UNICEF Montenegro invites the bids for establishing a roster of qualified video production companies for video production/postproduction and video reporting on events for UNICEF Montenegro in 2013.
(IPA 2010 Social Inclusion Project - the Child Care System Reform Component)
The services include providing video production/postproduction and video reporting on events for UNICEF Montenegro in 2013 in various parts of the country.
The above mentioned events are part of regular UNICEF activities while some are organized within the “Social Welfare and Child Care System Reform – Enhancing Social Inclusion” Project which is being implemented through a partnership between the Government of Montenegro (the Ministry of Labour and Social Welfare and the Ministry of Education and Sports) and UN agencies in Montenegro (UNICEF and UNDP) with the financial assistance from the European Union (Instrument for Pre-Accession 2010).
Please submit the completed invitation to bid form and supply profile form that can be found at our website www.unicef.org/montenegro, your offers with price lists and the other documents requested, an example of your previous work on similar projects - ideally a 2 -3 minutes example news story, with English and Montenegrin voiceover as two separate video packages. Please enclose signed hard copies of all documents with electronic copies of all documents and the video example on a CD/DVD in a sealed envelope marked Video production and reporting bid to the following address before January 31, 2013 (16:30):
UNICEF, Vladike Danila 28, 81 000 Podgorica
Fax: +382 20 224 278
Email: firstname.lastname@example.org Any discount to UNICEF for these services will be taken into account when deciding the best offer. All bids received will be publicly opened at 10.00am on February 1 at UNICEF Montenegro premises.
Invitation to bid for establishing a roster of qualified video production companies for video production/postproduction and video reporting on events for UNICEF Montenegro in 2013 Background and Context
The overall goal of Country Programme 2012-2016 is to aid efforts by Montenegro to increase
equity and ensure the inclusion of children and women who are in need of special protection, live
in poverty or are socially marginalized.
The programme will contribute to the following key results by the end of 2016: (a) Montenegro
addresses disparities and gaps in access to quality social services for excluded and vulnerable
boys, girls and families in line with United Nations standards;(b) the country’s legal framework
is harmonized with EU/United Nations standards, and policies relevant to child-focused
governance and social inclusion of children are implemented and monitored; and (c) national and
local authorities systematically apply the principles and standards of the Convention on the
Rights of the Child and Copenhagen criteria (for membership in the EU) and facilitate
The country programme comprises two mutually reinforcing components: child protection and
social inclusion; and child rights, policies and planning. These reflect the need for continuity in
supporting the Government and institutions to complete the child care system reform agenda and
implement policies and strategies for children at central and local levels; securing investment in
equitable inclusion and protection of the most vulnerable and marginalized groups; strengthening
capacities in planning, child rights monitoring and budgeting; and implementing the framework
for a sustainable legacy of child rights.
In 2013 UNICEF Montenegro will implement two behaviour change campaigns: It’s about ability related to promoting inclusion of children with disability and a campaign to promote fostering
and adoption (as part of the “Social Welfare and Child Care System Reform – Enhancing Social Inclusion” Project which is being implemented through a partnership between the Government of Montenegro (the Ministry of Labour and Social Welfare and the Ministry of Education and Sports) and UN agencies in Montenegro (UNICEF and UNDP) with the financial assistance from the European Union (Instrument for Pre-Accession 2010)).
Video production and video reporting on special events related to these 2 campaigns, as well as other special events related to programme achievements will need to be effectively supported by one or more video production companies that will be selected from a video production agencies roster.
It is essential that the video production agency has professionals with experience in journalism able to write scenarios and make interviews based on inputs and key messages received from UNICEF. In addition, fluency in both written and spoken English and Montenegrin language is required for journalists and professional speakers hired by the agency.
