State public works board



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STATE PUBLIC WORKS BOARD

July 8, 2005

MINUTES
PRESENT:

Mrs. Ann Sheehan, Chief Deputy Director, Department of Finance

Ms. Patricia Kuhar, Chief Financial Officer, Department of Transportation

Mr. Barry Hemphill, Deputy Director, Telecommunications Division, Department of General

Services

Ms. Wendie Scott, Deputy Controller, State Controller’s Office

Mr. Francisco Lujano, Director Securities Management Division, State Treasurer’s Office
ADVISORY MEMBER:

Director, Employment Development Department


LEGISLATIVE ADVISORS:

Assembly Member

Assembly Member Wilma Chan

Assembly Member Lloyd E. Levine

Senator Gilbert Cedillo

Senator Wesley Chesbro

Senator Carole Migden

STAFF PRESENT:

Karen Finn, Administrative Secretary, State Public Works Board

Deborah Cregger, Legal Counsel, State Public Works Board

Jayne Finkbohner, Secretary, State Public Works Board

Rocel Bettencourt, Principal Program Budget Analyst, Department of Finance

Michael Carter, Principal Program Budget Analyst, Department of Finance

Brian Dewey, Budget Analyst, Department of Finance

Georgia Johas, Budget Analyst, Department of Finance

Chris Lief, Budget Analyst, Department of Finance

Randy Katz, Budget Analyst, Department of Finance

Matt Schuller, Budget Analyst, Department of Finance

OTHERS PRESENT:
Liz Yokoyama, Department of General Services

Gerry Clark, Department of General Services

Jim Martin, Department of General Services

Warren Westrup, Department of Parks and Recreation

Rob Kane, Department of Parks and Recreation

Dave Gerard, Department of Mental Health

Jack Strieger, Department of Mental Health

Wendy Roberts, Department of General Services

Dale Clevenger, Community Colleges

Joel Griffith, Department of General Services

Genevie Agustinez, Department of Human Services

Glen Mercer, State Treasure’s Office

Lisa Paterno, Department of Corrections

John Spain, Department of Corrections

John Schwander, Department of Corrections

Merle McDanel, Department of General Services

Blessy Torres, Department of General Services

Major F. Tarleton, Military Department


CALL TO ORDER AND ROLL CALL:

Ann Sheehan, Chief Deputy Director, Department of Finance called the meeting to order at 10:00 a.m. Ms. Karen Finn, Administrative Secretary for the State Public Works Board, called the roll. A quorum was established.


APPROVAL OF MINUTES

Ms. Finn asked that approval of the June 10, 2005 minutes be differed until next month to provide some additional corrections.


Hearing no objections the minutes from the June 10, 2005 meeting were held over.
BOND ISSUES:

Ms. Finn stated that there was four bond items.

Bond Item #1, Department of Forestry and Fire Protection, Sand Creek Forest Fire Station, Fresno County. If approved, the requested action will adopt a resolution authorizing the use of interim financing and the eventual sale of lease revenue bonds. Staff recommends adoption and approval of the resolution.

A motion was made by Mr. Lujano and Second by Mr. Hemphill to approve Bond Item #1.

Bond Item #1 was approved by a 5-0 vote.
Bond Item #2, Department of Mental Health, Patton State Hospital, Patton, San Bernardino County. Renovate Admission Suite and Fire Life Safety and Environmental Improvements and Seismic Retrofit, Phases II and III, EB Building. If approved, the requested action will adopt an amended resolution authorizing the use of interim financing and the eventual sale of lease revenue bonds. This project needed an increase in authority of over $10 million so this resolution is necessary to amend the previous resolution. Staff recommends adoption and approval. However, your action today will be contingent on the Governor signing the 2005 Budget Act which provides this additional authority and assuming that this item is not vetoed.
A motion was made by Mr. Hemphill and a Second by Ms. Kuhar to approve Bond Item #2. Bond Item #2 was approved by a 5-0 vote.

Bond Item #3, Department of Mental Health, Metropolitan State Hospital, Los Angeles County, Construct New Kitchen. If approved, the requested action will adopt an amended resolution authorizing the use of interim financing and the eventual sale of lease revenue bonds. This project needed an increase in authority of over $4 million so this resolution is necessary to amend the previous resolution. Staff recommends adoption and approval. However, your action today will be contingent on the Governor signing the 2005 Budget Act to provide the increased spending authority and assuming that this item is not vetoed.

A motion was made by Ms. Kuhar and a Second by Ms. Scott to approve Bond Item #3.

Bond Item #3 was approved by a 5-0 vote.

Bond Item #4, Department of Mental Health, Metropolitan State Hospital, Norwalk, Los Angeles County, Construct School Building. If approved, the requested action will adopt a resolution authorizing the use of interim financing and the eventual sale of lease revenue bonds. This project needed an increase in authority of #2 million so this resolution is necessary to amend the previous resolution. Staff recommends adoption and approval. However, the action of the PWB is contingent on the Governor signing the 2005 Budget Act and assuming that this item is not vetoed.
A motion was made by Mr. Lujano and Second by Mr. Hemphill to approve Bond Item #4.

