Regulations governing booth decoration within the taipei world trade center exhibition hall



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REGULATIONS GOVERNING BOOTH DECORATION WITHIN THE TAIPEI WORLD TRADE CENTER EXHIBITION HALL

1. Construction guidelines for exhibition booths:

(1) It is essential that exhibition booths must be properly erected and decorated. The exhibition company's name and booth number should be displayed at a prominent place in the booth.

(2) No booth may exceed the height of 2.5 meters. Company signs or product signs can be erected to a height not exceeding 4 meters from the floor. Fixtures or signs that are affixed above the main (2.5m) structure should be recessed at least 50 cm from the side edge of the lower structure between booths.

(3) Partitions, walls or signs next to aisles or between booths should be attractively designed and built only after obtaining the approval from exhibitors in neighboring booths. Otherwise, electricity will be denied.

(4) If a booth located in the atrium (Area D) in Hall 1 has a ceiling, it will be required to fit into the overall approved design. The top of the ceiling must be painted and it should not be loaded with any objects.

(5) The construction of a closed part should not cover more than one-half of the rented space.

(6) Booth and exhibit decorations (including signs, flags, plants, carpets, and lights) should not be placed or be extended beyond one's own booth(s).
Any exhibitor refusing to make changes as directed will have their electricity cut off.


  1. No objects should be hung from the ceilings or pipes. No posters or other promotional materials may be posted on walls or pillars. These materials may be posted only on the partition walls within the individual booths.
    Any exhibitor refusing to make changes as directed will have their decorations dismantled by TAITRA at the exhibitor’s expense.

(8) Electricity boxes, fireplugs and all signs of the hall should never be covered.

If there is any violations of these regulations, TAITRA retains the right to immediately remove the entire structure at the exhibitor’s expense.

(9) The installation of twinkling or revolving neon-lights or strings of lights is prohibited.

(10) Television walls or screen walls should not be built facing the aisle. They should instead be built at a 30 or 45 degree angle to the aisle so that visitors viewing the screens or televisions will not block aisle access to neighboring booths.

The construction of a wall holding televisions must comply with these regulations:

a. Walls must not exceed 2.5 meters in height. The front of the wall must be at least one meter from the edge of the aisle or maintain an angle of at least 30 degrees with respect to the aisle.

b. If the wall needs to exceed 2.5 meters in height then it should not be higher than 4 meters and the front of the wall should be at least 2 meters from the edge of the aisle or maintain an angle of at least 30 degrees with respect to the aisle.

c. Contents of films or videos must be related to the theme of the exhibition.

Any exhibitor in breach of these regulations will have electricity disconnected after receiving the show organizor’s written notice.

(11) Exhibitors wishing to raise balloons within one’s own booths are required to apply for approval 30 days before the show opens. And any exhibitor who raises a balloon there without prior approval will have booth decorations dismantled by the show organizer at the exhibitor’s expense.

(12) Regulations for sound systems:

a. Exhibitors who want to use sound systems of more than 20 watts should apply for approval before the show opens (for application form, contact the show manager).

b. A deposit of NT$50,000 will be requested upon approval of the application. Electricity will be disconnected if the deposit of NT$50,000 is not received by the organizer.

c. Anyone found using a sound system without approval will have to make application and place a deposit of NT$100,000. Electricity will be disconnected until the procedure is completed.

d. Speakers, amplifiers and other sound devices should be positioned to assure that direct sound is targeted into the booth rather than toward the aisle.

e. TAITRA might organize an inspection group to enforce these rules.

f. Whenever it is found that the volume of the exhibitor’s sound system exceeds 80 decibels, the inspection group will determine the penalty. Generally this will be in accordance with the following steps: First, they will issue an official verbal or written warning; Second, a fine of NT$50,000; Third, power will be disconnected.

g. The distance for measurement of volume is at a height of 1.2 ~ 1.5 meters from ground level and 3 meters away from the sound equipment.

h. Deposits will be returned without interest after the show if exhibitors do not violate these regulations.