INVITATION TO BID (ITB 01/2013)
DATE: 09 January 2013
REFERENCE: ITB 01/2013
Call for applications to establish a roster of qualified video production companies for video production/postproduction and video coverage of our events for 2013
Please submit the completed invitation to bid form (marked ITB 01/2013) and supply profile form, and an example of your previous work on similar projects - ideally a 2 -3 minutes example news story/package, with English and Montenegrin voiceover as two separate video packages. Please enclose signed hard copies of all documents with electronic copies of all documents and the video example on a DVD in a sealed envelope marked Video production and reporting bid to the following address beforeJanuary 31, 2013 (4:30 PM):
Offers will be publicly opened at 10.00am on February 1 at UNICEF Montenegro, Vladike Danila 28,Podgorica. Bids received after the stipulated date and time will be invalidated.
In case your offer is found to be the most competitive one, we would inform you accordingly. Likewise, if we do not contact you within 10 days from the public opening of the bids, you may consider that your quotation has not been selected for the contractual arrangement.
Please use this document when submitting your offer.
Please fill in carefully all requested information, for both parts - Part 1 and Part 2. Please use only yellow fields for entering your information.
The offer should be properly signed and stamped before submission.
Any offer submitted without following the above recommendations could be rejected.
Part 1: Specification
REQUIREMENTS AND COMPETENCES:
Minimum technical requirements:
- Professional TV equipment for video recording in both SD and full HD standard;
- Ability to produce a package with the following components for each story as per UNICEF specifications:
1) Split cut piece
2) B-roll selects (at least 5 minutes) and b-roll shotlist
3) Script and shotlist with full names, ages and titles of each character in the story
4) 16:9 HD 1080. 25 FPS or 29.97 FPS, progressive if possible
5) Ability to export the video with the following compression: H.264 video at 15000kbps; AAC Audio at 256kbps
6) Audio Tracks: A1: Narration. A2: Natural sound. All soundbites should be on the natural sound track
7) There should be no lower thirds and no graphics.
- Fully equipped camera kit(s): Professional camcorder with shotgun microphone, camera tripod, camera light, dynamic microphone with tripod, wireless microphones set, wide changeable lenses, batteries, tapes (recording on SD card/hard drive would be an advantage), AC adaptor, camera case. Any equipment additional to the above listed (Extra lights, more lenses, crane, video and audio filters, phantom powered mics, etc..) will be considered as an advantage;
- Professional software for editing video - in range of Adobe Premiere (at least version CS3), Final Cut Studio (FC Pro 6 or newer versions), Edius v4.5, or equivalent software;
- Professional software for 2D and 3D animations and special effects - in range of Adobe After Effects (at least version CS3), LightWave 8.0, Maya 6.0, 3DS MAX 7 or equivalent software;
- Professional software for editing audio - in range of Sound Forge 9.0 or newer, Adobe Soundbooth (at least version CS3), Pro Tools 8.0, or equivalent software;
- Ability to export/deliver video in any of required formats: .AVI, .MPEG2, H.264 i.e. .MPEG4, Windows Media Video .WMV, .MOV, .MKV, Flash video format .FLV, VOB;
- Ability to produce video content in 4:3 and 16:9 aspect ratio;
- Ability to convert video and audio into required format(s);
- Ability to prepare DVD menu-based compilations upon request;
- Ability to produce video contents both in PAL and NTSC standards;
- Ability to produce streaming video contents for broadcasting on different platforms (internet, tablets, mobile devices, etc..);
- Ability to produce broadcasting-ready TV piece (TV feature, documentary, interview, etc..) upon client’s inputs;
At least 3 years of professional experience in the field of video production;
At least 3 years of experience in TV journalism;
History of cooperation with broadcasting media in Montenegro;
Experience in advanced forms of TV/video production and distribution;
Experience in work with UN System desirable, but not mandatory;
Experience in preparation video contents in English and/or experience of successful cooperation with foreign broadcasting media is an advantage;
Minimum HR requirements:
Professionals with at least three years of experience in video recording;
Professionals with at least three years of experience in picture editing;
Professionals journalist(s) with at least three years of experience with ability to report in English, both written and spoken;
Professionals with knowledge of web and gadget video broadcasting standards;
Professional English native speaker