Bond Item #4 was approved by a 5-0 vote.

CONSENT CALENDAR:

Ms. Finn stated that Item # 8 and # 10 were being pulled so that work can be done to resolve certain issues. As a separate issue #13 and #15 were also pulled as Consent Items for a separate vote. In summary, the revised Consent Calendar covers items #7 and #9 through #12, #14 and #16 through #22: one request to authorize site selection, one request to approve reversion of project savings and approve the projects closeout, four request to authorize the sale of state surplus property, one request to authorize an acquisition, four requests to approve preliminary plans, one request to approve combined bids, one request to approve the use of inmate Day Labor, approve a new agency retained item, approve a redirection of existing project authority, and approve an augmentation, one request to approve augmentation for this project, approve the utilization of Inmate Day Labor resources pursuant to the Public Contract Code Section 10103.5, and establish a new agency retained line item, one request to approve scope change and associate

There were two 20-day letters for these items: Item #18, Department of Corrections and Rehabilitation, California State Prison—Kern County at Delano I—Augmentation. A two-day letter was sent to the Legislature on June 27, 2005, and approval is contingent upon the expiration of the notification period on July 18, 2005 without comment.
Item #22, California Community Colleges, Compton Community College District, Compton College, Performing Arts Center—Scope Change and Local Cost Increase. A 20 day letter was sent to the Legislature on June 17, 2005, and the waiting period expired without comment.
Staff recommends approval of the revised Consent Calendar, Items #5 through #7 and #9 through #12, #14 and #16 through #22.
A motion was made by Ms. Kuhar and Second by Mr. Hemphill to adopt the Revised Consent Calendar Items #5 through #7 and #9 thru 12, #14 and #16 through 22.
The Consent Calendar was adopted by a 3-0 vote.
Item #13 and #15 were set aside waiting approval of Preliminary Plans for projects and are contingent on the Governor’s signing of the 2005 Budget as well as no veto having any effect on them.
A motion was made by Ms. Kuhar and a second by Mr. Hemphill for approval

Motion passed by a 3-0 vote.


ACTION ITEMS:

Ms. Finn stated that there was one Action Item (Item #23) from the Department of Veterans Affairs, for its future Veterans Home in Fresno County. The PWB staff’s recommendation is to approve this contingent upon approval by Fresno City Council to transfer title to the property to the State at no cost and for the City Manager to execute the Agreement for the Conveyance and Acceptance of Real Property at the July 19th meeting or no later than 30 days thereafter. While the Fresno City Council initially considered this at a council meeting previously, there has been consensus that the terms of the transfer have changed significantly enough to warrant returning to the council for their approval. PWB staff has been in contact with city staff and there is no disagreement.

The property is approximately 26 acres in Fresno and is agricultural land that is undeveloped and will be the site of the eventual Veterans home that has already been authorized by the Legislature. The Legislature authorized construction funds for this project and a new home in Redding as well as the Greater Los Angeles and Ventura Counties homes (GLAVC) project all in one appropriation. Construction will not begin on Fresno until we have assurance that there are adequate funds to be allocated to all the homes. Listed are the changes that have changed since the transfer was first considered in June 2003.

1) the size of the parcel transferred (26.2) acres now versus 27.5 acres with an easement for 1.3 acres of peripheral roadway June 2003)

2) original agreement did not have the standard liability clause.

3) original agreement specified the precise size of the future vets home (300 beds) versus general vets bed reference present.

4) there were some expectations on performance by both the city and the state that were not compatible with the lease revenue financing that will fund the construction

Ms. Finn thanked the PWB staff at the Department of General Services as well as the Department of Finance who worked diligently these last few weeks to get Item #23 before the Board.
A motion was made by Mr. Hemphill and a second by Ms. Kuhar for approval of Action Item #23.
Action Item #23 was approved by a 3-0 vote.
OTHER BUSINESS:

Ms. Finn stated there was one item of other business. The request was to approve a resolution to appoint Marianne Wetzel as Assistant Administrative Secretary for Acquisition. Ms. Finn stated that Ms. Wetzel was unable to attend the PWB meeting but acknowledged Ms. Wetzel’s work on the previous Item #23.


A motion was made by Ms. Kuhar and a second by Mr. Hemphill to approve Ms. Wetzel’s position.
Other Business was approved by a 3-0 vote.
REPORTABLES:

Ms. Finn indicated that there were no reportable.


NEXT MEETING:

Ms. Finn stated that the next regularly scheduled meeting is set for Friday, August 12, 2005, at 10:00 am, at the State Capitol in Room 113.


Having no further business, the meeting was adjourned at 10:16 a.m.

INTENTIONALLY LEFT BLANK

BOND ITEM




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