(13) Each booth is supplied with 110 volts 0.5 kilowatt power free of charge.

Exhibitors requiring additional or heavy-duty power supply or water drainage should apply in advance. Any exhibitor who violates these guidelines could have his electricity stopped and booths closed.

(14) Applications should be submitted in advance for the approval of construction of second-story exhibition booths in the TWTC Exhibition Hall (For application form and further information, contact the show manager).


2. Matters of attention during set-up and move-in:

The exhibitor must purchase accident insurance that includes third-party liability accident coverage for staff, workers and visitors. The exhibitor is responsible for securing insurance coverage against all risks associated with participating in the exhibition (including move-in and move-out).



3. Matters for attention during construction:

(1) Sedans are not allowed entry into the Exhibition Hall.

(2) Procedures for entering the Exhibition Hall:

a. Any truck entering the hall must pay a deposit of NT$1,000. If the vehicle leaves within 1 hour, the deposit will be returned. Otherwise, a fee of NT$200 will be deducted for the first two hours.



  1. Application for vehicle entry permit should be made to the Exhibition Department of TAITRA two weeks prior to set-up if a vehicle’s weight is 6.5 tons or more.

  2. The entrance of TWTC Exhibition Hall is 4.2 meters high and 7.5 meters wide. To facilitate access trucks, show goods, or decorations should be disassembled into components. The exhibitor has the responsibility to pay for any damage which caused during construction.

(3) Interior design work should be done within the space of one's own booth(s) and should not extend to the aisle nor hinder passing traffic.

(4) If the decoration is chiefly made of wood, then it should be made ready outside the exhibition hall before move-in and assembly.

(5) Contractors may not use steel nails, electric saws or spray paint on floor work inside the exhibition hall. In such cases, electricity will be cut off.

(6) Painting should begin only after the floor is properly covered with plastic cloth or boards.


  1. Carpets should not be glued directly to the floor. A 10-centimeter wide double-glued tape must be used along the edge of the carpet to stick down the carpet.

(8) Handling of construction materials

a. Package and construction materials, which are to be disposed of, should be removed each day by exhibitor and should not be placed in the aisle.

b. Unused paint should never be disposed of in sinks or toilets. Brushes may be washed only in sinks designed for this purpose. Any exhibitor violating this regulation will be fined, and also be forced to pay the expense of clean up.

c. For the above violations, TAITRA will have the right to hire workers or trucks to dispose of the unused materials at the expense of the exhibitors.

(9) The exhibitors or contractors will either compensate TAITRA for damaged facilities during construction or transportation, or repair the said facilities by themselves. Exhibitors will also compensate TAITRA for any other damage or injuries caused by improper construction work.

4. Matters for attention before booth dismantling and during move-out:

(1) Booth decoration removal and breakdown should not start until after the show closes.

(2) Exhibitors must remove all tapes from the floor as well as all decoration material.

(3) All packaging and construction material should be cleaned up during move-out.


5. Penalties for violations:

(1) Electricity and water cut off.

(2) Any exhibitor refusing to rework improperly installed decorations as directed will have the decorations dismantled by TAITRA prior to the show at the exhibitor’s own expense, and/or will face the closure of the booth.

(3) Exhibitors violating these regulations or failing to monitor the contractors' work will be prohibited from participating in the show next time.

(4) Contractors violating these rules will be prohibited from contracting any future construction work at the TWTC Exhibition Hall for two years.

CONSTRUCTION GUIDELINES FOR SECOND-STORY BOOTH AT THE TAIPEI WORLD TRADE CENTER EXHIBITION HALL


1. In view of an increasing demand for exhibit space, these Guidelines have been established for the construction of second-story booths. To set up second-story booths, trade show participants must comply with these Guidelines to ensure the safety and overall tidiness of the exhibition site.

2. The second-floor of the booth is restricted to meetings with buyers only. It cannot be used as storage space, or as an exhibition or promotional area.



  1. With booth units measuring 3m x 3m, trade show participants must rent at least four units, totaling an area of 6m x 6m, in order to be eligible to apply for the construction

of second-story booths.

