Sample letter for permission to use copyrighted works in a publication



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August 2008


SAMPLE LETTER FOR PERMISSION TO USE COPYRIGHTED WORKS IN A PUBLICATION
[Letterhead]
[Date]
[Name and address of copyright owner or agent - copyright notices will normally tell you who has the authority to provide permission]
Dear [title, name]:
I am a [your position: student, graduate student, post-doc, faculty, researcher, scientist] at [name of institution]. I am in the process of preparing a [manuscript, book, book chapter, dissertation, anthology, etc.] for publication and am seeking permission to include the following material in my publication. A copy of the work is enclosed. [Unless all of this is clear from the enclosure, identify: (1) the author's, editor's or translator's full name(s), (2) the title, edition and volume where applicable; (3) the copyright date, (4) the ISBN/ISSN number, if known, and (4) the exact page numbers or images or graphs or charts you wish to reproduce.]

The work will be used in the following manner: [Explain the intended use in detail - for example, to include an image/graph/table/illustration/quote from the requested work in my dissertation, book chapter, journal article, etc. to be published]. The publication information is as follows: [Title of publication, publication type (dissertation, journal article, etc.) publisher, date of publication]

Please let me know if there is a fee for using this work in this manner.
Please indicate your approval of this request by signing the letter where indicated below and returning it to me as soon as possible using the self-addressed envelope. Your signing of this letter will also confirm that you own the copyright to the above-described material.
Very truly yours,

[Your name, title, and signature]



[Contact information]
For copyright owner use:
PERMISSION GRANTED FOR THE USE REQUESTED ABOVE:
By:
Title:

Date:




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