Role Description 4-h club President



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Role Description

4-H Club President
Purpose – To work closely with club leaders and members to run an organized club meeting after being elected to a one-year term by being nominated and voted into office.
General Duties Include:


  1. consult with leaders prior to the meeting to prepare agenda and other information

  2. notify the leaders and vice-president several days before the meeting if you are going to be absent

  3. conduct the meetings according to parliamentary procedure and in a courteous, respectful and tactful manner

  4. lead by example at all 4-H activities

  5. welcome guests

  6. help the other officers carry out their assignments

  7. help the club and leaders set the club goals, and review the goals throughout the year

  8. encourage everyone to participate in the meeting

  9. make sure everyone gets to serve on a committee at some time during the year

  10. delegate responsibilities through standing and special committees, rather than trying to do it all yourself

  11. try to attend as many 4-H meetings and activities as possible and be prompt and enthusiastic.

Other important duties

You and all officers of 4-H groups are representatives. You represent not only the local group, but also the whole 4-H program throughout the state. Your skills and abilities, standards and ideals, grooming, speech, and even smiles represent Illinois 4-H members. Representing others is one of your most important responsibilities because it exists at all times – not just while you are at the 4-H meetings.

Source: Anita Wilkinson, 4-H Program Coordinator – Marshall-Putnam Unit

University of Illinois • U.S. Department of Agriculture • Local Extension Councils Cooperating

University of Illinois Extension provides equal opportunities in programs and employment.

The 4-H Name and Emblem are Protected under 18 U.S.C. 707.


Role Description
4-H Club Vice-President
Purpose – To serve as program chair for your club and fulfill the Presidential duties in the President’s absence.
Elected for a one-year term by being nominated and voted into office.
General Duties Include:

  1. consult with the President on plans or special work to be done

  2. preside at the meeting in the absence of the President

  3. represent the club at other events in the absence of the President

  4. check the arrangements of chairs, tables, etc. before the meeting

  5. work with the leaders and other officers on committees and other group activities

  6. serve as chair of the program committee to help plan group meetings and activities

  7. check with the people responsible for the program to see if they are ready or need assistance

  8. introduce the program participants

  9. remember to thank the people who are on the program

Other important duties

You and all officers of 4-H groups are representatives. You represent not only the local group, but also the whole 4-H program throughout the state. Your skills and abilities, standards and ideals, grooming, speech, and even smiles represent Illinois 4-Hers. Representing others is one of your most important responsibilities because it exists at all times – not just while you are at the 4-H meetings.

Source: Anita Wilkinson, 4-H Program Coordinator – Marshall-Putnam Unit

University of Illinois • U.S. Department of Agriculture • Local Extension Councils Cooperating

University of Illinois Extension provides equal opportunities in programs and employment.

The 4-H Name and Emblem are Protected under 18 U.S.C. 707.

Role Description
4-H Club Secretary
Purpose – To record notes and roll call of all club meetings and prepare meeting minutes to report to the club.
Elected for a one-year term by being nominated and voted into office.
General Duties Include:


  1. Keep and up-to-date listing of the members and check attendance at each meeting

  2. Take good notes of each meeting

  3. Assist the president during the meeting by writing the motions and reading them as they were said, if needed

  4. Know the basic rules of Parliamentary Procedure

  5. Neatly write or type the minutes of each meeting to read and have approved by the members.

  6. Make any corrections to the minutes that are mentioned at the meeting

  7. Give a copy of the minutes to the President and club leaders

  8. Let the President and Leaders know if you will be absent from the meeting

  9. Complete the Secretary’s Record Book and give it to the Club Leader or County Extension Office at the end of the 4-H year

  10. Optional Idea – have a creative question or response that club members can respond to for Roll Call. Ex. – What is your favorite color?

Other important duties

You and all officers of 4-H groups are representatives. You represent not only the local group, but also the whole 4-H program throughout the state. Your skills and abilities, standards and ideals, grooming, speech, and even smiles represent Illinois 4-Hers. Representing others is one of your most important responsibilities because it exists at all times – not just while you are at the 4-H meetings.

Source: Anita Wilkinson, 4-H Program Coordinator – Marshall-Putnam Unit

University of Illinois • U.S. Department of Agriculture • Local Extension Councils Cooperating

University of Illinois Extension provides equal opportunities in programs and employment.

The 4-H Name and Emblem are Protected under 18 U.S.C. 707.

