Request for proposal



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COMMONWEALTH OF VIRGINIA

COUNTY OF HENRICO





R
DEPARTMENT OF GENERAL SERVICES

Christopher L. Winstead, P.E.

FP #11-9175-12KS
March 22, 2012
REQUEST FOR PROPOSAL

JAIL INMATE TELEPHONE SERVICES

SHERIFF’S OFFICE

COUNTY OF HENRICO, VIRGINIA
Your firm is invited to submit a proposal to provide Jail Inmate Telephone Services for the Sheriff’s Office, County of Henrico, Virginia, to be installed at the Jail East and West facilities, in accordance with the enclosed specifications. The submittal, consisting of the original proposal and five (5) additional copies marked, “Jail Inmate Telephone Services”, will be received no later than 2:00 p.m., April 27, 2012, by:
IN PERSON OR SPECIAL COURIER U.S. POSTAL SERVICE

County of Henrico County of Henrico

Department of General Services Department of General Services

Purchasing Office OR P.O. Box 90775

1590 E. Parham Road Henrico, Virginia 23273-0775

Henrico, Virginia 23228


This RFP and any addenda are available on the County of Henrico website at: www.co.henrico.va.us The Bids and Proposals link is listed under the Henrico Business Section on the home page. To download the IFB, click the link and save the document to your hard drive. To receive a printed copy of this document please call (804) 501-5660 or bla04@co.henrico.va.us To receive an email copy of this document please contact edw@co.henrico.va.us

Time is of the essence and any proposal received after 2:00 p.m., April 27, 2012 whether by mail or otherwise, will be returned unopened. The time of receipt shall be determined by the time clock stamp in the Purchasing Office, Department of General Services. Proposals shall be placed in a sealed, opaque envelope, marked in the lower left-hand corner with the RFP number, title, and date and hour proposals are scheduled to be received. Offerors are responsible for insuring that their proposal is stamped by Purchasing Office personnel by the deadline indicated.

The awarding authority for this contract is the Director of General Services, County of Henrico.
A Mandatory pre-proposal conference and site visits will be held on April, 5, 2012 at 10:00 a.m. in the Henrico County Sheriff’s Office, 4301 E. Parham Road, Henrico, VA 23228. Offerors must attend the pre-proposal conference and site visits at both jail locations. Attendees will have the opportunity to ask questions regarding the RFP requirements and purchasing procedures. Only two representatives from each firm will be allowed to attend the meeting. At the conclusion of the pre-proposal conference, a site visit will be conducted at the Jail West facility located at 4301 E. Parham Road, Henrico, VA 23228. Later in the afternoon at a time to be established after the Jail West site visit, a site visit will be conducted at the Jail East facility located at 17320 New Kent Highway, Barhamsville, VA 23011. Attendance at this pre-proposal conference and site visits will be the only opportunity to view the facilities prior to the RFP submission deadline. Please have a copy of the RFP with you in order to discuss the requirements. Refer to Attachment H for pre-proposal conference information.

Nothing herein is intended to exclude any responsible firm or in any way restrain or restrict competition. On the contrary, all responsible firms are encouraged to submit proposals. The County of Henrico reserves the right to accept or reject any or all proposals submitted.

Technical questions concerning this Request for Proposal should be submitted to Kevin Steinbrecher, ste27@co.henrico.va.us no later than April 9, 2012.

Very truly yours,

Kevin Steinbrecher, CPPB, A.P.P.

Procurement Supervisor

Ste27@co.henrico.va.us

804-501-5690


1590 E. Parham Road/P.O. Box 90775/Henrico, Virginia 23273-0775

(804) 501-5660 Fax: (804) 501-5693



JAIL INMATE TELEPHONE SERVICES

SHERIFF’S OFFICE

COUNTY OF HENRICO, VIRGINIA

I. INTRODUCTION:
The purpose of this Request for Proposal (RFP) and resulting contract is to solicit competitive proposals for Inmate Telephone Services for the Henrico County Jail System (HCJS). It is the intent of the Sheriff of Henrico County, Virginia (Sheriff’s Office) to provide Telephone Services to the inmates of the Henrico County Jail System (HCJS) at its premises as described below.

II. BACKGROUND


  1. The Henrico County HCJS System is comprised of Henrico HCJS West (Jail West) a 687-bed facility and Henrico HCJS East (Jail East) a 654-bed facility. Jail West is a three-story maximum security facility located in the Henrico County Government Complex, 4301 E. Parham Road, Henrico VA 23228. Jail East, located in New Kent County, 17320 New Kent Highway, Barhamsville VA 23011, is a prison-campus-style correctional facility consisting of six separate housing units within a secure perimeter. Jail East is approximately 42 miles east of the Jail West Facility off of Interstate 64.



  2. The average daily inmate population in the HCJS is 1149 inmates. The current telephone system consists of 149 telephones (Reference Attachment G): 79 telephones at Jail East, and 70 telephones at Jail West, with a future growth potential over 1200 inmates.



  1. The current telephone system is being provided by GTL/PCS and provides 149 inmate telephones to HCJS. The system allows jail inmates to make phone calls via the methods listed below:





    1. LEC Billed Collect – The local LEC (Verizon) will place the charges on the destination phone numbers bill.




    1. Pre-Paid Collect (AdvancePay) – The family or friend sets up a prepaid account so the call can only be made to their number.




    1. Debit Cards.  This allows the inmate to call anyone including a cell phone.

D. For the total number and duration of calls by type for the period of 2010 – 2011 refer to Attachment J.


E. The current rates and commission schedule is provided below.


Inmate Collect Calling Rates

Rates


Station-to-Station

Local*


$1.50 per call

IntraLATA


$1.75 plus per minutes rates from $0.21 - $0.05

(please see Rate Schedule below)


InerLATA


$3.00 surcharge plus $0.69 per minute

Interstate


$3.00 surcharge plus $0.89 per minute




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