4. To apply for the construction of second-story booths in any TAITRA Taipei trade show, participants must submit the following data to the organizer by registered mail 30 days prior to the move-in day. Construction cannot begin without prior written approval from TAITRA.

(1) One copy of the application form

(2) One copy of the booth layout plan

(3) One copy of the construction plan (including plan, elevation and side drawings with specific dimensions, a list of the building material, and indications of the floor load with maximum number of people allowed on the second floor), the structure plan and structure calculation report, all of which must be approved and signed by a licensed architect, civil engineer, or structural engineer, and have a scale of no less than 50:1.

(4) A copy of the architect, civil engineer, or structural engineer's license, certificate, and letter certifying membership from the related professional association, as well as the safety confirmation report on second-story booths (See Form 10-1 & 10-2).

5. Charge for the use of the second-story of the booth is based on the floor area (including staircases).

The rate for second floor space shall be set in accordance with the date of full payment, as listed:


Full Payment date

Rate




50% of ground floor unit rate




70% of ground floor unit rate




100% of ground floor unit rate

6. After obtaining construction approval from TAITRA, the applicant must purchase accident and third-party liability insurance of no less than NT$2,000,000 for each person and each accident. The insurance should cover the show period and include the events move-in to move-out days. A copy of the insurance policy should be sent to TAITRA ten days prior to the move-in day, before construction can begin.



  1. The architect, civil engineer or structural engineer who has approved the construction plan, or the designated deputy, should inspect on site the construction and dismantling of booths. Upon completion of construction, the architect must issue a certificate of completion to ensure that the booths have been constructed in accordance with the plans, and that safety is guaranteed.

  2. The floor of the second-story booth should not exceed 2.5 meters in height from the ground, and the total height of the second-story booths should not exceed 4 meters.
  1. The second-story of the booths must be equipped with a safety railing, the height of which should be at least 90cm, and not exceed 150cm. The height of partitions should not exceed 150cm, and no ceilings should be built over the second-story.

10. The total floor area (including staircases) of the second-story should not exceed 70% of the area of the ground booth, and should be limited to 100 square meters.

11. The recessed distance between booth unit boundary lines, and the front and sides of the main body of the first and second-story booths (including corporate signs) should be maintained at 50cm, and the exterior of the walls should be decorated.

12. If the usable floor area of the second-story does not exceed 50 square meters, there should be at least one staircase; if the area exceeds 50 square meters, there should be at least two staircases. The distance between any point on the second floor and the staircase should not exceed 10 meters. When there are two staircases, they should not be set on the same side. The width of the stairway should be no less than 75cm, and a warning sign specifying the maximum load and number of people allowed on the second-story should be displayed in the staircase. The participating company should take responsibility for monitoring the number of people on the second-story.

13. The load-bearing capacity of the second-story should be no less than 200 kg/m2, and that of the staircase no less than 300 kg/m2.

14. The construction of the booths should not present any hazard to the exhibition site. No nails should be used in the floors, beams, or ceilings. No objects should be suspended from the ceilings. And fire protection facilities and plumbing should not be blocked. If there is any violation of these regulations, TAITRA retains the right to immediately remove the entire structure.

15. After TAITRA has granted written approval for the construction of second-story booths, any alterations in booth design without prior approval or violation of these Guidelines will result in a suspension of electricity and closure of booths. TAITRA will also ban the responsible company from participating in all trade shows held in the Taipei World Trade Center Exhibition Hall by TAITRA for the next two years. The booth contractors will also be banned for two years from contracting any projects for TAITRA.


16. If the construction and design plan for second-story booths approved and signed by an architect, civil engineer, or, structural engineer violates building codes or these Guidelines, or there is negligence of inspection during construction, TAITRA will not accept bids from the responsible architect/engineer for the next two years.


  1. Areas not covered in these Guidelines should be dealt with according to the Regulations Governing Booth Decoration within the Taipei World Trade Center Exhibition Halls.

  2. TAITRA retains the right to interpret, or to revise these Guidelines for any oversight or omission.





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