Site Coordinator Planning Guide 2016

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Site Coordinator Planning Guide



Dear Site Coordinator:

On behalf of the Florida College Access Network (Florida CAN) and the College Ready Florida steering committee, thank you for participating in Apply Yourself Florida! This exciting initiative would not be possible without the commitment of schools like yours across the state.

Apply Yourself Florida, also known as Florida College Application Week, is part of a national effort to increase the number of first-generation and low-income students pursuing a college degree or other credential. Its focus is to help seniors navigate the complex college admissions process and ensure that they apply to at least one college or career school. Schools do this by dedicating time and space during the school day in which all graduating seniors have the opportunity to successfully submit at least one application to the school of their choice, with the support of trained volunteers.

This guide aims to give an overview of Apply Yourself Florida and provide the resources you need to successfully implement this initiative at your school. While this guide includes nearly everything you’ll need, there are some additional resources included on our website, at If you are reading a print copy of this guide, you can also download an electronic copy on that same webpage, which will allow you to easily use all the links and templates included.

Please feel free to contact Arianna Pineiro, Florida CAN’s Special Projects Coordinator, at (813) 974-6429 or if you have any questions about planning and implementing the event at your school. We will be sure to keep you updated with additional information you may find useful.

We thank you for leading this initiative at your high school. We hope that this is the start of a tradition that that will help to build a college-going culture for ALL Florida students and their families!


The FCAN Team

Table of Contents

Welcome 2

Table of Contents 3


About the Florida College Access Network 5

About Apply Yourself Florida 6

Timeline 9

Budget 12

Building a 13

College-Going Culture 13

Suggested Activities 14

College BINGO 16

Preparing Your Students 17

Apply Yourself Student Guide 18

College Exploration Resources 18

Up Next 19

Great College Application Adventure Handout 19

Application Fee Waivers 19

Reminders for Students 23

Student Instructions Handout 24

Engaging Families 25

Student/Parent Information Letter 25

Student/Parent Information Letter – Spanish 26

Student/Parent Follow-Up Letter 27

Student/Parent Follow-Up Letter – Spanish 27

Managing Volunteers 29

Volunteer Recruitment Letter/Email 30

Volunteer Reference Guide 31

Volunteer Thank You Letter/Email 32


Business Outreach Phone Script 33

Donation Request Letter 34

Sponsor Thank You Letter 34

Promoting Your Event 36

Traditional Media 36

Fliers 38

Social Media 38

Data Collection 41

Data Collection Methods 42

Acknowledgements 43

This guide has been adapted from materials originally produced by the American College Application Campaign (ACAC) and by Michigan College Access Network (MCAN). A special thanks to both ACAC and MCAN for permission to adapt this guide for use in Florida, as well as their guidance on the process. Spanish translations were kindly provided by Dr. Sonia Ramírez Wohlmuth of the Department of World Languages at the University of South Florida. 44

Florida College Access Network would also like to thank the Helios Education Foundation and the Swift Family Foundation, whose support made this project possible. 44

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Thank you for being part of Apply Yourself Florida! 44


About the Florida College Access Network

Florida College Access Network (Florida CAN) is a statewide network of leaders, organizations, educators, and individuals who are collectively committed to dramatically increasing postsecondary opportunities for all Florida students—especially students traditionally underrepresented in higher education, such as low income students and those who are the first in their families to go to college.

Our Mission: To create and strengthen a statewide network that catalyzes and supports communities to improve college and career readiness, access, and completion for all students.

Our Vision: At least 60% of working-age Floridians will hold a high-quality post-secondary degree or credential by the year 2025.

Our Guiding Values:

  • College is postsecondary education. Florida College Access Network uses the term “college” to refer to the attainment of high-quality postsecondary credentials beyond high school, including technical certificates and academic degrees.

  • College readiness is career readiness. All Florida students deserve to receive a high-quality PreK-12 education which prepares them academically for success in college or a career.
  • College is for everyone. All Florida students deserve the opportunity to pursue a high-quality postsecondary education that prepares them to effectively communicate, engage, and compete in the 21st century knowledge-based global economy.

  • College is a public good. Postsecondary educational opportunity and attainment are critical to a just and equitable society, strong democracy, robust economy, and healthy communities.

  • Reaching Goal 2025 will require collective action. Accelerating high-quality degree production in Florida to meet Goal 2025 requires strategic partnerships and active involvement from all sectors.

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