Role Description
4-H Club Treasurer
Purpose – To work with the club leaders in keeping accurate financial records for the club. If the club has a checking or savings account, you will also be responsible for writing checks, making deposits, balancing the accounts, etc.
Elected for a one-year term by being nominated and voted into office.
General Duties Include:


  1. Contact the bank in which the club’s funds are deposited to complete the necessary paperwork so you can sign the checks

  2. Handle all of the money matters of the club

  3. Keep an accurate record in the treasurer’s book of how all money is used

  4. Deposit all money in a local bank or savings institution as soon as possible

  5. If a checking account is used, keep the check register up to date and balanced

  6. Pay all bills promptly as directed by the group and approved by the President

  7. Prepare a summary of income and expenses to present for each meeting. Report on the current balance of all accounts

  8. Complete the financial summary report in the treasurer’s book at the end of the year

  9. Arrange for an audit of the Treasurer’s Record Book and all bank records

  10. Give a completed, audited Treasurer’s Record Book to the leader to be submitted to the local Extension Office.


  11. Deliver all of the Treasurer’s supplies and records to next year’s treasurer at the end of the year.

Other important duties

You and all officers of 4-H groups are representatives. You represent not only the local group, but also the whole 4-H program throughout the state. Your skills and abilities, standards and ideals, grooming, speech, and even smiles represent Illinois 4-Hers. Representing others is one of your most important responsibilities because it exists at all times – not just while you are at the 4-H meetings.
Source: Anita Wilkinson, 4-H Program Coordinator – Marshall-Putnam Unit


University of Illinois • U.S. Department of Agriculture • Local Extension Councils Cooperating

University of Illinois Extension provides equal opportunities in programs and employment.

The 4-H Name and Emblem are Protected under 18 U.S.C. 707.

Role Description
4-H Club Reporter
Purpose – To serve as program chair for your club and full-fill the Presidential duties in the President’s absence.
Elected for a one-year term by being nominated and voted into office.
General Duties Include:


  1. Tell the 4-H news in an accurate and interesting way

  2. Write an article before the meeting to invite people to the meeting – publicize in the local newspaper, school newsletter, or club newsletter

  3. Consult with the club secretary if you need meeting information
  4. Take accurate notes at each club meeting


  5. Write a news story promptly after each meeting or club event – publicize in the local newspaper, school newsletter, county newsletter, club newsletter AND/OR local radio stations

  6. Go to the newspaper to introduce yourself to the person responsible for local news stories

  7. Take pictures of club meetings, programs or events, to be included with the news articles for the newspapers

  8. Read other 4-H and general news articles and try to improve your skills

Other important duties

You and all officers of 4-H groups are representatives. You represent not only the local group, but also the whole 4-H program throughout the state. Your skills and abilities, standards and ideals, grooming, speech, and even smiles represent Illinois 4-Hers. Representing others is one of your most important responsibilities because it exists at all times – not just while you are at the 4-H meetings.
Source: Anita Wilkinson, 4-H Program Coordinator – Marshall-Putnam Unit

University of Illinois • U.S. Department of Agriculture • Local Extension Councils Cooperating

University of Illinois Extension provides equal opportunities in programs and employment.

The 4-H Name and Emblem are Protected under 18 U.S.C. 707.
Role Description
4-H Club Recreation Leader
Purpose – To provide recreation activities, such as ice breakers and games at club meetings, in order for club members to have fun and get to know each other.

An optional office for clubs that can either be elected for a one-year term by being nominated and voted into office or be chosen in a committee format.

General Duties Include:


  1. Plan to provide recreation activities for each club meeting

  2. Be flexible to use activities when time allows

  3. Be enthusiastic and organized in presenting your activities

  4. Lead the games when asked or designate someone to be the leader

  5. Help others lead as well as play

  6. Work with other 4-H officers in planning the program

  7. Help plan parties and events with other people in the group

  8. Research possible games and activities using the 4-H Games manual or other resources

Other important duties

You and all officers of 4-H groups are representatives. You represent not only the local group, but also the whole 4-H program throughout the state. Your skills and abilities, standards and ideals, grooming, speech, and even smiles represent Illinois 4-Hers. Representing others is one of your most important responsibilities because it exists at all times – not just while you are at the 4-H meetings.
Source: Anita Wilkinson, 4-H Program Coordinator – Marshall-Putnam Unit

University of Illinois • U.S. Department of Agriculture • Local Extension Councils Cooperating

University of Illinois Extension provides equal opportunities in programs and employment.


The 4-H Name and Emblem are Protected under 18 U.S.C. 707.



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