Professional Montenegrin native speaker
* All applicants must submit proof of experience in the form of ‘best of’ portfolio on DVD;
* All applicants must submit the list of equipment and software they are using in video/audio production;
* All applicants must submit lists of people working in required field, with short (up to one page) biography;
* All applicants must submit a sample of the same news video story in Montenegrin and English (native speaker)
Professional video coverage (video recording and video editing) of various UNICEF events lasting up to two hours in Podgorica and sharing the edited video material (up to 5 minutes package) to all TV stations with national coverage over web interface or/and hand delivered DVD/tape immediately after the event
Professional video coverage (video recording and video editing) of various UNICEF events lasting more than two hours in Podgorica and sharing the edited video material (up to 5 minutes package) to all TV stations with national coverage over web interface or/and hand delivered DVD/tape immediately after the event
Professional video coverage (video recording and video editing) of various UNICEF events lasting up to two hours outside of Podgorica and sharing the edited video material (up to 5 minutes package) to all TV stations with national coverage over web interface or/and hand delivered DVD/tape immediately after the event
Professional video coverage (video recording and video editing) of various UNICEF events lasting more than two hours outside of Podgorica and sharing the edited video material (up to 5 minutes package) to all TV stations with national coverage over web interface or/and hand delivered DVD/tape immediately after the event
Professional speaker to read the voice-over in Montenegrin for all our videos – price per package or per minute
English native speaker to read out the voice-over in English for all our videos – price per package or per minute
Cut-editing – price per hour
Subtitling – price per title (two lines)
Transcribing filmed soundbites/interviews in Montenegrin and English – price per page
Archiving of recorded and processed video material onto a DVD/PC
Distribution of video material to media on DVD/tape
Graphics and animations in Adobe After Effects software or similar (for making intro and ending tags, graphics, trailers, etc.)
Journalist/Producer support – including storyboarding, writing scenario and interviewing for videos/news stories based on UNICEF inputs and key messages both in English and Montenegrin
Supplement(s) to the offer:
IMPORTANT NOTICE: All interested parties shall submit prices of their services only in the table form above. The pricelists submitted in other form could be rejected. For any supplement to particular item offered, please use boxes in the column “Comment”. For any additional services or other kind of offer supplements, please use the bottom box “Supplement(s) to the offer” (Estimates for any cost-reimbursable items, such as travel, and out of pocket expenses, any exceptions i.e. additional charging during days of weekend work, or similar).
Part 2: Conditions
Price must be given in EUR and fixed for the 12 months from the date contract is signed.
Price should be given without TAX as UN Agencies are TAX exempt for the purchasing of goods and services.
In order to be considered for evaluation purposes, your offer shall include the following information:
Currency of Quotations/offers
Completeness of quotation
Suppliers are encouraged to submit offers comprising all items requested in this ITB in their submissions.
Important: Only offers including all requested items will be considered for evaluation purposes
Requests for clarification
Bidders requiring clarification of any of the terms, technical requirements or conditions stipulated in this ITB shall communicate in writing with UNICEF Office in Podgorica. Requests for clarification may be submitted via e-mail to email@example.com Only requests for clarification received at least 24 hours prior to the deadline for submission of offers will be entertained.
General Terms and Conditions
This ITB is subject to UN General Terms and Conditions.
I hereby accept all terms and conditions stated above.
Name and Title
Validity of Offer
Signature / Stamp
INSTRUCTIONS TO BIDDERS 1. MARKING AND RETURNING BIDS
1.1 SEALED BIDS must be securely closed in the bid envelope provided, or other suitable envelope, clearly MARKED on the outside with the BID NUMBER, and despatched to arrive at the UNICEF office indicated NO LATER THAN the CLOSING TIME AND DATE. Bids received in any other manner will be INVALIDATED.
1.2 FAXED BIDS must be returned to the ONLY ACCEPTABLE FAX NUMBER for Bids as indicated on the Page 1 of this Bid Document. Bidders should note that Bids received at any other fax number will be INVALIDATED.
