State public works board


Funding and Project Cost Verification



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Funding and Project Cost Verification

This project is within cost.
Chapter 157, Statutes of 2003, Item 4440-301-0660 (3) appropriated $21,060,000 lease revenue bonds for the total estimated project costs for the Renovation of the Admissions Suite and Fire Life Safety and Environmental Improvements, Phases II and III at the Patton State Hospital E. B. Building. However, the original authorization was provided without a study of the extent of seismic retrofit needs. With the completion of preliminary plans, the magnitude of the seismic retrofit was fully realized, thereby necessitating an additional eight months in estimated construction time (from 27 months to 35 months) and requiring an additional $9,424,000 in budget authority. As a result, Item 4440-496 of the Budget Act of 2005 (Ch XXX/05) reverts $20,441,000 lease revenue originally provided for working drawing and construction and Item 4440-301-0660 (2) appropriates $30,146,000 lease revenue for working drawings and construction. Finally, this project has expended $791,000 in earlier authority that was provided for the design of all three phases of the FLSEI component of this project.
In summary, this total project costs are currently estimated to be $31,556,000, of which $791,000 is previously encumbered design funds, $619,000 is provided through the Budget Act of 2003 for preliminary plans, and $30,146,000 is provided through the Budget Act of 2005 for working drawings and construction.

$31,556,000

total estimated project cost

$1,410,000


project costs previously allocated: preliminary plans ($885,000 for Phase I, II, and III) and working drawings, ($525,000 for Phase I)



$30,146,000

project costs to be allocated: working drawings--$1,164,000; and construction - $28,982,000 ($22,548,000 contract, $2,103,000 contingency, $1,553,000 A/E, $702,000 agency retained items, and $2,076,000, other project costs) at CCCI 4328.

CEQA


A Notice of Exemption was filed with the State Clearinghouse on November 2, 2004 and the 35 day notice period expired December 8, 2004.

Project Schedule


The project schedule is as follows:
Approve preliminary plans August 2005

Approve working drawings: October 2006

Award contract January 2007

Complete construction: January 2010


Due Diligence
Due Diligence for this project was completed for all three phases of this project on February 18, 2003, with no significant issues.
Staff Recommendation: Adopt resolution.

INTENTIONALLY LEFT BLANK

BOND ITEM


BOND ITEM –3
DEPARTMENT OF MENTAL HEALTH (4440)

METROPOLITAN STATE HOSPITAL, LOS ANGELES COUNTY

Construct New Kitchen



Adopt an amended resolution to:
1. Authorize the use of interim financing, to be repaid from the Public Buildings Construction Fund from the proceeds from the sale of bonds.
2. Authorize the sale of the State Public Works Board Lease Revenue Bonds.

Total Estimated Project Costs $24,483,000

APPROVED:

5/0

BOND ITEM



STAFF ANALYSIS –3

Department of Mental Health



Metropolitan State Hospital, Construct New Kitchen
Action requested
This action requested will adopt a resolution authorizing action to be taken to provide for the interim financing and authorizing the sale of lease revenue bonds.
Scope Description

This project is within scope. This project will construct a new single story Central Kitchen Facility and will renovate six existing Satellite Kitchens and Dining Facilities. New Kitchen improvements includes an overhead fire sprinkler system, new kitchen equipment, cook/chill system, high capacity food storage racks, large freezers, 48” high receiving dock with four overhead coiling doors, and a new 300 kva emergency generator. Satellite Kitchen improvements includes new kitchen equipment, seamless epoxy floors, ceramic tile walls, and finishes and equipment.

Funding and Cost Verification
This project is within cost.
Chapter 157, Statutes of 2003, Item 4440-301-0660 (2) appropriated $18,726,000 lease revenue bonds for the total estimated project costs of both the Central Kitchen Facility and the Satellite Kitchens and Dining Facilities. As lease revenue bond financing was deemed inappropriate for the satellite kitchens renovation component of the project, a decision was made to replace the satellite kitchens component with General Fund rather than lease revenue bonds. As a result, Chapter 208, Statutes of 2004, Item 4440-301-0001 (1) appropriated $259,000 General Fund for the working drawings phase of the satellite kitchens component and Item 4440-496 (1) reverted $3,873,000 lease revenue bonds that were previously allocated for the satellite kitchen component.
For the satellite kitchens component, the 2005 Budget Act, Chapter XXX, Statutes of 2005, Item 4440 491 (1) reappropriates the $259,000 General Fund for working drawings and Item 4440 301 0001 (1) appropriates $5,282,000 General Fund for the construction phase of the satellite kitchens. For the main kitchen component, the 2005 Budget Act Item 4440 496 (2, 2) reverts $14,021,000 lease revenue bonds allocated for working drawings and construction and Item 4440-301-0660 (1) appropriates $18,030,000 lease revenue for working drawings and construction, thereby bringing total project authority provided through budget acts to $24,403,000. In addition, the PWB approved an $80,000 augmentation for preliminary plans as a delegated item in October 2004, thereby bringing cumulative project authority to $24,483,000.

Of the $24,403,000 in total project authority provide through budget acts, $18,862,000 lease revenue is for the main kitchen component and $5,541,000 General Fund is for the satellite kitchen component.




$24,483,000

total estimated project costs


$912,000

project costs previously allocated: preliminary plans $912,000


$23,571,000

project costs to be allocated: working drawings $1,145,000 ($259,000 satellite kitchens, and $886,000 main kitchens) and construction $22,426,000 [$5,282,000 satellite kitchens ($4,320,000 contract, $302,000 contingency, $319,000 A&E and $341,000 other) and $17,144,000 main kitchen ($13,859,000 contract, $693,000 contingency, $759,000 A&E, $697,000 agency retained and $1,136,000 other)]




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