural justice and ethics. Nicki holds a Bachelor of Science degree in ecological agricultural and is responsible for the day-to-day operations and management of the Farm including the two 10-acre fields at the main farm site within the Albion Hills Conservation Area.

Deanna Coop is the Program Manager at Albion Hills Community Farm who works collaboratively with the staff and Board to facilitate strategic planning, fundraising, communications and project management solutions for the Farm. As a keen consumer of local food and an advocate for community engagement and research, Deanna brings a wealth of experience in community-based program design, delivery and evaluation. Deanna holds a Bachelor of Science degree in biology and is currently completing a Master of Art degree in Geography from the University of Guelph, where she is studying local food systems on public land, collaborative management of natural resources, and nature-society geography.

Albion Hills Community Farm, 16555 Humber Station Road Caledon, ON L7E 3A5

www.albionhillscommunityfarm.org
Town of Caledon Green Fund Growing the Bolton North Hill Community Garden Page of



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