1.3 EMAILED BIDS must be returned to the ONLY ACCEPTABLE EMAIL ADDRESS for Bids as indicated on the Page 1 of this Bid Document. Bidders should note that Bids received at any other email address will be INVALIDATED.
1.4 Bids received without the Bid number will be invalidated.
2. TIME FOR RECEIVING BIDS
2.1 Sealed Bids received prior to the stated closing time and date will be kept unopened. The Officer of the Bid Section will open Bids when the specified time has arrived and no Bid received thereafter will be considered.
2.2 UNICEF will accept no responsibility for the premature opening of a Bid which is not properly addressed or identified.
3.1 Bidders, or their authorized representative, may attend the public opening of the Bid at the time, date and location specified. Bidders should note that the Bid Opening is the only time and place where information related to pricing from competitors is available.
4. REQUEST FOR INFORMATION
4.1 Any request for information regarding the specifications should be forwarded to the Contracting Officer who PREPARED the Bid, and NOT to the Bid Section.
5. ERROR IN BID
5.1 Bidders are expected to examine all Schedules and all Instructions pertaining to the work or Bid. Failure to do so will be at Bidders own risk. In case of errors in the extension price, unit price shall govern.
6.1 Erasures or other corrections in the Bid must be explained and the signature of the Bidder shown alongside.
7. MODIFICATION AND WITHDRAWAL
7.1 All changes to a Bid must be received prior to the closing time and date. It must be clearly indicated that it is a modification and supersedes the earlier Bid, or state the changes from the original Bid.
7.2 Bids may be withdrawn on written or faxed request received from Bidders prior to the opening time and date. Negligence on the part of the Bidder confers no right for the withdrawal of the Bid after it has been opened.
8. VALIDITY OF BIDS
8.1 Bids should be valid for a period of not less than 90 days after bid opening, unless otherwise specified in the Specific Terms and Conditions. Bidders are requested to indicate the validity period of their bid, as UNICEF may place additional orders against the lowest acceptable bid if requests for identical equipment are received from our field offices during the bid validity period. UNICEF may also request the validity period to be extended.
9. CURRENCY OF BIDS
9.1 Failure to quote in the currency stated in the ITB document will invalidate the bid.
10.1 Failure to quote in accordance with the requested INCOTERMS may result in invalidation of your bid.
11. SUPPLIER REGISTRATION AND EVALUATION
11.1 UNICEF is now part of the United Nations Global Marketplace (UNGM) (previously the UN Common Supplier Database.) Accordingly, all bidders must apply to become a UNICEF supplier and this must be done via the UNGM website at http://www.ungm.org. Following this application the UNGM informs the UNICEF Quality Assurance Supplier Evaluation Unit (SEU) automatically and a determination will be made as to whether the application will be accepted. The determination is based on relevance of the products to UNICEF, together with a financial assessment.
11.2 Simultaneously with application to UNGM, and unless this information has already been provided to UNICEF within the previous 12 months, bidders shall submit their most recent Audited Financial Statement and Quality System Certificate to the UNICEF Quality Assurance Supplier Evaluation Unit, UNICEF Plads, Freeport, DK-2100, Copenhagen, Denmark. This information will be used by UNICEF for evaluation and approval purposes before making an award. It is in the interest of the bidders to provide information as complete as possible, as awards will only be made to suppliers who meet UNICEFs supplier selection criteria.
12. COUNTRY OF ORIGIN
12.1 Items produced in countries other than that of the Bidder must be indicated, stating the country of origin. Bidders may be required to submit a Certificate of Origin of Goods issued by the Chamber of Commerce or other equivalent authority.
13. RIGHTS OF UNICEF
13.1 UNICEF reserves the right to INVALIDATE any Bid for reasons mentioned above, and, unless otherwise specified by UNICEF or by the Bidder, to accept any item in the Bid.
13.2 UNICEF reserves the right to INVALIDATE any Bid received from a Bidder who, in the opinion of UNICEF, is not in a position to perform the contract.