Dragon NaturallySpeaking is a "speaker dependent" system. Your user profile includes an Acoustic Model that adapt to the sound of your voice, as well as a Language Model that analyzes four words before and four words after each word you say.
Talk in long, natural phrases rather than short quick statements. (UTTERANCE!)
Remember voice is simply a third input option if your mouse and keyboards to work! The biggest opportunity for productivity is in the Narrative section of your reports.
Create User Profile (Workbook Page 1)
Reading the story during the creation of your user profile is critical so that Dragon can learn your voice acoustically. Talk naturally, not one word at a time. Don't READ the story, dictate it and be conscious that you're saying everything clearly.
The next step is to have Dragon read through your Sent e-mail and My Documents to better understand YOUR Language Model. (Workbook page 15)
Click Tools/Options/Commands (Natural Language Commands) to enable the ability to use intuitive commands. Within the same menu, select the Miscellaneous tab to adjust the speed versus accuracy slider.
Microphone Discipline (Workbook Page 1)
Consistent microphone placement is important; get into a habit of turning the microphone off when Dragon is not in use.
Dragon doesn't "learn" if you dictate directly into the Connections window. Instead, use commands (such as "dictate report" followed by your dictation and then the command "copy to Connections") to dictate into Word and then past the text into Connections. The challenge is that Connections times out after 10 minutes. If you're going to dictate for more than 10 minutes, just start out in Word. (This is similar to how many are already using Word with Connections.)
Dragon never makes a spelling mistake, but it does make "misrecognitions." Be sure to proofread your work carefully.
Don't forget to dictate punctuation. You open and close quotation marks in parentheses. (“open quote/parens” “close quote/parens”) Most numbers are automatically formatted.
Capitalization: Say “Cap [word]” to dictate a specific word with an initial capital letter, or select the word after it already appears in your document and say “cap that” or “all caps that;” to turn initial caps on for multiple words, say “caps on” followed by “caps off”
Formatting: "bold/underline/capitalize [XYZ]”
Making Corrections (Workbook Page 26)
Instead of the over-popular “scratch that,” a better option is to use "correct that" or just say "select that" and select from the list of options to insert the correct text.
You can say "play that back" and Dragon will replay your original dictated text so that you can hear what you actually said played back to you.
Go to top/bottom; Insert before/after; Move up two
Spelling Words (Workbook Page 25)
When you want to spell a word, Dragon understands both letters and military letters. Make sure that you say “spell …” followed by each letter of the entire word is one utterance; if you pause after saying "spell" a dialog box will come up.
In spell mode, you can cause between the dictation of each letter. Dictate spaces.
“X That” Commands (Workbook Page 35)
The "X that" command applies to the current selection, or if there is no text highlighted, to the last utterance (what was dictated since the speaker last paused). For example, “scratch that,” “bold that,” “cap that,” etc.
Launching Applications and Opening Files (Workbook Page 37)
To make a shortcut for Word, right click on Word from the Start/Programs menu and click "send to desktop" then right-click on the new icon and rename it as "Microsoft Word." Now you will be able to use the command "Open Microsoft Word” to open the application.
Open a case within Connections and go to a Narrative section. Here you can use a command "dictate [note/report/text]" then dictate your text in Word followed by the command "copy to Connections"
Navigate active windows: if several windows are open on your computer, you can change which is active with commands such as "switch to Connections" or "switch to Document two" or "switch to previous/next window." Commands such as "minimize/maximize all windows" are also available.
In Connections, you can say "tab" to advance to the next field, or even "tab three times"
Customize Your Vocabulary (Workbook Page 8)
Click on the Words menu and select View/Edit or just say "Edit Vocabulary”
For acronyms, a spoken form can make acronyms easier to list. For example you can add NY OCFS to the vocabulary so that you don't have to capitalize the phrase each time you want the words spelled out
Names of clients will be a consistent challenge when you dictate your reports since many new names will be dictated regularly and it's not necessary to add EACH ONE to the vocabulary.
Many proper names are already in Dragon, but you can add your own words. There's an option to "train" the word. Make sure you articulate the word during training, but DON'T over-emphasize the word since that's not how you will say it during dictation. (During training the word, just click "go" and Dragon will turn your mic on and off for you. There's no need to turn your microphone on.)
Written form versus spoken form (e.g., written form: Jeanne; spoken form: G. Knee)
You can delete a word that may "compete" with a commonly used word (e.g., Jeanie). If you use both spellings regularly, you could give the alternate form another phonetic form (e.g., “G. Knee with an i”). You could also use a generic name and then at the end of the report do a find and replace.
Importing a Word List (Workbook Page 13)
This is a way to add a large number of words at the same time. Simply select the Words menu and then choose Import and browse to the location of the specific .txt file and import it. Moving forward when you go into your vocabulary (by selecting the Words menu and clicking View/Edit), you can see your "custom words." You can also choose "words with spoken forms only." (The goal in the future is to have a statewide word list.)
Additional Points about Correction
When Dragon gets a word wrong because it's not in your vocabulary, but you plan to reuse this word often, you can correct it and say "make that a phrase." This will add the word to your vocabulary and you can train it so that moving forward Dragon will correctly transcribe the new word/phrase. If you make these corrections and additions to the vocabulary, Dragon will learn and you won't be frustrated by Dragon repeatedly making the same mistake.
When you're trying to correct the word/phrase, you can say "spell that." Words that are spelled in his this box are added to your vocabulary.
Commands (Workbook Page 44)
Use the Tools/Command Browser to build your own commands. Simply click Script, then New.
Text and graphics commands let you use a short phrase to insert a long string of standard text. Make sure you click plaintext (unless you want something formatted a certain way). With plaintext, the inserted text will follow the font style of the document you are inserting the text into. The commands will work wherever your cursor is active. Under grammar in the top drop down menu, make sure you are setting the availability to "global.")
Macro recorder commands can be used to “voice click” standard items. In Connections, Progress Notes open in the same location on your computer screen each time. Therefore you can go to Dragon’s Command Browser, and select “Script/New.” For the command type select “macro recorder” and give the command a name. Click record, and Dragon will literally record your mouse movements as you click the button you want to make a command. When you’re done, press stop and then click the red X to close the recorder. Then delete the unnecessary mouse movements within the recording (the numbers in the script or the location on the screen and the words are the actions).
 You can use these brackets in a form/letter template and say "next field" to advance to the next line.
E-mail (Workbook Page 41)
Everything discussed during training for Word also applies to e-mail. In your inbox you can say, "move down one,” “move up three,” “open message,” etc. These are "say what you see" commands. For example: “click send” “click reply to all,” etc.
Make sure your contacts’ names are in your vocabulary and then you will be able to utilize Dragon voice shortcuts for e-mail (“Send e-mail to [name]")
“Go to subject” “Go to body”
Getting Help (Workbook Page 4)
Options within the Accuracy Center: Check Audio Settings (do this if you're in a different environment); read Dragon another story to give it more acoustic data to better learn your voice; Acoustic and Language Model Optimizer increases accuracy based on changes you've made; Add Words from Documents and Increase Accuracy for E-Mail (you may want to put all of your previous notes from Connections into a Word document and Dragon will automatically add any new words to your vocabulary and adopt to your writing style).